Minutes
Events Working Group Meeting Notes
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
7.15 Tuesday 10 March 2026)
Council Administration
EM26/3 1. Note Attendees.
Tony Flood, Rev Jane Foster-Smith, Peter Hewes, Vicki Hewes, Jackie Howells, Cllr Saunders (as Chair), Cllr Shepherd, Cllr Truscott, Cllr Wheatley
EM26/3 2. Note apologies for absence.
Cllr E Bowden, Holly Templeman, D Turner
EM26/3 3. Receive declarations of interest in accordance with the Localism Act 2011
No declarations of interest
EM26/3 4. Approve notes from the previous meeting of Tuesday 11th November as minutes.
Having been proposed by Peter Hewes and seconded by Vicki Hewes, it was RESOLVED to:
Approve notes from the previous meeting 10th February 2026 as minutes.
EM26/3 5. Note the meeting action log.
Noted.
Main Business / Discussion Items
EM26/3 6. Feedback on the Grants and Funding Workshop.
Feedback given
EM26/3 7. Verbal feedback regarding the Dutch Exchange from councillors who attended the Exchange meetings. Put forward any recommendation.
Feedback given from Councillor Wheatley.
No recommendations arising.
EM26/3 8. Note meeting date for debrief 2025 Christmas Light switch-on.
After noting the date and time, it was apparent that most of the external parties would not be able to attend, and their presence is important for a clear debrief. Evening meeting would be more inclusive.
EM26/3 9. Verbal update on Second-Hand Sale on 21st March.
Verbal update from Cllr Saunders.
EM26/3 10. Verbal update on Village Hall Fundraiser 27th March, plus see poster to go out on comms.
Verbal update from Jackie Howells.
EM26/3 11. Query regarding potential Easter activities from Rev Jane Foster-Smith. Put forward any recommendations.
Due to other activities taking place, we will look at an organised Easter event in 2027. No recommendations arising.
EM26/3 12. Discuss ideas for 2026 Christmas event in readiness for future Christmas 2026 planning meetings
Discussed, and ideas noted.
EM26/3 13. Consider designing a logo for the Events WG.
It was determined this was not needed.
Recommendations to Committee
EM26/3 14. Note Dutch Exchange feedback and agree any recommendations arising.
Note feedback. No recommendations arising.
EM26/3 15.
a) Note meeting date for the debrief 2025 Christmas Light switch-on.
Has now been changed to the evening of Tuesday 24th March at 7:15pm.
b) Following on from the above, agree to arrange a 2026 Christmas Event meeting with the Council in a supporting role.
Having been proposed by Rev Jane Foster-Smith and seconded by Vicki Hewes, it was RESOLVED to arrange a 2026 Christmas Event meeting following on from the above.
EM26/3 16. Agree any Easter recommendations arising.
None arising.
Next Meeting
EM25/11 16. Agree date and time of next meeting.
Next meeting date Tuesday 7th April at 7:15pm – in the Function Room.
The meeting closed at 20:33.
Please be advised that these are notes of the meeting and cannot in any way be regarded as the official minutes of proceedings until they are approved and signed at the next meeting