Minutes
Events Working Group Meeting Notes
Saxilby with Ingleby Parish Council
Meeting Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
7.15pm Tuesday 7 October 2025)
Council Administration
EM25/10 1. Note attendees.
Cllr Bowden, Peter Hewes, Vicki Hewes, Cllr Saunders, Cllr Shepherd, Cllr Wheatley.
EM25/10 2. Note apologies for absence.
No apologies given
EM25/10 3. Receive declarations of interest in accordance with the Localism Act 2011.
No declarations of interest.
EM25/10 4. Approve notes from the previous meeting of Wednesday 13th August 2025 as minutes.
Having been proposed by Peter Hewes and seconded by Cllr Shepherd, it was RESOLVED to:
Approve notes from the previous meeting 9th September 2025 as minutes.
EM25/10 5. Note the meeting action log.
Noted.
Main Business / Discussion Items
EM25/10 6. Note the 2026 calendar.
Noted.
EM25/10 7. Look at holding regular monthly coffee mornings, to include potential cake sales, tombola, or raffles. Link with SIGNS/Welcome hub, if they are willing.
Discussed the capacity of holding monthly events and decided that four during the year will be enough to be going on with – the three already listed and one in July to promote the new Saxilby Wildlife Support Group.
EM25/10 8. Note feedback from the recent Christmas Light Switch-on/Events meeting.
Noted.
EM25/10 9. Note feedback from the recent Remembrance meeting.
Noted.
EM25/10 10. Initial feedback from Sports Day.
Feedback discussed and noted.
Recommendations to Committee
EM25/10 11. Recommend hosting an Open Sports Day next year. Date to be confirmed.
Having been proposed by Cllr Bowden and seconded by Cllr Shepherd, it was RESOLVED to propose holding a Sports Day in 2026 – Date to be confirmed.
EM25/10 12. Recommend in principle to hold a monthly coffee morning next year, to raise funds for National/Local groups/organisations.
Having been proposed by Cllr Bowden and seconded by Cllr Saunders, it was RESOLVED to propose holding four coffee mornings during 2026, as listed on the calendar.
EM25/010 13. Recommend that all (willing) Councillors on the Events WG to undertake a First Aid course and to have DBS checks, to better assist with future events.
Having been proposed by Cllr Saunders and Cllr Bowden, it was RESOLVED to get all willing Events WG Councillors to be First Aid trained and have DBS checks.
EM25/10 14. Recommend that council ask the Sports Hub to support the Remembrance event by opening the bar (fees to be waived as per prior agreement).
It was agreed not to progress this.
Next Meeting
EM25/10 15. Agree next meeting date.
Next meeting date Tuesday 11th November at 7:15pm – as previously agreed.
The meeting closed at 20.22
Please be advised that these are notes of the meeting and cannot in any way be regarded as the official minutes of proceedings until they are approved and signed at the next meeting.