Minutes
Saxilby with Ingleby Parish Council
Extra-Ordinary Full Council Meeting Minutes
Wednesday 29 January 2025 19:30pm
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Barratt, Bowden, Bridge, Hughes, Saunders (meeting chair), Shepherd, Waller, and J.Willox.
Members Absent:
Cllrs Ashton Derry, Crump, Hadjoudj, Hillman, Spurr, and I Willox.
In Attendance:
Lydia Hopton, Clerk.
There were three members of the public in attendance.
Meeting
Procedural
FC25/019 1. Receive apologies and accept valid reasons for absence, having been submitted to the clerk
Having been proposed (Cllr Waller) and seconded (Cllr Hughes), it was RESOLVED:
To accept the apologies from Cllrs Ashton Derry and Hillman.
FC25/020 2. Receive declarations of interest in accordance with the Localism Act 2011 and consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
None received.
Foster public participation and engagement objective
FC25/021 3. 15 Minute Public Participation Session with respect of business on the agenda only
The Chair of Saxilby Public Recreation Ground Charity shared a handout providing an update on the charities position, after their most recent charity meeting, which had taken place following the last negotiation meeting with the council.
FC25/022 4. Closed session. Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Waller) and seconded (Cllr Barratt), it was RESOLVED:
To enter into closed session.
19:39pm Three members of public left.
FC25/023 5. To consider and agree the 2025/26 rental proposal for the St Andrews Community Centre following negotiations
Having been proposed (Cllr Saunders) and seconded (Cllr Waller), it was RESOLVED, with one abstention:
To agree to £11,000 rent for 2025/26 for the St Andrews Community Centre.
19:49 The meeting was adjourned whilst the clerk left the meeting to invite the members of public into open session.
19:49 The clerk and three members of public returned to the meeting.
19:49 The meeting re-started in open session.
FC25/024 6. To agree the 2025/26 budget and precept
The chair thanked the clerk and assistant clerk for their work in preparing the draft budget.
Having been proposed (Cllr Waller) and seconded (Cllr Bridge), it was RESOLVED to:
Approve the 2025/26 draft budget and precept of £294,000.
FC25/025 7. Closed session. Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Waller) and seconded (Cllr Barratt), it was RESOLVED:
To enter into closed session.
20:02pm Three members of public left.
FC25/026 8. Receive an update on community centre negotiations and agree next steps and negotiation parameters
An update was received and proposals in the background paper were considered:
1. Proposal 1 – see decision FC25/023 above.
2. Proposal 2 was proposed by Cllr Hughes, seconded by Cllr Shepherd, and resolved.
3. Proposal 3a-e was proposed by Cllr Waller, seconded by Cllr Bridge, and resolved.
4. Proposal 4 was proposed by Cllr Bridge, seconded by Cllr Shepherd, and resolved.
5. Proposal 5 was proposed by Hughes, seconded by Cllr J Willox, and resolved.
FC25/027 9. To consider and agree to pay the 2024/25 rental invoice for St Andrews Community Centre
Cllr Waller proposed an amendment to the proposal being £11,000 in full and final settlement for all claims of outstanding rent. Cllr Bowden seconded the motion. This was RESOLVED with one abstention.
The meeting closed at 20:48.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.