Minutes
Saxilby with Ingleby Parish Council
Extra-Ordinary Full Council Meeting Minutes
19:00 Tuesday 15 July 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs E.Bowden, S.Bowden, Bridge, Saunders, Shepherd, Waller, Wheatley, I.Willox, and J.Willox
Members Absent:
Cllrs Ashton Derry, Barratt, Crump, and Hughes
In Attendance:
• Lydia Hopton, Clerk
• Four members of the public were in attendance
Meeting
FC25/141 1. To note apologies for absence, having been submitted to the clerk
Cllrs Barratt, Crump, and Hughes.
Foster public participation and engagement objective
FC25/142 2. 15 Minute Public Participation Session with respect of business on the agenda only
A member of the public spoke to agenda item 05 – grants review panel and concerns:
- Regarding length of time the whole process will take.
- They queried what if grant already meets eligibility, or those in system, or expressions of interest.
- They felt the scrutiny panel or grant panel is not required, tends to be in larger council and not a legal requirement.
Council Governance
FC25/143 3a. Receive declarations of interest in accordance with the Localism Act 2011 and
3b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting.
None received.
FC25/144 4. To review and agree the council’s Terms of Reference
Having been proposed (Cllr Waller) and seconded (Cllr E.Bowden) it was RESOLVED to:
Agree the council’s updated Terms of Reference with the following in addition:
• Where there are more nominations for committee membership than seats available it is advisable for councillor’s skills and experience to be taken into consideration initially, with a ballot to take place if required.
• 2.0n Quarterly review of risk register
FC25/145 5. To agree to set-up a grants review panel including terms of reference, process, and members to sit on the panel
a. Agrees to establish a Grants Scrutiny Panel
Having been proposed (Cllr Waller) and seconded (Cllr Shepherd) it was RESOLVED to:
Establish a Grants Scrutiny Panel
b. The Finance and Risk Committee be the panel’s parent committee
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED for:
The Finance and Risk Committee be the panel’s parent committee
c. Approves the draft Terms of Reference and process for the panel
Having been proposed (Cllr Waller) and seconded (Cllr I.Willox) it was RESOLVED to:
Approve the draft Terms of Reference and process for the panel.
d. Appoints a minimum of three councillors with relevant experience to sit on the panel
Having been proposed (Cllr Bridge) and seconded (Cllr J.Willox) it was RESOLVED to:
Appoints a minimum of three councillors with relevant experience to sit on the panel.
Having been proposed (Cllr E.Bowden) and seconded (Cllr I.Willox) it was RESOLVED for:
Cllrs Shepherd, Waller, Wheatley, and J.Willox to sit on the Grants Scrutiny Panel.
Council Objective: 1. Maintain and Improve Community Facilities and Amenities
FC25/146 6. To agree to apply for FCC Communities Foundation Grant Funding for the MUGA project
Having been proposed (Cllr Saunders) and seconded (Cllr E.Bowden) it was RESOLVED to:
To agree to apply for FCC Communities Foundation Grant Funding for the MUGA project.
subject to the Grants Scrutiny Panel acceptance and the lease being in place to go ahead.
Clerk to update MUGA Working Group of the timeframe for this grant and to apply for the grant with support the Grants Scrutiny Panel.
19:51 Four MOP left.
FC25/147 7. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Waller) and seconded (Cllr I.Willox) it was RESOLVED to:
Enter into closed session.
FC25/148 8. To provide an update on the Outdoor MUGA lease and agree to minor updates following feedback from Saxilby Public Recreation Ground Managing Trustees
Having been proposed (Cllr Waller) and seconded (Cllr Shepherd) it was RESOLVED to:
Agree the outdoor lease with the minor amendments proposed by Saxilby Public Recreation Ground Managing Trustees.
FC25/149 9. To approve the MUGA specification recommended by the MUGA Working Group
Having been proposed (Cllr Waller) and seconded (Cllr Bridge) it was RESOLVED to:
Approve the MUGA specification recommended by the MUGA Working Group.
The meeting closed at 19.57.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.