Minutes
Finance Committee Meeting Minutes
Wednesday 15 November 2023 at 7.00pm
St Andrews Community Centre, Saxilby.
Members Present
Cllrs Hewes (Chair), Hillman, Meanwell, Roberts and Waller
Non-Committee Members Present
None
Absent
Cllrs Crump and Hadjoudj
In Attendance
Zarina Belk, Assistant Clerk
Meeting
F23/115 Receive apologies and accept valid reasons for absence.
Noted.
F23/116 Receive Declarations of Interest in accordance with the Localism Act 2011
None.
F23/117 Review the internal audit report(s) and agree any recommended actions:
September accounts (on 27 October 2023)
Noted.
F23/118 Income and expenditure report
Car park electric to go on the action log. The income and expenditure report was proposed by Cllr Roberts, seconded Cllr Meanwell, and resolved.
F23/119 Explanations of variances report for income and expenditure
The explanations of variances report was proposed to be accepted by Cllr Waller, seconded Cllr Meanwell and resolved.
F23/120 Verified bank reconciliations
RESOLVED: Cllr Hillman proposed the verified bank reconciliations. This was seconded by Cllr Meanwell and resolved.
F23/121 Income, payments, and transfers reports
RESOLVED: Cllr Waller proposed the income, payments, and transfers reports. This was seconded by Cllr Meanwell and resolved.
F23/122 Review and provide feedback on the first draft of the budget for 2024/25
The draft budget was reviewed, and comments fed back.
F23/123 Note the Annual Governance and Accountability Return (AGAR) sign off.
Noted. The committee thanked the clerks for their hard work.
F23/124 Note the meeting action log.
The action log was noted.
F23/125 Approve the notes of the 18 October 2023 Finance Committee meeting as minutes.
Deferred. Notes not present in Cllrs folder.
Cllr Roberts left 19:27
F23/126 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature the business to be transacted.
RESOLVED: Cllr Meanwell proposed to enter closed session. This was seconded by Cllr Waller and resolved.
F23/127 To review outstanding sales receipts due and agree actions as required.
The assistant clerk will chase the outstanding invoices.
The meeting closed at 19.44pm
Please be advised these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.
Appendix 1: List of payments
Date Paid Payee Name Amount Paid Transaction Detail
01/10/2023 Smarty £5.40 Mobile phone
02/10/2023 Smarty £5.40 Mobile September
02/10/2023 West Lindsey District Council £28.16 Refuse and recycling collection
02/10/2023 Clear Councils £4,167.55 Councils’ insurance renewal
03/10/2023 One Stop Convenience Store £3.10 Milk
03/10/2023 One Stop Convenience Store £5.50 Milk & Tea bags
04/10/2023 Screwfix Direct £15.50 SQ Clips White
04/10/2023 Lincoln Security £54.98 Padlock/tape measure
05/10/2023 MFG Doddington £31.40 Unleaded fuel
05/10/2023 Cooperative Bank £10.00 Service Charge
05/10/2023 Cooperative Bank £10.87 Commission
05/10/2023 Cooperative Bank £3.60 Fee Delta Card Purchases
09/10/2023 Aldi £4.29 Milk/Cloths
09/10/2023 Tesco Mobile Ltd £15.99 23/09/23-22/10/23
09/10/2023 Tynan Design £390.00 Energy certificate, site survey
09/10/2023 Lincoln Roofing Repairs Ltd £250.00 Roofing repair works
10/10/2023 Listers £8.52 20kg tarmac cold lay
10/10/2023 Amazon £8.99 Phone charger
10/10/2023 Screwfix Direct £31.78 Screwdriver bit/ Yale latch
13/10/2023 Nest £467.42 Pension August - EE -
13/10/2023 Plus Net -£25.82 credit 230923 to 161023
16/10/2023 Poundland £0.75 Bleach
16/10/2023 The Works £1.50 23/24 Diary
16/10/2023 Amazon £4.89 USB Cable
16/10/2023 Amazon £9.99 Waterproofer
16/10/2023 Npower £69.34 01/07/23-30/09/23
16/10/2023 Hirebase -£114.74 Generator deposit refund
16/10/2023 Allianz Cornhill Insurance £650.10 Lift insurance 23/24
16/10/2023 West Lindsey District Council £665.00 150523 TO 150524
17/10/2023 Corona Energy £12.10 01/09/23-30/09/23
18/10/2023 Mercury Plastics £61.25 Board - Play area roundabout
18/10/2023 Smarty £5.40 mobile phone 181023
20/10/2023 British Telecom £60.20 011023 to 311023
20/10/2023 Screwfix Direct £23.58 resin and cable ties
24/10/2023 Fleet Line Markers £1,020.00 Kombi Orange Line marker, Docking battery
24/10/2023 Fleet Line Markers £900.00 Pitch marker super C 10ltr
24/10/2023 Stallard Kane Associates Ltd £275.00 Health and safety emp law
24/10/2023 Clear Councils £525.11 Councils’ insurance renewal
24/10/2023 Amazon £59.00 Safety boots black, yellow 6-13
25/10/2023 Engie Power Ltd £374.62 010923 to 300923
26/10/2023 One Stop Convenience Store £3.90 coffee
26/10/2023 B&M £10.99 Tea and Coffee
27/10/2023 October wages £9,714.38 October wages
27/10/2023 Auditor £114.40 October audit
27/10/2023 HMRC £2,244.19 NI ER- October -
27/10/2023 Hewlett Packard £22.49 240923 to 241023
29/10/2023 British Gas £66.57 120923 to 121023
30/10/2023 Security 4 East Midlands £417.60 24/09/23 Security Services
30/10/2023 Bright Spark Electrical £168.00 Remove hanging wires & Fitting
30/10/2023 Foss Focus £252.00 23/75/revised
30/10/2023 VIH Events Consultancy Ltd £25.00 Safety training - LH
30/10/2023 LINCOLN AUDIO £400.00 Sound services Waterfront 2023
31/10/2023 Lincolnsh. Association of Loca £78.00 Chair & Clerk 04/10
31/10/2023 Lincolnsh. Association of Loca £78.00 1ST AID TRAINING
31/10/2023 St John's Ambulance £190.08 First aid WF Festival
31/10/2023 Nat West £0.35 charges
Total Payments £23,881.67