Minutes
Finance Committee Meeting Minutes
Wednesday 17 January 2024 at 6.30pm
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Barratt, Hillman, and Roberts
Absent
Cllrs Crump, Hewes, and Waller
In Attendance
Zarina Belk, Assistant Clerk
Meeting
To appoint a committee chair for the meeting due to the chair and vice-chair being absent.
Having been proposed (Cllr Roberts) and seconded (Cllr Barratt), it was RESOLVED:
That Cllr Hillman chair the meeting.
F24/001 1. Receive apologies and accept valid reasons for absence.
Having been proposed (Cllr Roberts) and seconded (Cllr Hillman Spurr), it was RESOLVED:
To receive the apologies of absence from Cllrs Crump, Hewes, and Waller and accept the valid reasons for Cllr Waller.
F24/002 2. Receive Declarations of Interest as per Localism Act 2011
None
F24/003 3. Review the internal auditor report(s) and agree any recommended actions for December accounts (on 11 January 2024).
Noted – actions already completed.
F24/004 4. Quarterly review of the risk register and agree updates.
The committee undertook a quarterly review of the risk register. The queries will be added to the action log.
This was proposed by Cllr Barratt, seconded by Cllr Roberts, and resolved.
F24/005 5. Receive the annual health and safety audit report (2024) and make recommendations to full council
Deferred.
F24/006 6. Receive the annual parish tree inspection report (2024) and make recommendations to full council.
The annual parish tree inspection report was received.
Having been proposed (Cllr Hillman) and seconded (Cllr Barratt), it was RESOLVED:
To delegate actions to officers to progress.
F24/007 7. Annual review of salary budgets and clerk and committee chair to sign schedule.
18:54 The Assistant Clerk declared a pecuniary interest and left the room.
Having been proposed (Cllr Roberts) and seconded (Cllr Barratt), it was RESOLVED:
That the annual review of salary budgets report be received and signed by the committee chair.
18:56 Assistant Clerk returned.
To approve the December 2023 financial reports (month 9):
F24/008 8. Explanations of variances report for income and expenditure and agree virements.
No explanations of variances report was received.
F24/009 9. Income and expenditure report
Having been proposed (Cllr Barratt) and seconded (Cllr Roberts), it was RESOLVED:
To approve the income and expenditure report.
F24/010 10. Verified bank reconciliations and sign the reconciliation and bank statements.
Having been proposed (Cllr Hillman) and seconded (Cllr Barratt), it was RESOLVED:
To approve the verified bank reconciliations and the chair signed them.
F24/011 11. Income, payments, and transfers reports
Having been proposed (Cllr Hillman) and seconded (Cllr Barratt), it was RESOLVED:
To approve the income, payments, and transfers reports
F24/012 12. Note the meeting action log.
Deferred.
F24/013 13. Approve notes of the finance committee meeting as minutes for 20 December 2023
Having been proposed (Cllr Roberts) and seconded (Cllr Barratt), it was RESOLVED:
To approve the 20 December 2023 finance committee meeting notes as minutes.
F24/014 14. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Barratt) and seconded (Cllr Roberts), it was RESOLVED:
For committee to go into closed session.
F24/015 15. Review outstanding sales receipts due and make any recommendations to council.
The outstanding sales receipts due were reviewed.
Having been proposed (Cllr Barratt) and seconded (Cllr Roberts), it was RESOLVED:
To recommend to full council that formal action should be taken for outstanding amounts where customers who do not respond to office reminders regarding payment.
F24/016 16. Note quarterly timesheet data.
Deferred.
The meeting closed at 19:21pm
Please be advised these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.
List of Payments
A detailed list of all payments shall be disclosed within, or as an attachment to, the minutes of the meeting at which payment was authorised (Financial Reg 5b).
Saxilby with Ingleby Parish Council 2023/24
Coop Everyday Account
List of Payments made between 01/12/2023 and 31/12/2023.
Date Paid Payee Name Amount Paid Transaction Detail
01/12/2023 Lincoln Security Limited £ 90.00 CCTV & Alarm Annual contract
01/12/2023 Amazon £ 28.95 Electric kettle
01/12/2023 Amazon £ 45.59 Printer ink
01/12/2023 Currys £ 199.00 Undercounter fridge
01/12/2023 West Lindsey District Council £ 28.16 011223 to 311223
01/12/2023 Tradepoint £ 196.35 Entered twice 1422492672
01/12/2023 One Stop Convenience Store £ 1.55 Milk
04/12/2023 Spaldings £ 36.62 Wasp destroyer aerosol
04/12/2023 LCS IT Solutions £ 101.64 Business basic license CB
04/12/2023 LCS IT Solutions £ 101.64 Business basic license PB
04/12/2023 LCS IT Solutions £ 180.00 Renewal of 5 x antivirus licen
04/12/2023 Nicholsons £ 576.00 Book Keeping
04/12/2023 L.A.B Planning Services Ltd £ 1,350.00 NDP review support
04/12/2023 LCS IT Solutions £ 2,679.60 Renewal of 21 office 365 licen
04/12/2023 Home Bargains £ 11.94 Tea & Coffee containers
04/12/2023 Smarty £ 5.40 011223 TO 311223
05/12/2023 Cooperative Bank £ 5.97 Commission
05/12/2023 Cooperative Bank £ 10.00 Service Charge
05/12/2023 Cooperative Bank £ 2.10 Fee Delta Card Purchases
08/12/2023 Tesco Mobile Ltd £ 15.99 2311 TO 231223
08/12/2023 Amazon £ 2.19 Index sticky marker
08/12/2023 Amazon £ 26.99 Digital recorder
08/12/2023 Amazon £ 33.24 Headphones
11/12/2023 Tanvic Commercial Newark £ 42.00 Agricultural puncture repair
11/12/2023 One Stop Convenience Store £ 1.30 Milk
11/12/2023 Tesco £ 2.65 Milk
11/12/2023 Cooperative Bank £ 18.00 Xero accounting sub
12/12/2023 Screwfix Direct £ 135.12 Overalls,gloves,masks,specs
12/12/2023 LINDUM GROUP LTD £ 252.00 Skip
13/12/2023 One Stop Convenience Store £ 3.10 Milk
13/12/2023 TOOLSTATION LTD £ 315.31 Masks,lights,pads,socket
14/12/2023 R.Blanchard window Cleaning £ 25.00 Cleaning bus stops
14/12/2023 Nest £ 436.24 Pensions October - ER -
15/12/2023 Tesco Mobile Ltd £ 63.72 021223 to 010124
15/12/2023 West Lindsey District Council £ 665.00 150523 TO 150524
19/12/2023 Smarty £ 5.40 181223 to 170124
20/12/2023 Witham Oil & Paint Ltd £ 38.35 Blue antifreeze
21/12/2023 Engie Power Ltd £ 513.05 011123 to 301123
21/12/2023 GRS Signs Ltd £ 2,066.95 Signs inc fitting Saxilby
21/12/2023 British Telecom £ 58.40 011223 to 311223
27/12/2023 Anglian Water £ 112.37 100623 to 091223
27/12/2023 Stallard Kane Associates Ltd £ 275.00 H&S, Emp Law Dec
28/12/2023 Lincolnsh. Association of Loca £ 48.00 Clerks Networking Day ZB,LH
28/12/2023 Society of Local Council Clerk £ 42.00 Appraisal process
28/12/2023 Lindum Fire Services £ 74.16 Annual inspection
28/12/2023 Lindum Fire Services £ 141.58 6 month alarm inspection
28/12/2023 Nicholsons £ 204.00 Book keeping Nov
28/12/2023 Stallard Kane Associates Ltd £ 288.00 Face fit tests
28/12/2023 Kram Contract Cleaning Ltd £ 912.60 011123 to 301123
28/12/2023 December Wages £ 9,301.33 December Wages
28/12/2023 Internal auditor £ 84.50 December Audit
28/12/2023 Kram Contract Cleaning Ltd £ 43.40 Bin bags
29/12/2023 British Gas £ 117.92 131123 to 121223
29/12/2023 West Lindsey District Council £ 28.16 010124 to 310124
Total Payments £ 22,043.53