Minutes
Finance Committee Meeting Minutes
Wednesday 20 December 2023 at 6:30pm
St Andrews Community Centre, Saxilby.
Members Present
Cllrs Crump, Hewes (Chair), Hillman, and Roberts
Absent
Cllr Waller
In Attendance
Zarina Belk, Assistant Clerk
Meeting
F23/128 1 Receive apologies and accept valid reasons for absence.
It was proposed by Cllr Hewes, seconded Cllr Roberts and resolved to receive the apologies for absence and accept the reasons.
F23/129 2 Receive Declarations of Interest in accordance with the Localism Act 2011
None.
F23/130 3 Review the draft budget for 2024/25 and recommend approval to full council.
Reviewed. Clerk thanked for all the hard work.
Review the internal audit report(s) and agree to any recommended actions.
F23/131 4: October accounts (on 24 November 2023)
Reviewed.
18:45 Cllr Barratt left the meeting.
18:45 Cllr Crump arrived.
18:47 Cllr Barratt returned to the meeting.
F23/132 5 November accounts (on 14 December 2023)
Reviewed.
F23/136 6 Financial Regulations Audit (on 6 November 2023)
Actions were proposed by Cllr Hillman, seconded by Cllr Hewes and resolved.
18:50 Cllr Roberts left the meeting.
18:52 Cllr Roberts returned to the meeting.
F23/137 7 Data Protection Audit (on 4 December 2023)
Reviewed.
To approve the November 2023 (month 8)
F23/138 8 Explanations of variances report for income and expenditure
Cllr Hewes proposed the report. This was seconded by Cllr Crump and resolved.
F23/139 9 Income and expenditure report
Cllr Hillman proposed the income and expenditure report. This was seconded Cllr Crump and
resolved.
F23/140 10 Verified bank reconciliations:
Cllr Roberts proposed the verified bank reconciliations. This was seconded by Cllr Crump and resolved.
F23/141 11 Income, payments, and transfers reports
RESOLVED: Cllr Hewes proposed the income, payments, and transfers reports. This was seconded by Cllr Roberts and resolved.
F23/142 12 Note the 2023 Waterfront Festival’s final income and expenditure figures.
Cllr Crump proposed the figures are brought back to committee to show where the precept is used. This was seconded by Cllr Barratt and resolved.
F23/143 13 Recommend the draft reserves policy to full council for approval.
Cllr Hillman proposed the draft reserves policy is recommended to full council for approval. This was seconded by Cllr Roberts and resolved (asked if a link could be put in the footer for the JPAG).
F23/144 14 Note the meeting action log.
The action log was noted.
Approve the notes of the Finance Committee meeting as minutes:
F23/125 15 18 October 2023 Cllr Roberts proposed the minutes with the following amendment, “Cllr Spurr not present at the meeting.” This was seconded by Cllr Hillman and resolved.
F23/146 16 15 November 2323 Cllr Roberts proposed the minutes with the following amendment “Cllr Hadjoudj was not present at the meeting.” This was seconded by Cllr Crump and resolved.
F23/147 17 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature the business to be transacted:
Cllr Roberts proposed to enter closed session. This was seconded by Cllr Hillman and resolved.
F23/148 18 To review outstanding sales receipts due and agree actions as required.
Reviewed.
The meeting closed at 19.35pm
Please be advised these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.
List of Payments
Saxilby with Ingleby Parish Council 2023/24
Coop Everyday Account
List of Payments made between 01/11/2023 and 30/11/2023
List of Payments
List of Payments
Saxilby with Ingleby Parish Council 2023/24
Coop Everyday Account
List of Payments made between 01/11/2023 and 30/11/2023
Date Paid Payee Name Amount Paid Transaction Detail
01/11/2023 LINCOLNSHIRE COOPERATIVE £3.55 milk
01/11/2023 West Lindsey District Council £28.16 bins 011123 to 301123
03/11/2023 Kram Contract Cleaning Ltd £912.60 St andrews cleaning
03/11/2023 Saxilby Scout & Guide Associat 120.00 Leaflet delivery Saxilby WF
03/11/2023 Saul Fairholm £158.40 Payroll to September 2023
03/11/2023 Drainwise £132.00 Unblocking saxilby waterfront facilities
03/11/2023 Deltas Simons Enviro Consultan £5,670.00 Groundwater risk assessment
03/11/2023 Cooperative Bank £10.00 Service charge
03/11/2023 Cooperative Bank £17.13 Commission
03/11/2023 Cooperative Bank £2.60 Fee Delta card purchases
06/11/2023 Doddington Hall £260.00 Norway sprucre xmas tree
06/11/2023 Amazon £8.09 Liquid chalk pens
06/11/2023 Lidl ltd £3.95 washing powder
07/11/2023 Calandine Lifts Limited £114.00 Service
07/11/2023 LCS IT Solutions £ 25.20 sup additional 365 business
07/11/2023 Kram Contract Cleaning Ltd £912.60 cleaning up to 311023
07/11/2023 Screwfix Direct £72.46 cutt dis, trousers, safety spec
08/11/2023 One Stop Convenience Store £1.55 milk
08/11/2023 Screwfix Direct £10.39 Smith and lock camlock
08/11/2023 Listers £439.03 posts screws
08/11/2023 Amazon £6.99 Silvo polish
08/11/2023 Tesco Mobile Ltd £15.99 210923 TO 221123
09/11/2023 Vodafone -£8.70 Aug-23
13/11/2023 M R Poole £ 57.49 Wreath and table flowers
13/11/2023 One Stop Convenience Store £3.10 Remembrance milk
14/11/2023 Lincoln Security £32.00 door lock main door
15/11/2023 Tesco Mobile Ltd £7.44 011023 to 011123
15/11/2023 West Lindsey District Council £665.00 150523 TO 150524
15/11/2023 LINCOLNSHIRE COOPERATIVE £3.30 milk
16/11/2023 GLL Better For Everyone £29.83 Reading challenge 2023
17/11/2023 Corona Energy £12.42 011023 to 311023
17/11/2023 Amazon £29.99 Batteries and charger
17/11/2023 Saxilby WI £300.00 Sec137 grant Projector
17/11/2023 Saxilby Mystery group £250.00 Sec137 grant Map
17/11/2023 One Stop Convenience Store £1.55 milk
20/11/2023 Smarty £5.40 011123 to 011223
20/11/2023 Tesco £2.90 milk
21/11/2023 British Telecom £61.28 011123 to 301123
22/11/2023 Screwfix Direct £35.58 silicone,multicutter,ties
24/11/2023 Amazon £24.78 Toilet rolls 45 rolls
24/11/2023 Engie Power Ltd £462.01 011023 to 311023
24/11/2023 Stallard Kane Associates Ltd £275.00 H&S services empl services
27/11/2023 Sharps Stow £252.00 Mower repair
27/11/2023 B & Q £74.00 Paint bar area
27/11/2023 Aldi £6.50 milk and bleach
27/11/2023 Amazon £22.79 printer paper
27/11/2023 Hewlett Packard £22.49 241023 to 241123
28/11/2023 Wages 12170.24 November wages
28/11/2023 Auditor £102.60 November audit
28/11/2023 VIH Events Consultancy Ltd £25.00 LESP one day safety train
28/11/2023 HMRC £4,043.70 PAYE November NI - ER -
28/11/2023 Nest £485.01 November pension - EE -
28/11/2023 Staff member -£0.05 correction Nov wages
30/11/2023 British Gas £106.27 121023 to 131123
£ 28,485.61