Minutes
Finance Committee Meeting Minutes
Wednesday 21 February 2024 at 6.30pm
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Barratt, Hewes, Hillman, and Roberts
Absent
Cllrs Crump, and Waller
In Attendance
Zarina Belk, Assistant Clerk
Meeting
F24/017 1. Receive apologies and accept valid reasons for absence.
Having been proposed (Cllr Roberts) and seconded (Cllr Barratt), it was RESOLVED:
To receive the apologies of absence from Cllrs Crump, and Waller and accept the valid reasons.
F24/018 2. Receive Declarations of Interest as per Localism Act 2011
None.
F24/019 3. Review the internal auditor report(s) and agree any recommended actions for January accounts (on 15 February2024).
Noted – actions completed.
To approve the January 2024 financial reports (month 10):
F24/020 4 Explanations of variances report for income and expenditure and agree virements. Explanations noted. Having been proposed (Cllr Hillman) and seconded (Cllr Roberts) it was RESOLVED to agree the virements.
F24/021 5. Income and expenditure report
Having been proposed (Cllr Roberts), and seconded (Cllr Hillman) it was RESOLVED:
To approve the income and expenditure report.
F24/022 6. Verified bank reconciliations and sign the reconciliation and bank statements.
Having been proposed (Cllr Hewes) and seconded (Cllr Barratt), it was RESOLVED:
To approve the verified bank reconciliations and the chair signed them.
F24/023 7. Income, payments, and transfers reports
Having been proposed (Cllr Roberts) and seconded (Cllr Barratt), it was RESOLVED:
To approve the income, payments, and transfers reports
F24/024 8. Receive the annual health and safety audit report (2024) and make recommendations to full council
Having been proposed (Cllr Roberts) and seconded (Cllr Barratt) it was RESOLVED to recommend the report go to Full Council.
F24/025 9. Note the meeting action log.
Noted.
F24/026 10. Approve notes of the finance committee meeting as minutes for 17 January 2024
Having been proposed (Cllr Hillman) and seconded (Cllr Roberts), it was RESOLVED:
To approve the 17 January 2024 finance committee meeting notes as minutes, with amendments to correct the spelling of ‘Barratt’ and remove ‘Spurr’.
F24/027 11. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Roberts) and seconded (Cllr Barratt), it was RESOLVED:
For committee to go into closed session.
F24/027 12. Review outstanding sales receipts due and make any recommendations to council.
The outstanding sales receipts due were reviewed.
Having been proposed (Cllr Barratt) and seconded (Cllr Roberts), it was RESOLVED:
To recommend to Full Council to look at an agreement and if outside of their agreement terms, to give 14 days to pay outstanding balance or services would be removed.
F24/028 13. Note quarterly timesheet data.
Deferred.
The meeting closed at 19:32pm
Please be advised these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.
List of Payments
A detailed list of all payments shall be disclosed within, or as an attachment to, the minutes of the meeting at which payment was authorised (Financial Reg 5b).
Saxilby with Ingleby Parish Council 2023 / 2024
Coop Everyday Account
List of Payments made between 01/01/2024 and 31/01/2024
Date Paid Payee Name Amount Paid Transaction Detail
02/01/2024 Smarty £ 5.40 Jan-24
02/01/2024 Hewlett Packard £ 22.49 24th Nov 23 - 24th Dec 23
02/01/2024 Anglian Water £ 43.28 15/09/23 - 14/12/23
02/01/2024 Tradepoint £ 18.00 Multicoloured lights
04/01/2024 Locks & Leather £ 37.96 Keys for office & main door
04/01/2024 The Charity Bank £ 1 .00 opening balance new account
05/01/2024 Amazon £ 3 .89 Fuses
05/01/2024 Amazon £ 8 .49 Drain cleaner
05/01/2024 Cooperative Bank £ 10.00 Service charge
05/01/2024 Cooperative Bank £ 11.21 Commission
05/01/2024 Cooperative Bank £ 2 .50 Fee Delta Card Purchase
08/01/2024 Tesco Mobile Ltd £ 15.99 Mobile Admin to 221223
08/01/2024 Xero (UK) Ltd £ 18.00 Subscription 4/01/24-03/02/24
09/01/2024 LINCOLNSHIRE COOPERATIVE £ 1.65 Milk
09/01/2024 Amazon £ 13.68 Wall planner
09/01/2024 PKF Littlejohn LLP £ 1,008.00 Annual governance and return
09/01/2024 Saxilby Recreation Ground £ 25.00 Trans. of Scouts lease inc.
09/01/2024 The Charity Bank £ 9,999.00 transfer excess funds
10/01/2024 Travis Perkins Trading Company £ 6 .50 Wood for trophy cabinet
10/01/2024 Tree Man dan tree surgeon £ 750.00 Aboricultural works
10/01/2024 Amazon £ 28.80 Crompton 16 watt cc lamp
10/01/2024 Tree Man dan tree surgeon £ 700.00 Tree works
11/01/2024 Chandlers (Farm Equipment) Ltd £ 708.00 Electric strimmer
11/01/2024 Obam Lift Services £ 376.80 invoice replaced with 540950
11/01/2024 Chandlers (Farm Equipment) Ltd £ 73.05 Guard for mower
12/01/2024 Amazon £ 3 .99 Hand sanitiser
12/01/2024 Amazon £ 9 .54 Bandage shears
12/01/2024 Nest £ 700.66 Pensions November
15/01/2024 Tesco Mobile Ltd £ 63.72 Mobile - to 010124
15/01/2024 West Lindsey District Council £ 665.00 150523 TO 150524
15/01/2024 Npower £ 115.30 011023 to 311223
15/01/2024 LINCOLNSHIRE COOPERATIVE £ 1 .35 Milk
16/01/2024 LCS IT Solutions £ 78.00 DynDNS 250124 to 240125
16/01/2024 One Stop Convenience Store £ 1.10 Sugar
16/01/2024 One Stop Convenience Store £ 1.85 Milk
16/01/2024 Amazon £ 5 .66 Rust lubricant
16/01/2024 Screwfix Direct £ 14.23 Sanding sheets/filler
16/01/2024 Burial £ 81.78 Consultant fees
16/01/2024 Cooperative Bank £ 2,367.84 HMRC Dec NI- ER-
19/01/2024 Smarty £ 5 .40 January
22/01/2024 One Stop Convenience Store £ 3 .10 Milk
22/01/2024 British Telecom £ 58.40 010124 to 310124
23/01/2024 One Stop Convenience Store £ 3 .10 Milk
24/01/2024 Thorpe Farm Machinery Countrys £ 30.00 Clips & Chain Oil
24/01/2024 Engie Power Ltd £ 505.44 Electricity 011223-311223
24/01/2024 7 CORE ELECTRICAL £ 14.50 Lamp bulbs
24/01/2024 Dunelm £ 39.95 Light fitting
24/01/2024 Wayfair Stores Ltd £ 60.96 2 light fittings
24/01/2024 J&A International Ltd £ 72.04 Name badges x 8 - cllr/staff
24/01/2024 Stallard Kane Associates Ltd £ 275.00 Health & safety employ law
25/01/2024 One Stop Convenience Store £ 7.55 coffee
29/01/2024 Tesco £ 2.90 Milk
29/01/2024 British Gas £ 98.23 Electricity 121223-110124
29/01/2024 Nicholsons £ 132.00 Bookkeeping support
29/01/2024 Society of Local Council Clerk £ 188.00 Membership Fee: Admin
29/01/2024 LCS IT Solutions £ 269.68 Laptop repair
29/01/2024 Kram Contract Cleaning Ltd £ 912.60 Cleaning
29/01/2024 Hewlett Packard £ 24.49 241223 to 240124
29/01/2024 Staff £ 10,012.24 January Wages
29/01/2024 HMRC £ 2,037.51 PAYE January - NI - ER -
29/01/2024 Royal British Legion £ 39.08 Remembrance collection 2023
31/01/2024 Rilmac Insulation Limited £ 252.00 Light fitting removal
31/01/2024 Lincolnshire County Council £ 439.83 Parish tree survey
£ 33,484.26