Minutes
Finance Committee Meeting Minutes
Wednesday 19 July 2023 at 6.30pm
St Andrews Community Centre, Saxilby.
Members Present
Cllrs Hewes (Chair), Hillman, Meanwell, and Waller
Absent
Cllrs Crump and Spurr
In Attendance
Zarina Belk, Assistant Clerk
Public Questions
No members of the public present.
Committee Meeting
F23/62 Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting.
RESOLVED: Cllr Waller proposed to accept Cllr Spurs reason for absence as valid. This was seconded by Cllr Meanwell and resolved.
RESOLVED: Cllr Hewes proposed to accept Cllr Crump reason for absence as valid. This was seconded by Cllr Meanwell and resolved.
F23/63 Receive Declarations of Interest in accordance with the Localism Act 2011
None received.
F23/64 Approve the notes of the Finance Committee meeting held on 17 May 2023 as minutes.
RESOLVED: Cllr Waller proposed to accept the minutes as amended – Ref F23/036 “Cllr Waller proposed Cllr Hewes. Cllr Hillman proposed we defer until more committee members were present. It was resolved that Cllr Hewes be appointed as chair.” This was seconded by Cllr Meanwell and resolved.
F23/65 Approve the notes of the Finance Committee meeting held on 21 June 2023 as minutes.
RESOLVED: Cllr Waller proposed to accept the minutes as amended. Ref F23/037 “Cllr Meanwell proposed Cllr Waller. It was resolved that Cllr Waller be appointed as vice-chair.” This was seconded by Cllr Meanwell and resolved.
F23/66 Note the meeting action log.
The action log was noted.
F23/67 Review the internal audit reports and agree recommended actions:
a. May accounts audit 27 June 2023
RESOLVED: Cllr Hewes proposed to agree the actions noted in the auditor’s report. This was seconded by Cllr Waller and resolved.
To approve the May 2023 (month 2):
F23/68 Income, payments, and transfers reports (deferred from 23-06)
RESOLVED: Cllr Waller proposed to approve the report. This was seconded by Cllr Meanwell and resolved.
To approve the June 2023 (month 3):
F23/69 Income and expenditure report
Deferred.
19:09 Two members of the public arrived.
F23/70 Verified bank reconciliations.
RESOLVED: The reconciliations were proposed by Cllr Hillman, seconded by Cllr Waller and resolved.
F23/71 Income, payments, and transfers reports
RESOLVED: Cllr Waller proposed to approve the reports, Cllr Meanwell seconded, and this was resolved.
F23/72 Agree the annual Community Infrastructure Levy (CIL) report for submission to West Lindsey District Council (Deferred from 23-06)
RESOLVED: Cllr Hillman proposed to send to Full Council the CIL report for approval. This was seconded by Cllr Meanwell and resolved.
19:13 Three members of the public arrived.
F23/73 Review the draft financial reserves policy and feedback on any comments prior to full council.
Policy was reviewed. Feedback to be shared with the clerk.
F23/74 Receive the annual health and safety report and note progress.
Deferred.
F23/75 Receive the annual fire risk assessment on the community centre and note progress.
Received and noted.
19:20 All members of the public left.
F23/76 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
RESOLVED: Cllr Hewes proposed to go into closed session. This was seconded by Cllr Meanwell and resolved.
F23/77 To review outstanding sales receipts due and agree actions as required.
Noted. No actions.
F23/78 To note the quarterly timesheets and agree to sign off action as complete.
Deferred.
The meeting closed at 19.22pm
Please be advised these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.