Finance Committee Meeting Minutes

Wednesday 21 June 2023 at 6.45pm 

St Andrews Community Centre, Saxilby.


Members Present

Cllrs Hewes (Chair), Hillman, and Waller



Cllrs Crump, Hewes, Meanwell, and Spurr 

In Attendance

Zarina Belk, Assistant Clerk 


Public Questions

No members of the public present.


Committee Meeting 

F23/049 Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting 

Cllrs Crump, Meanwell, and Spurr 


F23/050 Receive Declarations of Interest in accordance with the Localism Act 2011 Mrs Belk pecuniary interest item 6.


F23/051 Approve the notes of the Finance Committee meeting held on 17 May 2023 as minutes 

Cllr Waller said there was no need for the voting to be in the minutes. It was agreed for this to be removed. The minutes were not signed – bring back to next meeting.


18.50 member of the public arrived.


F23/052 Note the meeting action log 

The action log was noted. 


F23/053 Consider the funding aspect in relation to a library request to attend/ change the opening hours and make a recommendation to July Full Council (23-05 Ref FC096/23)

Cllr Hewes invited a library volunteer to speak. 

The clerk advised Cllr Hewes to close the meeting to permit the member of public to speak. Cllr Hewes advised the assistant clerk that he was allowing the member of the public to speak under section 1e of the council standing order.

RESOLVED: Cllr Hillman proposed the library opened on a Thursday morning and closed on a Wednesday afternoon, to start in a months’ time and to be reviewed at the end of the summer holidays. This was resolved.


19:20 a member of the public left.


F23/054 Agree which budget the ‘cycle to work’ scheme will sit under and consider risk implications (23-05 Ref FC094/23) to enable the scheme to progress. 

RESOLVED: Cllr Hewes proposed For the RFO to create a new code for staff benefits (e.g., 4070) and the amount any bikes cost are vired to the new employee benefit code under the relevant team’s cost centre each time an employee enters the scheme. It was resolved. 

RESOLVED: Cllr Waller proposed that the committee has assessed the risk and deemed it at an acceptable level to proceed. It was resolved. 


F23/055 Agree which budget the expenditure will come from for the grant to cover the insurance costs for the 1940s event 

RESOLVED: Cllr Waller proposed That Finance Committee notes the report and agrees to vire £116 from 4120/110 (village maintenance insurance) to a new budget heading of 4214/150 (grants for insurance). It was resolved. 


F23/056 Agree the annual Community Infrastructure Levy (CIL) report for submission to West Lindsey District Council 

Deferred. Add to next agenda. 


F23/057 Review the internal audit reports and agree actions:

a. 02 June 2023 Report (April accounts audit)

Noted. No actions required. 

b. 23 May 2023 Report (16 & 23 May audit visits - AGAR & RFF audit Saxilby Waterfront project) 

Noted. No actions required. 


F23/058 To approve the May 2023 (month 2):

a. Income and expenditure report 

RESOLVED: The report was proposed by Cllr Waller and approved.

b. Verified bank reconciliations 

RESOLVED: The reconciliations were proposed by Cllr Hewes and approved.

c. Income, payments, and transfers reports 

 Deferred. Add to next agenda. 


F23/059 To review the draft AGAR report and feedback comments to RFO 

Cllr Hewes thanked the clerks and auditor for their hard work. The committee had no further comments. 


F23/060 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

RESOLVED: It was proposed Cllr Hewes to go into closed session, which was resolved.  


F23/061 To review outstanding sales receipts due and agree actions as required.

Outstanding sales receipts were noted.


 The meeting closed at 19.48pm


Please be advised these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.