Minutes
Finance Committee Meeting Minutes
6.30pm Wednesday 20 March 2024
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Hewes, Hillman, and Roberts
Absent
Cllrs Barratt, Cllr Crump, and Cllr Waller
In Attendance
Zarina Belk, Assistant Clerk
Meeting
F24/029 1. Receive apologies and accept valid reasons for absence.
Having been proposed (Cllr Hillman) and seconded (Cllr Roberts), it was RESOLVED:
To receive the apologies of absence from Cllrs Barratt, and Waller and accept the valid reasons.
F24/030 2. Receive Declarations of Interest as per Localism Act 2011
None.
F24/031 3. Review the internal auditor report(s) and agree any recommended actions for February (month 11) accounts (on 19 March 2024).
Noted.
F24/032 4. Agree the internal audit programme of work, having regard to the authority’s identified risks.
Deferred.
To approve the February 2024 financial reports (month 11):
F24/033 5. Explanations of variances report for income and expenditure and agree virements.
Deferred.
F24/034 6. Income and expenditure report
Having been proposed (Cllr Roberts), and seconded (Cllr Hillman) it was RESOLVED:
To approve the income and expenditure report for February.
F24/035 7. Verified bank reconciliations and sign the reconciliation and bank statements.
Having been proposed (Cllr Hewes) and seconded (Cllr Roberts), it was RESOLVED:
To approve the verified bank reconciliations and the chair signed them.
F24/036 8. Income, payments, and transfers reports
Having been proposed (Cllr Hillman) and seconded (Cllr Roberts), it was RESOLVED:
To approve the income, payments, and transfers reports for February.
F24/037 9. Note the meeting action log.
Noted.
F24/038 10. Approve notes of the finance committee meeting as minutes for 21 February 2024
Having been proposed (Cllr Roberts) and seconded (Cllr Hillman), it was RESOLVED:
To approve the 21 February 2024 finance committee meeting notes as minutes.
F24/040 11. To consider renaming the finance committee and make recommendations to Full council.
Having been proposed (Cllr Hewes) and seconded (Cllr Roberts), it was RESOLVED:
To recommend to full council to rename the finance committee to the finance and risk committee.
F24/041 12. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Roberts) and seconded (Cllr Hillman), it was RESOLVED:
For finance committee to go into closed session.
F24/042 13. Review outstanding sales receipts due and make any recommendations to council.
The outstanding sales receipts due were reviewed.
Having been proposed (Cllr Hewes) and seconded (Cllr Roberts), it was RESOLVED:
To recommend to Full Council to write to the club and give them 7 days’ notice for the keys to the changing room facilities to be returned.
The meeting closed at 19:20pm
Please be advised these are notes of the meeting taken by the assistant clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.
List of Payments
A detailed list of all payments shall be disclosed within, or as an attachment to, the minutes of the meeting at which payment was authorised (Financial Reg 5b).
Saxilby with Ingleby Parish Council 2023 / 2024
Coop Everyday Account
List of Payments made between 01/02/24 to 29/02/24.
Date Paid Payee Name Reference Amount Paid Transaction Detail
01/02/2024 West Lindsey District Council DD 2 28.16 010224 TO 290224
01/02/2024 Councillor BACS 3.29 Batteries speed watch
02/02/2024 Smarty CARD 1 5.4 Admin mobile
05/02/2024 Amazon CARD 2 19.5 Mop, bucket, brush
05/02/2024 The Plastic Man CARD 3 36.12 Perspex
05/02/2024 Cooperative Bank BNKCHRG 10 Service Charge
05/02/2024 Cooperative Bank BNKCHRG 10.31 Commission
05/02/2024 Cooperative Bank BNKCHRG 1.9 Fee Delta Card Purchases
06/02/2024 Amazon CARD 4 26.78 LED light bulbs
07/02/2024 Xero (UK) Ltd DD 3 18 Subscription 4/2/24 - 3/3/24
08/02/2024 Saul Fairholm BACS 4 168 Payroll
08/02/2024 LCS IT Solutions BACS 5 277.2 Microsoft 365 licences
08/02/2024 Amazon CARD 1 9.99 File dividers
08/02/2024 Tesco Mobile Ltd DD 1 15.99 230124 to 220224
09/02/2024 MKM Building Supplies BACS 1 1 Sharp sand bulk bag.
12/02/2024 MKM Building Supplies BACS 2 111.2 Sharp sand bulk bag.
12/02/2024 MKM Building Supplies BACS 3 3,400.20 Insulation
12/02/2024 Amazon CARD 4 6.35 Velcro stick on coins hook only.
14/02/2024 One Stop Convenience Store CARD 3 1.55 MILK
14/02/2024 Nest DD 431.67 Pensions - Dec - ER15/02/2024 West Lindsey District Council DD 1 665 150523 TO 150524
15/02/2024 Tesco Mobile Ltd DD 6 66.84 290124 TO 010324
19/02/2024 Smarty CARD 4 5.4 Grounds mobile
19/02/2024 West Lindsey District Council BACS 1 100 Defib Maintenance Service
20/02/2024 Amazon CARD 5 23.98 Till Roll
20/02/2024 BOOKER CARD 6 179.9 Bookers
20/02/2024 British Telecom DD 2 58.4 010224 TO 290224
21/02/2024 LINCOLNSHIRE COOPERATIVE CARD 7 2 Sugar
21/02/2024 Screwfix Direct CARD 8 69.98 Portable Radiators
21/02/2024 ICO DD 3 35 Data Protection renewal
22/02/2024 Amazon CARD 8 5.55 Baby proofing plug sockets
23/02/2024 Screwfix Direct CARD 9 40.97 Valves, Safety Glasses
23/02/2024 Engie Power Ltd DD 1 556.56 010124 to 310124
23/02/2024 The Aztec Group CARD 10 288 Asbestos survey
23/02/2024 L.A.B Planning Services Ltd BACS 1 2,250.00 NDP Review Support
23/02/2024 B & Q CARD 10 59.88 Chipboard
26/02/2024 Intelligent Hand Dryers CARD 9 113.98 Hand dryer splash backs
26/02/2024 Direct 365 CARD 10 801.42 Hand dryers
26/02/2024 Stallard Kane Associates Ltd DD 5 275 health and safety employment
26/02/2024 LINCOLNSHIRE COOPERATIVE CARD 11 3.3 milk
26/02/2024 Corona Energy DD 4 36.44 010124 to 310124
27/02/2024 One Stop Convenience Store CARD 12 8.95 coffee, tea, milk
27/02/2024 B & Q CARD 13 59.88 Chipboard
28/02/2024 Hewlett Packard CARD 11 31.49 240124 to 240224
28/02/2024 HMRC BACS 2,286.15 PAYE Feb - NI - ER28/02/2024 Wages BACS 9,495.36 February wages
29/02/2024 British Gas DD 6 250.2 110124 to 110224
29/02/2024 Agrigem Ltd CARD 12 84.3 grass seed
29/02/2024 Screwfix Direct CARD 12 80.55 screwdriver set, speed fit, tap
Total Payments 22,517.09