Minutes
Finance and Risk Committee Meeting Minutes
18:48pm Wednesday 19 February 2025
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Barratt, Saunders, Shepherd, and Waller (Committee Chair).
Absent
Cllrs Bridge, Crump, and Hillman
In Attendance
Zarina Belk, Assistant Clerk
Meeting
F25/012 1. Receive apologies and accept valid reasons for absence.
Noted.
F25/013 2. Receive declarations of interest in accordance with the Localism Act 2011 and consider granting dispensation requests
None received.
F245014 3. Approve notes of the 22 January 2025 finance and risk committee meeting as minutes
Having been proposed (Cllr Barratt and seconded (Cllr) Shepherd, it was RESOLVED with one abstention to:
Approve the notes of the 22 January 2025 finance and risk committee meeting as minutes with the addition of “and to circulate a copy of the project plan” and for the chair to sign.
F25/015 4. Note the meeting action log
Noted.
Finance
F25/016 5. Review the internal auditor reports for month end and agree any recommended actions (Financial Reg. 2) Month 10: January
The report was reviewed.
F25/017 6. Note the response from Saxilby Public Recreation Ground Charity in response to the month 9 internal auditor report
Noted.
F25/018 7. Note quarterly VAT receipt (Q3 2024-25)
Noted.
To approve the January (month 10) financial reports (FR.5b)
F25/019 8. Verified bank reconciliations and sign the reconciliation and bank statements (FR.2b) [report pp1-10]
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd), it was RESOLVED to:
Approve the verified bank reconciliations and sign the reconciliation and bank statements.
F25/020 9. Income and expenditure (FR.4i) [report pp17-34]
Having been proposed (Cllr Barratt) and seconded (Cllr Shepherd), it was RESOLVED to:
Approve the income and expenditure report (FR.4i).
F25/021 10. Income, payments, and transfers (FR.5b)
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd), it was RESOLVED to
Approve the income, payments, transfers, and variants reports.
F25/022 11. Note the annual play inspection reports
Noted.
F25/023 12. Note the Saxilby Waterfront Public Facilities Building Survey
Noted.
F25/024 13. Consider recent flooding in the parish and agree actions
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
That Committee notes the report and agrees to the recommendations F1-16.
F25/025 14. CLOSED SESSION - Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd), it was RESOLVED to:
Enter into closed session.
F25/011 11. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council [Cllr report pp36-41]
Having been proposed (Cllr Barratt) and seconded (Cllr Shepherd), it was RESOLVED to:
Accept the outstanding purchase and sales ledger reports and to agree to give 7 days’ notice for payment to hirers who continue to pay late, instead of the usual 30 days.
The meeting closed at 19:37.
Please be advised these are notes of the meeting taken by the assistant clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.