Minutes
Finance and Risk Committee Meeting Minutes
20:05pm Wednesday 22 January 2025
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Barratt, Bridge, Hillman, Saunders, Shepherd, and Waller (Committee Chair).
Absent
Cllr Crump
In Attendance
Zarina Belk, Assistant Clerk
Lydia Hopton, Clerk
Meeting
The meeting started at 20.05pm due to planning and development committee over running.
F25/001 1. Receive apologies and accept valid reasons for absence.
Apologies were received for Cllr Crump.
F25/002 2. 2. Receive declarations of interest in accordance with the Localism Act 2011 and consider granting dispensation requests
None received.
F245003 3. Approve notes of the 18 December 2024 finance and risk committee meeting as minutes
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge), it was RESOLVED with one abstention to:
Approve the notes of the 18 December 2024 finance and risk committee meeting as minutes with one addition of ‘and to circulate a copy of the project plan’ and for the chair to sign.
F25/004 4. Note the meeting action log
Action log noted.
F25/005. Review the internal auditor reports for month end and agree any recommended actions (Financial Reg. 2) Month 9: December
a. Report noted.
b. Having been proposed (Cllr Hillman) and seconded (Cllr Barratt), it was RESOLVED to accept the report.
c. It was requested to raise a query with Saxilby Public Recreation Ground Charity
d. It was requested to add the invoice for community centre rental for 2024/25 from Saxilby Public Recreation Ground Charity
To approve the December 2024 (month 9) financial reports (FR.5b)
F25/006 6. Verified bank reconciliations and sign the reconciliation and bank statements (FR.2b) [report pp1-10]
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to
Approve the verified bank reconciliations and sign the reconciliation and bank statements.
F25/007 7. Income and expenditure (FR.4i) [report pp17-34]
Having been proposed (Cllr Shepherd) and seconded (Cllr Bridge), it was RESOLVED to
Approve the income and expenditure report (FR.4i).
F25/008 8. Income, payments, and transfers (FR.5b)
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to
Approve the income, payments, and transfers.
F25/009 9. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
Enter into closed session.
F25/010 10. Consider and provide feedback on the draft budget
Having been proposed (Cllr Bridge) and seconded (Cllr Hillman), it was RESOLVED to:
Recommend the draft budget, including precept, to Full Council for approval.
It was requested to update the year-to-date column prior to full council.
F25/011 11. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council [Cllr report pp36-41]
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
Accept the outstanding purchase and sales ledger reports.
The meeting closed at 21.18pm
Please be advised these are notes of the meeting taken by the assistant clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.