Minutes
Finance and Risk Committee Meeting Minutes
20:00pm (started 20:32pm due to planning and development finishing later) Wednesday 18 June 2025
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs, Bowden, Saunders, and Waller (Committee Chair).
Absent
Cllrs Bridge, Barratt, Crump, and Shepherd
In Attendance
Clerk, Lydia Hopton
Non-committee member
Cllr Wheatley
Meeting
F25/067 1. Note apologies for absence
Apologies for absence were noted from Cllr Cllrs Bridge, Barratt, Crump, and Shepherd
.
F25/068 2.a Receive declarations of interest in accordance with the Localism Act 2011 and b. consider granting dispensation requests
None received.
F245/069 3. Approve notes of the 18 April [correction] 21 May 2025 finance and risk committee meeting as minutes
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to approve:
The notes of the 21 May finance and risk committee meeting as minutes.
F25/070 4. Note the meeting action log
Noted.
F25/062 16 Risk Register - G2 completed 22/05/2025 change to in progress and add to cllr editable docs folder.
Finance
F25/071 5. Review the internal auditor reports for the month end (May 2025 - month 2) and GDPR review, agreeing any recommended actions (Financial Reg. 2)
The internal auditor reports for the month end (May 2025 - month 2) and GDPR review were reviewed actions proposed Cllr Saunders, Bowden, and resolved.
F25/072 6. Review the annual internal audit annual report and checklist prior to full council review (FR 3.12)
The annual internal audit annual report and checklist was reviewed prior to full council.
Final
Note -
• A lease agreement has been put in place for Saxilby with Ingleby Parish Council to lease the St Andrews Community Centre, Wheeled Park, Play Area and Muga from the Recreation Ground Charity.
Correction – “has been agreed to put in place”
Recommend to full council.
To approve the May 2025 (month 2 financial reports (FR.5b)
F25/073 7. Income and expenditure (FR.4i), including explanations of variances and agree any virements and journals
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to approve:
The May 2025 income and expenditure report.
Inc. & Exp. 127 Bowls and Tennis – incorrect. To fix.
F25/074 8. Verified bank reconciliations and sign the reconciliation and bank statements (FR.2b)
Having been proposed (Cllr Bowden) and seconded (Cllr Saunders) it was RESOLVED to approve:
The May 2025 verified bank reconciliations and sign the reconciliation and bank statements
F25/075 9. Income, payments, and transfers (FR.5b)
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to approve:
The May 2025 income, payments, and transfers.
Risk
F25/076 10. Note the June 2025 Insurance Lift Inspection Report for St Andrews Community Centre
The report was noted.
F25/077 11. Note the Electrical Installation Condition Report for St Andrews Community Centre and actions required
The report and actions required were noted, with quotes to be obtained.
F25/078 12. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr Saunders) and seconded (Cllr Waller) it was RESOLVED to enter closed session:
Cllr Wheatley stay in closed session Cllr Waller and Cllr Saunders
F25/079 13. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council
The outstanding balances were reviewed. No action.
The meeting closed at 21:14.
Please be advised these are notes of the meeting taken by the assistant clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.