Minutes
Saxilby with Ingleby Parish Council
Finance and Risk Committee Meeting Minutes
20:00 pm Wednesday 18 March 2026
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Bridge (Acting Chair), Saunders, and Wheatley
Members Absent:
Cllr Barratt, Crump, Shepherd, and Waller
In Attendance:
Assistant Parish Clerk, Zarina Belk
Assistant parish clerk asked for nominations for acting chair for the meeting.
Having been proposed (Cllr Wheatley) and seconded (Cllr Saunders), it was RESOLVED:
That Cllr Bridge would chair the meeting.
F26/027 1. Note apologies for Absence
Apologies were noted from Cllr Barratt, Crump, Shepherd, and Waller
F26/028 2. Declarations of Interest: Members were asked to declare the existence and nature of any interests in accordance with the Localism Act 2011, including whether the interest was a Disclosable Pecuniary Interest (DPI), Other Registerable Interest, or Non-Registerable Interest.
None disclosed.
F26/029 3. Dispensations: To consider any dispensation requests submitted in writing to the Proper Officer before or at the start of the meeting.
No dispensation requests received.
F26/030 4. Approval of Minutes: To approve the notes of the Finance and Risk Committee meeting held on 18 February 2026 as minutes
Having been proposed (Cllr Wheatley) and seconded (Cllr Saunders), it was RESOLVED:
That the minutes of the meeting held 18 February 2026 be approved and signed by the chair.
F26/031 5. Action Log
Deferred.
Finance
F26/032 6. Approve the month 5 (August) 2025/26 transactions (internal audit action)
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley), it was RESOLVED:
Approve the month 5 (August) 2025/26 transactions (internal audit action)
F26/033 7. Approve the month 10 Cooperative Bank Current Account verified bank reconciliation and the chair to sign
Having been proposed (Cllr Bridge) and seconded (Cllr Saunders), it was RESOLVED:
Approve the month 10 Cooperative Bank Current Account verified bank reconciliation and the chair to sign
February 2026 Financial Reports (Month 11):
F26/034 8. Income and Expenditure (FR.4i)
Having been proposed (Cllr Bridge) and seconded (Cllr Wheatley), it was RESOLVED:
To approve the February 2026 income and expenditure report (FR.4i).
F26/035 9. Bank Reconciliation
Having been proposed (Cllr Wheatley) and seconded (Cllr Saunders), it was RESOLVED:
To approve the verified bank reconciliations for February 2026 and the chair sign the bank reconciliation and bank statements.
F26/036 10. Financial Reports Income, Payments, and Transfers (FR.5b)
Having been proposed (Cllr Bridge) and seconded (Cllr Wheatley), it was RESOLVED:
To approve the February 2026 income, payments, and transfers (FR.5b).
F26/037 11. Explanations of Variance, Journals and Virements
The committee considered explanations of variance and proposed journals and virements.
Having been proposed (Cllr Bridge) and seconded (Cllr Saunders), it was RESOLVED:
To approve the variance, journals and virements.
F26/038 12. Receive the latest internal audit report and note completed actions
Having been proposed (Cllr Bridge) and seconded (Cllr Saunders), it was RESOLVED to:
Receive the latest internal audit report and note completed actions.
F26/39 13. Note the VAT return for quarter three 2025/26.
Having been proposed (Cllr Bridge) and seconded (Cllr Wheatley), it was RESOLVED:
To note the return.
F26/40 14. Closed Session. Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley), it was RESOLVED to:
Enter closed session for the following item.
F26/41 15. Outstanding Purchase and Sales Ledger Balances
Noted. No concerns raised.
20:18 Meeting closed.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.