Minutes
Finance and Risk Committee Meeting Minutes
20:15pm Wednesday 16 October 2024
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Barratt (Chair), Hillman, and Saunders.
Absent
Cllr Crump and Cllr Waller.
In Attendance
Zarina Belk.
No members of the public were present.
Meeting
F24/110 1. Receive apologies and accept valid reasons for absence.
Having been proposed (Cllr Saunders) and seconded (Cllr Hillman), it was RESOLVED to:
Accept Cllrs Crump and Waller’s apologies.
F24/111 2. To consider granting dispensation requests
None received.
F24/112 3. Receive declarations of interest in accordance with the Localism Act 2011
None received.
F24/113 4. Approve notes of the 18 September 2024 finance and risk committee meeting as minutes
Having been proposed (Cllr Hillman) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the notes of the 18 September 2024 finance and risk committee meeting as minutes and for the chair to sign.
F24/114 5. Note the meeting action log
Noted.
Internal audit
6. Review the internal auditor reports for month end and agree any recommended actions (Financial Reg. 2)
F24/115 6. Month 4: July
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
Accept the audit
F24/116 7. Month 5: August
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
a. Agree to the admin officer to be trained up to input and code invoices when capacity permits.
b. The auditor and the assistant clerk will commence the annual audit, completing a section each month.
F24/117 8. Explanations of variances report for income and expenditure and agree any virements (Financial Reg. 4i)
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Approve the variances report for income and expenditure for month 2 (May)
To approve the August 2024 financial reports (month 5):
F24/118 9. Income, payments, and transfers reports (Financial Reg. 5b)
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Approve the income, payments and transfers reports. Month 5.
F24/119 10. Verified bank reconciliations and sign the reconciliation and bank statements (Financial Reg. 2b)
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Verify the bank reconciliation and sign the reconciliation and bank statements.
F24/120 11. Income and expenditure report (Financial Reg. 4i)
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Approve the income and expenditure for month 5 (Aug).
F24/121 12. To make a recommendation to Full Council to open Unity Trust Bank savings account(s)
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Recommend to full council to open Unity Trust Bank savings accounts.
F24/122 13. Note an update on the draft budget progress.
A verbal update was received.
F24/123 14. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr Hillman) and seconded (Cllr Barratt), it was RESOLVED to:
Enter closed session.
F24/124 15. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council
The report was reviewed.
The meeting closed at 21:13pm
Please be advised these are notes of the meeting taken by the assistant clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.