Minutes
Finance Committee Meeting Minutes
Wednesday 20 September 2023 at 6.00pm
St Andrews Community Centre, Saxilby.
Members Present
Cllrs Crump, Hewes (Chair), Hillman, Meanwell, and Waller
Absent
Cllr Spurr
In Attendance
Lydia Hopton, Clerk
Zarina Belk, Assistant Clerk
Gabriela Shepherd, Apprentice Administration Assistant
Committee Meeting
F23/79 Receive apologies and accept valid reasons for absence
None received.
F23/80 Receive Declarations of Interest in accordance with the Localism Act 2011
None received.
F23/81 Note the meeting action log.
The action log was noted.
Review the internal audit report(s) and agree recommended actions:
F23/82 Saxilby Waterfront Project ring-fenced funds audit (cont.) on 13 June
Noted.
F23/83 Annual Governance and Accountability Return (AGAR) on 20 June
Noted.
F23/84 June accounts audit on 20 July 2023
Noted.
F23/85 July accounts and Saxilby Waterfront Project ring-fenced funds audit (cont.) on 1 September
Noted. Action closed.
To approve the June 2023 (month 3):
F23/86 Income and expenditure report (deferred from 23-06)
RESOLVED: Cllr Hewes proposed the June 2023 income and expenditure report. This was seconded by Cllr Waller and resolved.
To approve the July 2023 (month 4):
F23/87 Income and expenditure report
RESOLVED: Cllr Hewes proposed the July income and expenditure report. This was seconded by Cllr Waller and resolved.
F23/88 Verified bank reconciliations
RESOLVED: Cllr Hewes proposed the July bank reconciliations. This was seconded by Cllr Meanwell and resolved.
F23/89 Income, payments, and transfers reports
RESOLVED: Cllr Waller proposed the July 2023 income, payments, and expenditure reports. This was seconded by Cllr Meanwell and resolved.
Cllr Hillman raised a point of order regarding proposing and seconding. The point of order was not upheld by the finance committee chair. The parish clerk’s advice was requested and the parish clerk said that normal practice that she had encountered was to propose, second, and vote all after the discussion was held.
To approve the August 2023 (month 5):
F23/90 Income and expenditure report
RESOLVED: Cllr Hewes proposed the August income and expenditure report. This was seconded by Cllr Crump and resolved.
F23/91 Verified bank reconciliations
RESOLVED: Cllr Hewes proposed the August verified bank reconciliations. This was seconded by Cllr Waller and resolved.
F23/92 Income, payments, and transfers reports
RESOLVED: Cllr Hewes proposed the August income, payments, and transfers reports. This was seconded by Cllr Crump and resolved.
F23/93 To consider and agree virements
RESOLVED: Cllr Hewes proposed to agree the virements in the paper. This was seconded by Cllr Waller and resolved.
F23/94 Review the draft financial reserves policy and feedback any comments prior to full council
Deferred.
F23/95 Note progress on the annual fire risk assessment actions for the community centre
Noted.
F23/96 Receive the annual fire risk assessment for Mill Lane
Received.
F23/97 Annual review and approval of bank charges
RESOLVED: Cllr Hewes proposed to approve the annual review of bank charges. This was seconded by Cllr Crump and resolved.
F23/98 Approve the notes of the 19 July 2023 Finance Committee meeting as minutes
RESOLVED: Cllr Hewes proposed the draft minutes were approved. This was seconded by Cllr Meanwell and resolved.
F23/99 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature the business to be transacted
RESOLVED: Cllr Hewes proposed to enter closed session. This was seconded by Cllr Waller and resolved.
F23/100 To review outstanding sales receipts due and agree actions as required
Reviewed, no action required.
The meeting closed at 18.52pm
Please be advised these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.