Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
Wednesday 8 January 2025 19:00pm
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Ashton Derry, Barratt, Bowden, Bridge, Hillman, Hughes, Saunders, Shepherd, Waller, I Willox and J.Willox.
Members Absent:
Cllrs Crump, Hadjoudj, and Spurr.
In Attendance:
Lydia Hopton, Clerk
There were 6 members of the public in attendance, and Cllr Brockway (WLDC, LCC), and Cllr Lee (WLDC).
Meeting
FC25/001 1. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
Apologies were received from Cllrs Crump,and Hadjoudu,.
Having been proposed (Cllr Waller) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Accept the reasons for absence from Cllrs Crump and Hadjoudu.
Foster public participation and engagement objective:
FC25/002 2. 15 Minute public participation session with respect of business on the agenda only
None.
FC25/003 3. Receive a district and county councillor update (verbal)
Cllr Brockway (WLDC and LCC) provided an update:
- She apologised for not being present at recent meetings due to personal reasons.
- Local residents have been getting in touch due to being issued parking tickets in Lincoln including at the hospital. Cllr Brockway recommended residents should appeal tickets.
- There has been flooding on Sykes Lane again. The drains were unblocked (leaves) by the fire service and then the water cleared. There is a drainage report coming out regarding flooding across the county from LCC.
Cllr Lee (WLDC) provided an update:
- He apologised for not being present at recent meetings due to personal reasons.
- Chief Executive of West Lindsey District Council, Ian Knowles is retiring and stepping down on 30 June 2025.
- There is discussion regarding the seven district councils which may be dissolved in favour of a single unitary council across Lincolnshire.
FC25/004 4. To agree a response to the Government Consultation on ‘Strengthening the Standards and Conduct Framework for Local Authorities in England’
Having been proposed (Cllr Hillman) and seconded (Cllr Waller), it was RESOLVED to:
Defer. Add back to Full Council agenda.
Procedural:
FC25/005 5. To consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
None received.
FC25/006 6. Receive declarations of interest in accordance with the Localism Act 2011
None given.
FC24/007 7. Approve Full Council meeting notes as minutes and the chair to sign for
a. 04 December 2024
Having been proposed (Cllr Saunders) and seconded (Cllr Hughes), it was RESOLVED to:
Approve the 04 December 2024 Full Council meeting notes as minutes.
b. 11 December 2024 (Extra-Ordinary)
Having been proposed (Cllr Saunders) and seconded (Cllr J Willox), it was RESOLVED, with one abstention (Cllr Bridge) to:
Approve 11 December 2024 Full Council meeting notes as minutes, with one addition to add “Saunders”:
“FC24/264 3. Consider granting a dispensation under Standing Order 13h to permit all councillors to take part in discussions and vote on agenda item 5
Having been proposed (Cllr Saunders) and seconded (Cllr Waller), it was RESOLVED to grant a dispensation under Standing Order 13h to permit councillors Barratt, Bowden, Hillman, [Saunders] Shepherd, J Willox, Waller, to take part in discussions and vote in this meeting, with dispensation requests being submitted having been submitted in writing to the proper officer before/at the start of the meeting.”
FC25/008 8. Note the action log
The action log was noted.
Maintain and improve community facilities and amenities objective:
FC25/009 9. Review the recreation ground project list and agree actions including:
The recreation ground project list was reviewed.
a. Agree councillors to attend future community centre formal lease negotiation meetings
Having been proposed (Cllr Waller) and seconded (Cllr Bowden), it was RESOLVED:
For the negotiating team members to remain the same as the last meeting being - Cllrs Bowden, Hillman, Hughes, Saunders, Shepherd, and Waller
FC25/010 10. Feedback on compliance with license conditions (verbal update month 2 of 6)
The clerk provided a verbal update.
FC25/011 11. Agree to use Westcroft Green ring-fenced funds to renew footpath and delegate the Westcroft Green improvement project to the planning and development committee to manage.
a. Having been proposed (Cllr Waller) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Use Westcroft Green Ring-Fenced Funds to renew the footpath
b. Having been proposed (Cllr Waller) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Defer the delegation of the Westcroft Green improvement project to the planning and development committee. Add back to Full Council agenda.
FC025/12 12. Agree to receive offer of Woodland Trust hedge pack for hedge reinstatement on Westcroft Green
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge), it was RESOLVED to:
Agree to receive the offer of the Woodland Trust hedge pack for hedge reinstatement on Westcroft Green
FC025/13 13. Review Boxing Day hire and agree bank holiday hire policy for community centre hires and library
Having been proposed (Cllr Waller) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Defer. Add back to Full Council agenda.
Preserve and enhance heritage assets, environmental assets and wildlife objective and bio-diversity objective
FC025/14 14. Agree to apply to WLDC Neighbourhood Development Fund Apply for a bio-diversity net gain baseline study/Wesctroft Green improvements
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge), it was RESOLVED to:
Defer. Add back to Full Council agenda.
FC25/015 15. Closed session: Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Waller) and seconded (Cllr Ashton Derry), it was RESOLVED:
To enter into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
19:32 All members of the public left.
FC25/016 16. Receive an update on community centre negotiations and agree next steps
An update was provided.
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd), it was RESOLVED:
To agree negotiation parameters and details.
FC25/017 17. Agree to give notice on the cleaning contract
Having been proposed (Cllr Bowden) and seconded (Cllr Bridge), it was RESOLVED:
That Full Council notes the report and resolves to take the cleaning back in-house for 2025/26, with the clerk to give notice.
Based on the success of bringing back in-house, this can be reviewed in October 2025 for 2026/27.
FC25/018 18. Agree actions from councillor session with WLDC
Having been proposed (Cllr Waller) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Defer. Add back to Full Council agenda.
The meeting closed at 20:58pm.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.