Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
6.45pm Wednesday 6 December 2023
St Andrews Community Centre, Saxilby
Members Present:
Cllrs Ashton Derry, Barratt, Hadjoudj, Hewes, Hillman (chair), Meanwell, Roberts, J Willox and, I Willox
Absent:
Cllrs Crump, Spurr, and Waller
In Attendance:
Lydia Hopton, Clerk
There were seven members of the public in attendance and Cllr Brockway (district councillor).
Meeting
FC202/23 1. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting.
RESOLVED: Apologies were received from Cllrs Crump, Spurr, and Waller. The reasons for absence were accepted. This was proposed by Cllr Ashton Derry, seconded by Cllr Meanwell and resolved.
FC203/23 2. Receive declarations of interest in accordance with the Localism Act 2011
- Cllr Hewes declared an other registerable interest in agenda item 14 Ref FC215/23.
- Cllr Ashton Derry declared a non-pecuniary interest in item 12 Ref FC213/23 and pecuniary interest in item 20 Ref FC221/23.
- Cllr Meanwell declared a non-pecuniary interest in item 14b Ref FC215/23.
FC204/23 3. Note the action log
18.53pm Cllr Barratt and a member of the public arrived.
Noted.
FC205/23 4. 15 Minute Public Participation Session
To note a question, representation, or statement from member(s) of public
A member of the public spoke praised the Saxilby Waterfront bridge being back in-situ and its refurbishment. He requested if the [West Lindsey District Council] bridge could be named the Bob Ballerini Memorial Bridge after a former parish and district councillor who was involved in the original project to install the bridge. It was also noted the family would like a bench to be installed in his name in the Waterfront Area. Chair said to arrange a meeting with the member of the public.
A member of the public thanked the council for erecting the Christmas tree and lights, as part of the Christmas tree lights switch-on event and offer of a grant which the community lights switch-on events group didn’t need in the end as enough money was raised from sponsors. David Cotton was thanked for leading the service. Nearly £800 was raised for the recreation ground charity.
FC206/23 5. Agree committee membership for co-opted councillors
- Cllr Barratt requested to sit on the personnel committee, finance committee, and the neighbourhood plan review group
19.01 One member of the public left
Cllr Roberts proposed, Cllr J Willox seconded, and it was resolved for Cllr Barratt to sit on the requested committees and group.
- Cllr Roberts requested to sit on the neighbourhood plan review group.
Cllr Ashton Derry proposed the request, Cllr I Willox seconded, and it was resolved.
FC207/23 6. Review and approve a co-option application
Cllr I Willox proposed, Cllr Hewes seconded, and it was resolved to co-opt Shiela Hughes onto the council.
To review and approve council documents
FC208/23 7. Burial Ground Regulations (bi-annual review)
Cllr Roberts proposed the burial ground regulations. Cllr I Willox seconded them, and it was resolved.
FC209/23 8. Exhumation policy (bi-annual review)
Cllr Ashton Derry proposed the exhumation policy. Cllr J Willox seconded them, and it was resolved.
FC210/23 9. Memorial Testing Policy (bi-annual review)
Cllr Hewes proposed the memorial testing policy. Cllr I Willox seconded them, and it was resolved.
Finance and Risk
FC211/23 10. Note progress to date on the draft 2024-25 budget and make suggestions to finance committee
The report was noted, feedback given, and any further comments invited to be shared with finance committee to feed into the process.
FC212/23 11. Apply for LCC grant funding for carbon reduction works at the community centre
Cllr I Willox proposed to apply for the carbon reduction grant. This was seconded by Cllr Meanwell and resolved.
FC213/23 12. Approve use of capital expenditure for the grounds workshop lean-to
Cllr Meanwell proposed the use of capital expenditure for the grounds workshop lean-to. This was seconded by Cllr J Willox and resolved.
FC214/23 13. Note recommendations in internal auditor reports (year to date) and actions (Financial Regulation 1vii)
Noted.
FC215/23 14. Review the recreation ground project list and agree actions in the list including:
a. To agree two councillors to be trustees from the council on the charity as per indenture
None proposed. Bring back quarterly.
b. Consider gifting the football goals on the recreation ground to Saxilby Football Club
It was proposed by Cllr Ashton Derry to offer to gift the goals after the annual inspection due in December. This was seconded by Cllr Hewes and resolved.
FC216/23 15. Receive the new burial ground report (inc. exec summary) and agree next steps
Cllr Hillman proposed to receive the burial report, with officers to lead on the report’s recommendation to further investigate the drains and septic tanks. This was seconded by Cllr Ashton Derry and resolved.
FC217/23 16. Agree to promote Keep Britain Tidy’s #buynothingnewmonth
It was suggested to share with the NDP Working Group as a possible project – pop up repair shop inc. for clothes. Cllr Meanwell proposed, Cllr J Willox seconded and it was resolved to promote.
FC218/23 17. To note the district and county councillor update report
- A multi-agency meeting with organisations including Anglian Water, Highways, CRT, Environment Agency, is planned to be held at Lincolnshire County Council regarding flooding and the condition of West Bank, but the situation is not improving.
- Concerns expressed from Cllr Brockway regarding delayed/no response from WLDC for urgent issues raised
- Judicial review released regarding Scampton
- Internal and external audits at district level being delayed
- Negotiating for eight years on a devolution deal for areas of Lincolnshire – economies of scale and brings significant benefits into Greater Lincolnshire. Part of the deal is an elected mayor. Councillors and residents are encouraged to read the consultation document
- Cllr Brockway thanked a resident at the meeting for their help at the Christmas Lights Switch On.
FC219/23 18. Approve 1 November 2023 notes as minutes and for the chair to sign
Cllr J Willox proposed the notes as minutes. This was seconded by Cllr Hadjoudj and resolved.
Five members of the public and Cllr Jackie Brockway left the meeting.
19.46pm Closed session
FC220/23 19. Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Ashton Derry proposed to go into closed session. This was seconded by Cllr J Willox and resolved.
Cllr Ashton Derry left the meeting.
FC221/23 20. To note updated pay scales for contractual officers following national agreement for 2023/24
Noted.
Cllr J Willox left the room to invite Cllr Ashton Derry back in.
FC222/23 21. Note update on insurance matters
Update noted.
FC223/23 22. Approve the Fields in Trust Deed of Dedication termination
Deferred.
FC224/23 23. Approve the 2024/25 Service Level Agreement for litter picking and bin emptying on behalf of WLDC.
Cllr Ashton Derry proposed the SLA, Cllr Roberts seconded the agreement, and it was resolved.
The meeting closed at 20.01pm
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.