Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
Wednesday 4 December 2024 19:00pm
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Ashton Derry, Barratt, Bowden, Bridge, Hillman, Hughes, Saunders, Waller, and J Willox.
Members Absent:
Cllrs Crump, Hadjoudj, Shepherd, Spurr, and I Willox.
In Attendance:
Lydia Hopton, Clerk
There were 7 members of the public in attendance.
Meeting
FC24/244 1. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
Apologies were received from Cllrs Crump, Hadjoudu, Shepherd, and I Willox.
Having been proposed (Cllr Saunders) and seconded (Cllr Hughes), it was RESOLVED to:
Accept the reasons for absence from Cllrs I Willox, Shepherd, and Hadjoudu.
Foster public participation and engagement objective:
FC24/245 2. 15 Minute public participation session with respect of business on the agenda only
1. A member of the public thanked the council, pubs, and charity trustees, for the support with the Christmas Lights Switch On-Event. They noted they were hoping to hear the results of the public consultation this evening.
2. A member of the public shared their views on item four (consultation on enabling remote attendance and proxy voting at local authority meetings) that members of the public should also be able to attend remotely, if permitted. With regards to a proxy vote their view was that it seems an open invitation to pre-determination.
FC24/246 3. Receive a district and county councillor update (verbal)
Cllr Brockway (WLDC and LCC) and Cllr Lee (WLDC) were not present and had given their apologies.
FC24/247 4. Agree a consultation response to the government consultation on enabling remote attendance and proxy voting at local authority meetings
Cllr Waller proposed an amendment [shown in brackets] to the proposal to:
Agree [Cllrs respond individually] consultation response to the government consultation on enabling remote attendance and proxy voting at local authority meetings [if they so wish]. This was seconded by Cllr J Willox.
The substantive motion was RESOLVED:
Agree cllrs respond individually to the government consultation on enabling remote attendance and proxy voting at local authority meetings, if they so wish.
Procedural:
FC24/248 5. To consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
None received.
FC24/249 6. Receive declarations of interest in accordance with the Localism Act 2011
None given.
FC24/250 7. Approve 06 November 2024 Full Council meeting notes as minutes and the chair to sign:
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden), it was RESOLVED with four abstentions to:
Approve the 06 November 2024 Full Council meeting notes as minutes with one amendment to delete ‘(chair)’ from FC24/238 14.c3.
FC24/251 8. Note the action log
The action log was noted, with one update that the High St bus shelter had now been installed - Ref FC24/212 13.
FC24/252 9. Agree 2025 meeting dates and ratify pattern for future years
a. Having been proposed (Cllr Waller) and seconded (Cllr J Willox), it was RESOLVED to:
Agree the 2025 meeting dates with one amendment to move the 15 January Planning and Development and Finance and Risk Committee meeting to 22 January.
b. Having been proposed (Cllr Hughes) and seconded (Cllr Saunders), it was RESOLVED to:
Agree the pattern going forwards for a) full council on the first Wednesday of the month and b) Planning and
Development Committee, and Finance and Risk Committee on the third Wednesday each month.
FC24/253 10. Review and approval of the councillor-officer protocol
Having been proposed (Cllr Bridge) and seconded (Cllr Waller), it was RESOLVED to:
Approve the councillor-officer protocol.
Maintain and improve community facilities and amenities objective:
FC24/254 11. Review the recreation ground project list and agree actions including:
The list was reviewed.
a. Agree councillors to attend the community centre formal lease negotiation meetings
Having been proposed (Cllr Saunders) and seconded (Cllr Waller), it was RESOLVED:
For the following cllrs to attend the community centre formal lease negotiation meetings.
Cllrs Bowden, Hillman, Hughes, Saunders, Shepherd, and Waller.
FC24/255 12. Feedback on compliance with license conditions (verbal update – month 1 of 6)
Feedback was given, with a de-brief meeting being held on Friday following the Christmas Lights community event.
FC24/256 13. Agree a meeting for interested councillors to discuss 2025 events and bring back proposals to council
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden), it was RESOLVED with all in favour:
To hold a meeting for interested councillors to discuss 2025 events and bring back proposals to council.
FC24/257 14. Closed session: Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Hughes) and seconded (Cllr Barratt), it was RESOLVED:
To enter into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
19:43 All members of the public left.
19:45 The meeting was closed.
19:46 The meeting was opened.
FC24/258 15. To consider H&S and HR provider quotes and agree provider
Having been proposed (Cllr Hughes) and seconded (Cllr Bowden), it was RESOLVED:
For Bright to provide HR and health and safety services to the council for an initial 12 month contract and continue if working well.
FC24/259 16. To agree recommendations made in the outcome of formal complaint(s)
The recommendations made in the internal report were resolved:
1. Having been proposed (Cllr Ashton Derry) and seconded (Cllr Hughes), it was RESOLVED to:
Review the voting process for clarity, including making sure each councillor is familiar with the process and provide further guidance to ensure the smooth transaction of business at meetings.
2. Having been proposed (Cllr Bridge) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Work together in meetings to address any confusion at the time.
3. Having been proposed (Cllr Ashton Derry) and seconded (Cllr Bridge), it was RESOLVED to:
Accept the Civility and Respect Project Continuum and note everyone’s responsibility within the council to work together to enable good conduct and to ensure the council functions effectively (see appendix 1).
FC24/260 17. To receive the community centre structural and roofing survey and agree for its release.
Cllr Waller proposed an amendment [shown in brackets] to the proposal: To note the paper and structural report and agree for them to be released to the [charity trustees first, prior to issuing prior to the public], with the background papers for the Extra-Ordinary Full Council meeting where a decision on the lease will be made. This was seconded by Cllr J Willox.
The substantive motion was RESOLVED:
To note the paper and structural report and agree for them to be released to the charity trustees first, prior to issuing prior to the public, with the background papers for the Extra-Ordinary Full Council meeting where a decision on the lease will be made.
FC24/261 18. To receive the public consultation report and agree the date of release.
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden), it was RESOLVED:
For council to receive the St Andrews Community Centre Public Consultation Report and agree for its release, within the background papers for the Extra-Ordinary Full Council meeting where a decision on the lease will be made.
The meeting closed at 21:32.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.