Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
7.00pm Wednesday 7 February 2024
Function Room, St Andrews Community Centre, Saxilby
Members Present:
Cllrs Barratt, Hewes, Hillman (chair), Hughes, Roberts, Spurr, J Willox and, I Willox
Members Absent:
Cllrs Ashton Derry, Crump, Hadjoudj, and Waller
In Attendance:
Lydia Hopton, Clerk
There were three members of the public in attendance and Cllr Lee (WLDC councillor).
Meeting
FC24/021 1. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting.
Apologies were received from Cllrs Ashton Derry, Crump, Hadjoudj, and Waller.
Having been proposed (Cllr Hillman) and seconded (Cllr Spurr), it was RESOLVED that:
The reasons for absence were accepted.
FC24/022 2. Receive declarations of interest in accordance with the Localism Act 2011
The following councillors made declarations of interest:
Cllr J Willox pecuniary interest in agenda item no. 7 – Ref FC24/027
Cllr J Willox other registerable interest in agenda item no. 6 – Ref FC24/026
Cllr I Willox pecuniary interest in agenda item no. 7 – Ref FC24/027
Cllr Hewes other registerable interest in agenda items no. 7 Ref - FC24/027; No. 6 - Ref FC24/026; and no. 5 - Ref FC24/025.
FC24/023 3. Note the action log
Noted.
FC24/024 4. 15 Minute Public Participation Session
To note a question, representation, or statement from member(s) of the public
The chair of the bowls club spoke to agenda item no. 6 – Ref FC024/026 regarding the invoice they had received for the use of the changing rooms facility for 2023/24 and requested a reduction of the invoice to £80 stating the bowls club use toilets only within the changing facility.
Finance and Risk
FC24/25 5. Review the recreation ground project list and agree actions in the list including: a. Apportioning
The recreation ground project list was reviewed, and the action of regular comms was flagged e.g. in the monthly update in the Foss Focus.
The apportioning was deferred.
FC24/026 6. Consider a request to reduce the 2023/24 changing room hire charge
Having been proposed (Cllr Roberts) and seconded (Cllr Spurr), with one abstention it was RESOLVED:
That full council notes the report reduces the charge from £240 to £180 as a goodwill gesture for 2023/24, payable within 14 days, with the signed hire agreement.
Those who declared an other registerable interest did not vote.
19.19 Cllr I Willox and Cllr J Willox left the meeting room.
FC24/027 7. Agree a planning consultee response to major planning application Ref 147672 following the public meeting held on 30 January (due to consultee deadline, 9 February, being prior to next planning committee)
Having been proposed (Cllr Hillman) and seconded (Cllr Roberts), it was RESOLVED to:
Approve the draft consultee response with one amendment to delete ‘further’ in the 4th paragraph
19.20 Cllr Spurr left the room to ask Cllr I Willox and Cllr J Willox to return to the meeting
19.21 Cllr I Willox, Cllr J Willow, and Cllr Spurr returned to the meeting
To review and approve the following council policies and procedures:
FC24/028 8. Data breach policy
Having been proposed (Cllr J Willox) and seconded (Cllr Roberts), it was RESOLVED to:
Approve the data breach policy.
FC24/029 9. Complaints policy
Deferred.
FC24/030 10. Volunteer policy
Having been proposed (Cllr Hewes) and seconded (Cllr Hughes), it was RESOLVED to:
Approve the volunteer policy with three amendments:
1. Under 2k replace ‘16’ with ‘18’
2. Under 2b change ‘role’ to ‘task’
3. Under 2b change to ‘the exact nature of the training will depend on the task and will’ from ‘It is not possible to detail what constitutes ‘adequacy’ as requirements will’
FC24/031 11. Model publication scheme
Having been proposed (Cllr Hillman) and seconded (Cllr Hughes), it was RESOLVED to:
Approve the model publication scheme.
FC24/032 12. Information available under the model publication scheme
Having been proposed (Cllr Hillman) and seconded (Cllr Hughes), it was RESOLVED to:
Approve the information available under the model publication scheme document.
FC24/033 13. Handling freedom of information requests
Having been proposed (Cllr J Willox) and seconded (Cllr Hewes), it was RESOLVED to:
Approve the handling freedom of information requests document.
FC24/034 14. Re-name the planning and finance committees
Having been proposed (Cllr Hewes) and seconded (Cllr J Willox), it was RESOLVED, with two abstaining to: Take the proposal regarding re-naming to the planning and finance committees for more detailed consideration.
FC24/035 15. Approve 10 January 2024 notes as minutes and the chair to sign
Having been proposed (Cllr Barratt) and seconded (Cllr Spurr), it was RESOLVED:
To approve the 10 January 2024 notes as minutes, with an amendment to delete the second paragraph under FC24/008 8a.
FC24/036 16. To receive a district and county councillor update (verbal)
Update from Cllr Lee (WLDC)
• There will be some larger black bin options available from 1 April, to be piloted for 12 months. There will be a charge for this increased service provision.
• Dog waste bins are to have a unique ID mark and QR code added to make it easier to report any issues.
• Cllr Lee congratulated the council on the new bus stop at Saxilby Waterfront
• Cllr Lee congratulated the clerk on their persistence to progress the cycle path connection from Lincoln.
19.52 Three members of the public and Cllr Lee left the meeting.
Closed Session
FC24/037 17. Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Spurr) and seconded (Cllr Barratt), it was RESOLVED:
To enter into a closed session.
FC24/038 18. Approve a personnel committee recommendation regarding staff matters
Recommendation not received from personnel committee.
FC24/039 19. Review the current Kubota finance contract and agree to a new mower and contract
Deferred.
The meeting closed at 19.54pm
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.