Agenda
Wednesday 04 February 2026
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP.
18:30-19:00 COUNCILLOR MEET AND GREET
19:00 PARISH COUNCIL MEETING AGENDA
1. Note apologies for absence, these having been submitted to the clerk
Foster public participation and engagement objective
2. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://bit.ly/49oTxIR
Council Administration
3. a. Receive declarations of interest in accordance with the Localism Act 2011 and
b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
Please note that, in accordance with the Members' Code of Conduct, when declaring interests’ members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI), other registerable interest, or a non-registerable interest.
4. Receive the district and county councillors verbal update
5. Receive the chair’s verbal update
6. Approve Full Council meeting notes as minutes and the chair to sign for 07 January 2026
7. Note the meeting action log
8. Ratify a further response to the NDP Independent Examinator’s Clarification Note to include the responses to policy queries
9. Review and approve Terms of Reference (following cessation of Emergency Planning Committee)
10. Review and approve records management policy
11. Review and approve CCTV policy
12. Safeguarding policy
Council Objective: Maintain and improve community facilities and amenities objective
13. Receive and note the recreation ground project list
14. Agree two councillors to be Saxilby Public Recreation Ground Charity trustees in-line with their indenture
15. Agree maintenance agreement for small park with swings at Saxilby Public Recreation Ground
16. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
17. Receive the results of the cllr wellbeing survey and agree any actions
18. Agree HR and H&S provider renewal including addition of councillors to access the Assistance Programme
Lydia Hopton, Parish Clerk, 30 January 2026.