Minutes
Saxilby with Ingleby Parish Council
Minutes of the Full Council Meeting
Held on Wednesday 04 February 2026 at 19:00
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
18:00-19:00 Councillor Meet and Greet
Meeting
Cllrs Present:
Barratt, E.Bowden, S.Bowden, Bridge, Saunders (chair), Shepherd, Waller, Wheatley, I.Willox, J.Willox
Cllrs Absent:
Cllrs Crump and Truscott
In attendance:
Lydia Hopton, Parish Clerk
District Councillor(s): Cllr Brockway, Cllr Lee
County Councillor(s): Cllr Brockway
Members of the public: One.
FC26/026 (1) Apologies for Absence
Apologies were received from Cllr(s) Crump and Truscott.
FC26/027 (2) Public Participation (15 minutes)
The following representations were received in respect of items on the agenda only:
A resident requested more dog bins in the parish.
Council Administration
FC26/028 (3) Declarations of Interest and Dispensations
a) Declarations of Interest
Receive declarations of interest in accordance with the Localism Act 2011
Cllr Waller and Cllr Saunders declared an interest on FC26/040 (15) Maintenance Agreement: Small Park with Swings
b) Dispensations
Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
No requests for dispensations were received.
FC26/029 (4) District and County Councillor Updates
Receive the district and county councillors’ verbal update
The council received a verbal update from district and county councillor Brockway:
• Food waste bins are being introduced by government and starting in West Lindsey soon. It is unclear if money has been included in the government settlement to cover this.
• West Lindsey District Council is setting the 2026/27 budget. It’s a balanced budget and are able to do this as a lower council pension contribution is needed.
• The Hardwick road closure (due to culvert being broken) has been changed to a hard closure with concrete barriers due to road users moving the original closure. The road is still closed as the owner of the culvert is unclear. Its closure is impacting on residents with the long diversion in place.
• Scampton is going to be put on open market as one unit. Its development is projected to provide a £2.1bn uplift in the economy. WLDC has an extensive business case with Scampton Holdings to bid. This is to go to council on 2 March, with a November deadline for bids.
• The Local Government Reorganisation consultation is going live soon regarding Greater Lincolnshire re-organisation.
• WLDC has healthy reserves - of that £8M has gone into projects.
• Cllr Brockway has been visiting the holdings that WLDC has and there is a need to look at what is retained, invested in, or sold.
FC26/030 (5) Chair’s Update
Receive the chair’s verbal update
The chair provided a verbal update, which was received and noted, including:
• Concentrating on Waterfront Project final elements of the heritage lighting and information boards, and upcoming MUGA, with Westcroft in background until these projects are completed, with the timeline of this project needing to be reviewed.
• The long-term lease for Community Centre has been signed between the council and Saxilby Public Recreation Ground Charity
• Potholes in the village are being reported on FixMyStreet to Highways. Cllrs and members of the public are encouraged to report any.
• The part sunken boat on canal is being dealt with by CRT. Regular updates are being sought and shared.
FC26/031 (6) Approval of Minutes (07 January 2026)
Approve Full Council meeting notes as minutes and the chair to sign for 07 January 2026
Having been proposed (Cllr Waller) and seconded (Cllr E.Bowden), it was RESOLVED to approve the:
Notes of the Full Council meeting held on 07 January 2026 as minutes and for the Chair to sign, with one amendment to move “20:26 the clerk left the meeting” prior to item FC26/023.
FC26/032 (7) Action Log
The action log was noted.
FC26/033 (8) Neighbourhood Development Plan: Examiner Clarification
Ratify a further response to the NDP Independent Examiner’s Clarification Note to include the responses to policy queries
Having been proposed (Cllr Bridge) and seconded (Cllr Waller), it was RESOLVED to approve the:
Further response to the Independent Examiner’s Clarification Note and submit as presented.
FC26/034 (9) Terms of Reference
Review and approve Terms of Reference (following cessation of Emergency Planning Committee)
Having been proposed (Cllr Waller) and seconded (Cllr S.Bowden), it was RESOLVED to approve the:
Revised Terms of Reference following the cessation of the Emergency Planning Committee with the addition of “SWWG to cease on 31 March 2026 and any outstanding actions to revert to P&D committee after this point” to page 9 Ref 6.8.
FC26/035 (10) Records Management Policy
Review and approve the Records Management Policy
Having been proposed (Cllr Bridge) and seconded (Cllr Waller), it was RESOLVED to approve the:
Records Management Policy, with an amendment to 3.1 “a disposal log may” to “a disposal log will”.
FC26/036 (11) CCTV Policy
Review and approve the CCTV policy
Having been proposed (Cllr Saunders) and seconded (Cllr S.Bowden), it was RESOLVED to approve the:
CCTV Policy, with the addition of adding of specified roles as authorised persons in the policy.
FC26/037 (12) Safeguarding Policy
Review and approve the Safeguarding Policy
Having been proposed (Cllr Waller) and seconded (Cllr Bridge), it was RESOLVED to extend the approval of the existing Safeguarding Policy, whilst the review continues.
Council Objective: Maintain and Improve Community Facilities and Amenities
FC26/038 (13) Recreation Ground Project List
The recreation ground project list was received and noted.
FC26/039 (14) Saxilby Public Recreation Ground Charity Trustees
Agree two councillors to be Saxilby Public Recreation Ground Charity trustees in-line with their indenture
Cllr Walller nominated himself as a council nominated trustee.
Cllr Saunders nominated herself as a council nominated trustee
Having been proposed (Cllr Bridge) and seconded (Cllr Wheatley), it was RESOLVED to approve:
The nomination of Cllr Waller and Cllr Saunders as trustees of the Saxilby Public Recreation Ground Charity in-line with the charity indenture.
FC26/040 (15) Maintenance Agreement: Small Park with Swings
Agree maintenance agreement for small park with swings at Saxilby Public Recreation Ground
Having been proposed (Cllr Shepherd) and seconded (Cllr S.Bowden), it was RESOLVED to approve:
The maintenance agreement for the small park with swings at Saxilby Public Recreation Ground.
Cllr Waller and Cllr Saunders declared an interest and did not vote.
Closed Session
FC26/041 (16) Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr I.Willox) and seconded (Cllr Waller), it was RESOLVED to agree to:
Move into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 due to the confidential nature of the business to be transacted.
19:43 The meeting entered closed session.
FC26/042 (17) Councillor Wellbeing Survey
Receive the results of the cllr wellbeing survey and agree any actions
Having been proposed (Cllr Wheatley) and seconded (Cllr E.Bowden), it was RESOLVED to approve:
The action plan in the background paper
Cllr Saunders has mental health first aid training and offered one to one support to cllrs and staff
Mental health first aid training for further councillors suggested - Free Courses England offer training
FC26/043 (18) HR and H&S Provider Renewal
Agree HR and H&S provider renewal including addition of councillors to access the Assistance Programme
Having been proposed (Cllr Waller) and seconded (Cllr E.Bowden), it was RESOLVED to approve:
The renewal of the HR and Health & Safety provider and the addition of councillors to the Assistance Programme.
19:51 Meeting closed.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.