Minutes
Full Council Meeting Minutes
Wednesday 4 January 2023 at 7.00pm at St Andrews Community Centre, Saxilby.
Members Present:
Cllrs Cotton, Crump, Hewes, Hillman, Mann, Meanwell, and Waller
Apologies:
Cllrs Ashton Derry, Harper, Spurr, J.Willox, and I.Willox.
In Attendance:
Lydia Hopton, Clerk
There were two members of the public in attendance.
Public Questions
A member of the public wished everyone a Happy New Year and noted it was positive to see council and recreation ground trustees working together. They asked the council the way forward regarding the Pavilion Bar and requested it was considered for inclusion on the agenda for February. The chair explained the current position -which is publicly available in the project list under the background papers section of the meeting online. They thanked the clerk for her work bringing the council and trustees together to move things forwards in relation to the recreation ground.
A member of the public noted the time it takes to work through the actions in the recreation ground project and thanked the councillors and trustees who are working closely together. A note of thanks was given to the clerk.
A councillor spoke as a member of the public to thank resident Nigel, the council, Cllr Cotton and West Lindsey District Council for their installation of a defibrillator on Meadow Walk.
The steps of the rail foot bridge have been very slippy and the grit box is locked – Cllr Crump offered to raise it with East Midlands Railway, which was agreed. It was noted there are signs on the station about who to contact in relation to the facility if there is a problem.
Meeting
001/23 Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
Cllrs Ashton Derry, Harper, Spurr, J.Willox, and I.Willox gave their apologies. Council received and accepted their apologies.
002/23 Receive declarations of interest in accordance with the Localism Act 2011
None.
003/22 Approve the notes Full Council on 7 December, and the chair to sign them as the agreed minutes
Cllr Waller proposed the minutes. The minutes were resolved.
004/22 To note the meeting action log
Deferred.
Finance and risk
005/23 Review and agree the draft budget
It was noted funds may be required to pay for a community centre lease - the figure is currently unknown.
Cllr Hewes proposed the draft budget. This was resolved.
006/23 Agree the precept
Cllr Hewes proposed a precept of £246,120 [plus the £100 WLDC contribution]. This was resolved.
007/23 Approve expenditure above specified limits, as per Financial Regulations
Cllr Hillman proposed the expenditure above the specified limits, set out in the background paper. This was resolved.
008/23 Agree to open an additional bank account
Cllr Waller proposed to open an additional savings bank account and for finance committee to keep the council funds under review to ensure they are covered by the Financial Services Compensation Scheme. This was resolved.
009/23 Vire the Community Centre Business Interruption funds to an earmarked St Andrews Community Centre Improvement Fund
Cllr Cotton proposed to vire the Community Centre Business Interruption funds to an earmarked St Andrews Community Centre Improvement Fund. This was resolved.
Cllr Cotton proposed to agree in principle to explore a grant funding option which may be available for centre improvements, with St Andrews Community Centre Improvement Funds to be used for the blown pvc units and purchase loft insulation for the community centre
a. Carry out electrical works on the external lights to lower energy use
Cllr Crump proposed carry out electrical works on the external lights to lower energy usage. This was resolved.
010/23 Use community support scheme funds to support the warm welcome scheme
Cllr Cotton proposed to use community support funds to support the warm welcome scheme and look into the Co-op match funding. This was resolved.
011/23 To write off out of date bar stock (finance committee recommendation)
Cllr Mann proposed the out of date bar stock is written off on the finance system. This was resolved.
Recreation ground and community centre
012/23 Receive the latest project list and agree any actions required
- The latest project list was received.
- Add time spent on it from timesheets onto next month’s report
- Pencil in joint working group meeting.
013/23 Note the disposal of 14 damaged bar stools and end-of-life bottle fridge
Cllr Cotton proposed to note the disposal of 14 damaged bar stools and bottle fridge. This was resolved.
Community
014/23 To receive a Saxilby Waterfront update and agree actions
The update was received. Cllr Hillman proposed the following actions in the background paper which were resolved:
1. Approved the recommendation from SWWG to spend £184.99 from the budget to make improvements to the planters along Bridge Street including ten new pots (£127) for inside the planters, pot liner fabric (£31.99) and four 5kg bags of fine grit (£26).
2. Agreed to a press release regarding the lack of progress with the cycle path connection from Lincoln to Saxilby.
3. Approved adding the pollinator project (wildflower path along the top towpath) to the B-Lines insect pathway as part of a national project to ensure the survival of bees and pollination insects.
4. Approved a letter to Anglian Water requesting the repaint of the pipe bridge.
5. Approved a stakeholder meeting to confirm ownership and responsibility for the ramp and steps at the footbridge – CRT land ownership – so as owner to agree. If no agreement responsibility of land owner to agree.
015/23 To receive a MUGA update and agree actions
A MUGA update was received. The following proposals in the update were proposed by Cllr Cotton and resolved:
1. To upgrade the concrete tarmac basketball/MUGA pitch at the recreation ground due to no other sites coming forward elsewhere in the parish
2. For council to support a funding application to the Football Foundation towards the project
20.34pm the two members of the public left.
016/23 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Cotton proposed council went into closed session. This was resolved.
017/23 To agree to update to staff contracts, following staff consultation
Cllr Cotton proposed to agree to update three staff contracts, following staff consultation.
The meeting closed at 20.45pm
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.