Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
7.00pm Wednesday 10 January 2024
St Andrews Community Centre, Saxilby
Members Present:
Cllrs Ashton Derry, Barratt, Hewes, Hillman (chair), Hughes, Roberts, Spurr, J Willox and, I Willox
Members Absent:
Cllrs Crump, Hadjoudj, and Waller
In Attendance:
Lydia Hopton, Clerk
There were four members of the public in attendance.
Meeting
FC24/001 1. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting.
Apologies were received from Cllrs Crump, Hadjoudj, and Waller.
Having been proposed (Cllr Hillman) and seconded (Cllr Spurr), it was RESOLVED that:
The reasons for absence were accepted for Cllrs Hadjoudj and Waller.
FC24/002 2. Receive declarations of interest in accordance with the Localism Act 2011
The following councillors made declarations of interest:
Cllr J Willox agenda item 13 Ref 24/013 - pecuniary interest
Cllr I Willox agenda item 13 Ref 24/013 - pecuniary interest
Cllr Hewes agenda item 8 Ref 24/008 - Other Registerable Interest and item 20 Ref 24/020 - Other Registerable Interest
Cllr Ashton Derry agenda item 5 Ref 24/005 - pecuniary interest
FC24/003 3. Note the action log
Noted.
FC24/004 4. 15 Minute Public Participation Session
To note a question, representation, or statement from member(s) of the public
None.
FC24/005 5. To approve the 2024-25 budget, including the precept
Cllr J Willox declared a personal interest in the item.
Having been proposed (Cllr Roberts) and seconded (Cllr Spurr), it was RESOLVED, with three abstentions, that:
1. The draft budget was approved
2. The precept was approved
3. The council engage with the sports clubs and school regarding a change in service provision
FC24/006 6. Approve financial reserves policy following recommendation from finance committee
Having been proposed (Cllr Hillman) and seconded (Cllr Hewes), it was RESOLVED with three abstentions to: Approve the financial reserves policy following recommendation from finance committee.
FC24/007 7. Agree reimbursement to councillor for expenses
Having been proposed (Cllr Spurr) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Approve a £3.29 reimbursement for batteries for the Speed Watch Speed Indicator Device to Cllr Waller.
FC24/008 8. Review the recreation ground project list and agree actions in the list including:
a. The recreation ground project list was reviewed.
b.Review Salvation Army clothes bank
Having been proposed (Cllr Hillman) and seconded (Cllr Barratt), it was RESOLVED to:
Locate the Salvation Army clothes bin at the new burial ground car park, following liaison with interested parties and consideration of any costs.
c.Note payment into Saxilby Recreation Ground Charity Bank Account for the scout’s lease
Noted.
FC24/009 9. Agree to use capital expenditure for an undercounter kitchen fridge
Having been proposed (Cllr Spurr) and seconded (Cllr Ashton Derry), it was RESOLVED to:
Agree to use capital expenditure for the new undercounter kitchen fridge.
FC24/010 10. Accept the West Lindsey Large Retail Village Grant Offer
Having been proposed (Cllr Ashton Derry) and seconded (Cllr Hughes), it was RESOLVED to:
Accept the West Lindsey Large Retail Village Grant Offer’.
FC24/011 11. Note Cllr Meanwell’s resignation
Noted.
FC24/012 12. Agree committee membership for councillors
• Cllr Spurr noted she had resigned from planning committee.
• Having been proposed (Cllr Roberts) and seconded (Cllr I Willox), it was RESOLVED:
For Cllr Hughes to sit on the planning committee, personnel committee, and continue on the Neighbourhood Development Plan (NDP) Review Group and Saxilby Waterfront Working Group.
• Having been proposed (Cllr I Willox) and seconded (Cllr Roberts), it was RESOLVED:
For Cllr Barratt to sit on the planning committee.
FC24/013 13. Agree to hold a public meeting regarding major planning application Ref 147672
Cllr J Willox and I Willox left the meeting room.
Full Council noted the background report.
• Having been proposed (Cllr Spurr) and seconded (Cllr Roberts), it was RESOLVED:
For officers to arrange a public meeting soon as possible, with a preference for a weekend date and a village hall location.
• Having been proposed (Cllr Hillman) and seconded (Cllr Spurr), it was RESOLVED:
a. For planning committee and NDP Review WG to progress going forwards, based on the Terms of Reference
b. NDP review WG pick up development in NDP review and design code work
c. Planning committee to submit a consultee response informed by the public meeting
Cllr Roberts left the room to invite Cllr J and I Willox back to the meeting.
Cllr Roberts, Cllr I Willox, and Cllr J Willox returned to the meeting room.
FC24/014 14. To review and approve council documents - Data breach policy
Deferred.
FC24/015 15. To receive the district and county councillor update
Not present. No update.
FC24/016 16. Approve 6 December 2023 notes as minutes and the chair to sign
Having been proposed (Cllr Ashton Derry) and seconded (Cllr Roberts), it was RESOLVED:
To approve the 6 December 2023 notes as minutes and the chair signed.
All members of the public left the meeting.
Closed Session
FC24/017 17. Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Spurr Ashton Derry) and seconded (Cllr Ashton Derry), it was RESOLVED:
To enter into closed session.
FC24/018 18. Agree a quote for end of life IT router equipment
Having been proposed (Cllr Spurr) and seconded (Cllr Roberts), it was RESOLVED:
To purchase and install a new router, with funds from capital expenditure.
FC24/019 19. Consider a quote for the removal of asbestos in the community centre and remedial works
Deferred.
FC24/020 20. Approve the Fields in Trust Deed of Dedication Termination document
Having been proposed (Cllr Hughes) and seconded (Cllr Spurr), it was RESOLVED with two abstentions: To approve the Fields in Trust Deed of Dedication Termination document.
The meeting closed at 19.54pm
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.