Minutes
Saxilby with Ingleby Parish Council
Minutes of the Full Council Meeting
Held on Wednesday 07 January 2026 at 19:30
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
18:00-19:00 Councillor Meet and Greet
Meeting
Present:
Cllrs: E.Bowden, Bridge, Saunders, Shepherd, Truscott, Waller, Wheatley, and J.Willox
Lydia Hopton ,Parish Clerk
District Councillor(s): Cllr Brockway
County Councillor(s): Cllr Brockway
Members of the public: Two
FC26/001 1. Apologies for Absence
Apologies were received from: Cllrs Crump, Barratt, I.Willox, S.Bowden
Cllr Lee (West Lindsey District Council)
FC26/002 2. Public Participation Session (15 minutes)
Representations received in respect of agenda items only
• None.
Council Administration
FC26/003 3. Declarations of Interest and Dispensation Requests
(a) Declarations of Interest received in accordance with the Localism Act 2011:
The clerk declared an interest (Disclosable Pecuniary Interest) (good practice) in FC26/023 23.
(b) Dispensation requests:
• None received.
FC26/004 4. District and County Councillors’ Verbal Updates
District and County Councillor Brockway reported:
• Thefts from fire stations around the county, taking lifesaving equipment.
• Two people seriously injured in Saxilby, and a man has been arrested.
• Government proposal to reduce police forces from 43 to 12. Local force is having to remove community support officers and area to cover is huge.
• West Lindsey District Council working well with new ways of working as one group running the council.
• Some councils are asking government to set back elections and combined authority decisions remains unknown.
• Debate regarding the leisure centre in WLDC and whether to refurbish or build new.
• Emphasis of importance of putting money into rural communities in the district not just Gainsborough.
• New chief executive having a positive impact at WLDC.
• £17m and £40m extra coming in county council and council tax for county council still expected to increase by 5%.
• Consultation on Bridge Street parking by Highways and waiting for outcome – some residents saying they have not been consulted. Clerk advised signs were erected in the vicinity by highways as part of the consultation process.
FC26/005 5. Chair’s Verbal Update
The Chair provided an update - hoping everyone had restful Christmas break, thanks were given to the clerk for working over Christmas to progress council business and the recruitment for the replacement grounds and estates manager.
FC26/006 6. Approval of Full Council Minutes – 03 December 2025
Having been proposed (Cllr Waller) and seconded (Cllr Shepherd), it was RESOLVED to approve the (with one abstention) the:
Minutes of 03 December 2025 Full Council meeting with one correction Cllr Barratt to be recorded as absent only.
FC26/007 7. Meeting Action Log
The current action log was received and noted.
FC26/008 8. Delegation to Clerk to Sign FCC Grant Offer
Council considered delegating authority to the Clerk to sign the FCC grant offer following Council’s prior resolution of agreement, in line with grantee requirements.
Having been proposed (Cllr J.Willox) and seconded (Cllr Waller), it was RESOLVED to:
Delegate authority to the Clerk to sign the FCC grant offer.
FC26/009 9. Co-option Applications
No co-option applications received.
FC26/010 10. Personnel Committee Recommendations – Grounds and Estates Manager
Council considered the recommendations of the Personnel Committee.
Having been proposed (Cllr E.Bowden) and seconded (Cllr Truscott), it was RESOLVED to approve the:
Personnel Committee recommendations in respect of the Grounds and Estates Manager role for the salary banding of SCP 17-22.
19:55 Cllr J.Brockway left the meeting.
Finance and Risk
FC26/011 11. Approval of 2026/27 Budget
Council considered the draft budget for 2026/27.
Having been proposed (Cllr Bridge) and seconded (Cllr Shepherd), it was RESOLVED to approve the:
2026/27 budget as presented.
FC26/012 12. Agreement of 2026/27 Precept
Council considered the precept requirement for 2026/27.
Having been proposed (Cllr Shepherd) and seconded (Cllr Waller), it was RESOLVED to:
Set the 2026/27 precept at £308,250.
FC26/013 13. Financial Reserves Policy
Having been proposed (Cllr Truscott) and seconded (Cllr Bridge), it was RESOLVED to approve the:
Reviewed Financial Reserves Policy V1.1.
FC26/014 14. Cyber Insurance Policy 2026/27 (Retrospective)
Having been proposed (Cllr E.Bowden) and seconded (Cllr J.Willox), it was RESOLVED to approve the:
Cyber insurance policy for 2026/27.
FC26/015 15. Dissolution of Emergency Plan Committee
Having been proposed (Cllr Saunders) and seconded (Cllr E.Bowden), it was RESOLVED to approve the:
Dissolution of the Emergency Plan Committee and move its responsibilities under the Finance and Risk Committee.
Maintain and Improve Community Facilities and Amenities
FC26/016 16. Recreation Ground Project List
Council received and noted the recreation ground project list.
FC26/017 17. NDP Independent Examiner’s Clarification Note
Having been proposed (Cllr Saunders) and seconded (Cllr Waller), it was RESOLVED to approve the:
Response to the Independent Examiner’s Clarification Note.
Closed Session
FC26/018 18. Resolution to Exclude the Public
Having been proposed (Cllr Truscott) and seconded (Cllr Bridge), it was RESOLVED to:
Move into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
20:02 Two members of the public left.
FC26/019 19. LALC Internal Audit Service – Terms of Engagement
Having been proposed (Cllr Bridge) and seconded (Cllr Shepherd), it was RESOLVED to approve the:
LALC Internal Audit Service Requirements Terms of Engagement Document.
FC26/020 20. FCC Supplementary Information
Having been proposed (Cllr Waller) and seconded (Cllr J.Willox), it was RESOLVED to approve the:
FCC supplementary information, including all funding elements (CCTV and electronic access) and share regular updates with residents to keep residents informed of progress of the project i.e. if any impact on access around the area.
FC26/021 21. Installation of a Parcel Locker
Having been proposed (Cllr J.Willox) and seconded (Cllr Bowden), it was RESOLVED to:
Authorise the clerk to progress discussions with In-Post UK (and SPRGC) and arrange a site
survey for the New Burial Ground Car Park and St Andrew’s Community Centre, reporting back to council for final agreement and siting plan prior to installation if feasible.
FC26/022 22. Officer Job Description, Person Specification and Advert
Having been proposed (Cllr Bridge) and seconded (Cllr Saunders), it was RESOLVED to approve the:
Facilities Supervisor Officer job description, person specification and advert.
FC26/023 23. Officer Annual Contractual Increment
Having been proposed (Cllr Waller) and seconded (Cllr J.Willox), it was RESOLVED to approve the:
The officer’s annual contractual increment.
20:26 The clerk left the meeting.
20:28 The clerk returned to the meeting.
FC26/024 24. Lease of St Andrews Community Centre
Having been proposed (Cllr Shepherd) and seconded (Cllr Saunders), it was RESOLVED to approve the:
Lease between Saxilby with Ingleby Parish Council and the Saxilby Public Recreation Ground Charity and council to sign in-line with council regulations.
FC26/025 25. Phone Contract
Having been proposed (Cllr Bridge) and seconded (Cllr Shepherd), it was RESOLVED to approve the:
Lowest quote currently BT Cloud Voice and Broadband On-Line Sign-Up contract.
20:35 Meeting closed.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.