Full Council July 2026

Minutes

Saxilby with Ingleby Parish Council

Minutes of Full Council

Held on Wednesday 01 July 2026 at 19:00

Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP.

 

18:30 Councillor (Cllr) Meet and Greet

 

19:00 Meeting

 

Councillors Present

Cllrs Bridge, Shepherd, Truscott, Waller (chaired the meeting as vice-chair of the council), Wheatley, and I. Willox.

 

Councillors Absent

Cllrs Barratt, E.Bowden, S.Bowden, Crump, Saunders (chair), and J.Willox

 

In attendance:

Lydia Hopton, Parish Clerk
District Councillor(s): None
County Councillor(s): None
Members of the public: Two

 

FULL COUNCIL MINUTES

 

The Chair was absent; the meeting was chaired by the Vice-Chair.

 

FC26/049 1. Note apologies for absence, these having been submitted to the clerkApologies for absence were received from Cllrs Saunders, J.Willox, Crump, E.Bowden, and S.Bowden.

Apologies for absence were also received from district and county Cllr Brockway.

 

FC26/050 2. 15 Minute Public Participation Session with respect of business on the agenda only

A member of the public made a representation in respect of agenda item 21 noting if the council had any queries for Saxilby Public Recreation Ground they would be available to respond.

 

FC26/051 3a. Receive declarations of interest in accordance with the Localism Act 2011

No declarations of interest were made.

 

FC26/051 3b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting

No requests for dispensation had been received.

 

FC26/052 4. District and County Councillors' Updates

No district or county councillors were present.

 

FC26/053 5. Receive the chair’s verbal update

The chair of the council was not present; therefore no update was received.

 

 

FC26/054 6. Approve Full Council meeting notes as minutes and the chair to sign for 03 June 2026

Resolved:

To approve the minutes of the Full Council meeting held on 03 June 2026 as a true and accurate record and authorise the Chair to sign them.

Proposer:

Cllr Truscott

Seconder:

Cllr Shepherd

Power:

Local Government Act 1972, Schedule 12, Paragraph 41

 

 

FC26/055 7. Approve the Extra-Ordinary Full Council meeting notes as minutes and the chair to sign for 24 June 2026

Resolved:

To approve the minutes of the Extraordinary Full Council meeting held on 24 June 2026 as a true and accurate record and authorise the Chair to sign them, with one amendment to change the room from the ‘function room’ to the ‘meeting room’.

Proposer:

Cllr Bridge

Seconder:

Cllr Waller

Power:

Local Government Act 1972, Schedule 12, Paragraph 41

 

FC26/056 8. Note the Meeting Action Log

The meeting action log was received and noted.

 

FC26/057 9. Agree for the grounds roller purchase to be allocated to the capital expenditure budget

The Council considered the report regarding allocation of the grounds roller purchase to the capital expenditure budget.

Resolved:

To allocate the purchase of the grounds roller to the Council's capital expenditure budget.

Proposer:

Cllr I.Willox

Seconder:

Cllr Truscott

Power:

Local Government Act 1972 s.111; Open Spaces Act 1906 s.10; Public Health Act 1875 s.164.

 

Review and approve documents/agreements:

Regular review and approval of the:

 

FC26/058 10. Risk Register

The Council reviewed the updated Risk Register.

Resolved:

To approve the Risk Register.

Proposer:

Cllr Wheatley

Seconder:

Cllr Truscott

Power:

Local Government Act 1972 s101 and s111.

 

FC26/059 11. Dignity at Work (Bullying and Harassment) Policy

Item deferred. Add editable Word version with track changes to cllr folders for two weeks for cllrs to add their comments and bring back to September full council.

 

FC26/060 12. Subject Access Request Procedure

The Council reviewed the procedure.

Resolved:

To approve the Subject Access Request Procedure.

Proposer:

Cllr Wheatley.

Seconder:

Cllr Truscott.

Power:

Data Protection Act 2018 and UK GDPR.

 

 

 

FC26/061 13. Training and Development Policy

The Council reviewed the policy.

Resolved:

To approve the Training and Development Policy with the following amendments 3.4 New councillors are expected to complete appropriate external induction training, such as LALC’s ‘New Councillor’ training, within twelve months of election or co-option. In addition, the clerk and chair will provide a welcome induction, which will include practical training to ensure the member can successfully navigate and use the council's SharePoint platform.

  • 3.6 Newly elected or appointed councillors are provided with an induction pack when they join the council. This pack will contain a standardised induction checklist—including SharePoint, email, and data safety—which must be signed off by the clerk and the councillor upon completion.

Proposer:

Cllr Truscott

Seconder:

Cllr Wheatley.

Power:

Local Government Act 1972 s.111.

 

FC26/062 14. Vexatious Complaints Policy

The Council reviewed the policy.

Resolved:

To approve the Vexatious Complaints Policy, with an amendment to re-name to the Vexatious Complaints Policy to the Vexatious Complaints Policy and Procedure and minor spelling corrections.

Proposer:

Cllr Truscott

Seconder:

Cllr Wheatley

Power:

Local Government Act 1972 s.111.

 

FC26/063 15. Lone Worker Policy

The Council reviewed the policy.

Resolved:

To approve the Lone Worker Policy.

Proposer:

Cllr Bridge

Seconder:

Cllr I.Willox

Power:

Health and Safety at Work etc. Act 1974.

 

Council Objective: Respond to planning consultations in-line with the NDP

 

FC26/064 16. Community Infrastructure Levy (CIL) Allocation

The council considered the Planning and Development Committee recommendation to Full Council that CIL funds are allocated firstly to the full cost of a speed indicator device (SID) to be placed on Mill Lane/Sturton Road (approx. £3,200), and that the remaining CIL funds are allocated to the Westcroft Greenspace Project.

Resolved:
  1. 1. To allocate Community Infrastructure Levy funding firstly to the purchase and installation of a Speed Indicator Device on Mill Lane (approximately £3,200).
  2. 2. To allocate any remaining Community Infrastructure Levy funding to the Westcroft Greenspace Project.

Proposer:

Cllr Wheatley

Seconder:

Cllr Shepherd

Power:

Planning Act 2008; Community Infrastructure Levy Regulations 2010.

 

 

FC26/065 17. Planning Application WL/2026/00547 – Cottam Solar Project

Resolved:

No further comments.

Note: Application comments were previously submitted to the planning Inspectorate and responded to in The Applicants Responses to Relevant Representations Document.

Proposer:

Cllr Wheatley

Seconder:

Cllr Shepherd

Power:

Planning Act 2008; Community Infrastructure Levy Regulations 2010.

 

 

FC26/066 18. Planning Application WL/2025/00805 – Castle Farm, Cowdale Lane

The Council considered the amended plans.

Resolved:

That Council's consultee support the application with comments – see Appendix 1.

Proposer:

Cllr Bridge

Seconder:

Cllr Wheatley

Power:

Statutory consultee under the Town and Country Planning (Development Management Procedure) (England) Order 2015, Schedule 4.

 

 

Council Objective: Maintain and improve community facilities and amenities objective

 

FC26/067 19. Receive the Recreation Ground Project List

The Council received and noted the Recreation Ground Project List.

 

FC26/068 20. Receive the MUGA Business Plan and agree charging structure

Resolved:

1. To note the MUGA Business Plan.

2. To approve the proposed charging structure, reviewing if required, as follows:

a. £15 per hour - Saxilby with Ingleby Parish community organisations/clubs/residents

b. £20 per hour - Non-parish/organisations/clubs/residents/commercial coaching providers

c. £0 per hour - Free bookable community recreation access slots

Monday to Friday 15:00-17:00 (2 hours) and Saturday to Sunday 14:00-16:00 (2 hours).

Proposer:

Cllr Bridge

Seconder:

Cllr Wheatley

Power:

Local Government (Miscellaneous Provisions) Act 1976 s.19.

 

 

FC26/069 21. Approve In-Post Location Recommendation on St Andrews Community Centre leased area

Resolved:

To approve the installation of an In-Post locker in the recommended external location to the east side of the St Andrews Community Centre, changing room end.

Proposer:

Cllr Bridge

Seconder:

Cllr Truscott

Power:

Local Government Act 1972 s.111.

 

FC26/070 22. Agree to a trial of unstaffed room hire for low-risk regular hirers

Resolved:

To approve a six-month trial of unstaffed room hire for low-risk regular hirers.

Proposer:

Cllr Bridge

Seconder:

Cllr Truscott

Power:

Local Government Act 1972 s.133.

 

FC26/071 23. Consider installing height restriction barrier at New Burial Ground car park entrance

Resolved:

To monitor the situation and bring back to council to review if further issues arise.

Proposer:

Cllr Waller

Seconder:

Cllr Shepherd

Power:

Local Government Act 1972 s.111; Open Spaces Act 1906 s.10; Local Authorities' Cemeteries Order 1977.

 

FC26/072 24. CLOSED SESSION:

Resolved:

Council to resolve to go into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Proposer:

Cllr Bridge

Seconder:

Cllr Truscott

Power:

Public Bodies (Admission to Meetings) Act 1960 s1(2).

 

20:24 Two members of public left the meeting.

 

FC26/073 25. Agree In-Post Licence Agreement

Resolved:

To approve the In-Post Licence Agreement

Proposer:

Cllr Bridge

Seconder:

Cllr Shepherd

Power:

Public Bodies (Admission to Meetings) Act 1960 s1(2).

 

 

 

Appendix 1:

Saxilby with Ingleby NDP 2025 Planning Response Template

This template is based on the Saxilby with Ingleby Neighbourhood Development Plan Review 2025 as published through West Lindsey District Council (WLDC).

Planning Application Reference

WL/2025/00805

Application Address

Castle Farm, Cowdale Lane, Sturton By Stow,

 

NDP Policy Reference & Summary

Policy Detail Applicable to this Application

Reasons for Supporting the Application

Reasons for Objecting to the Application

Policy 1
Settlement boundary and sustainable growth

Rural exception location outside the main village growth footprint

Rural growth: focusing on the reuse and conversion of a redundant, existing agricultural asset.

 

 

Policy 2
Housing mix and meeting local needs

Conversion to a single residential market dwelling

Aligns with the community's housing target by introducing a 3-bedroom family housing model.

 

Policy 3
Design quality and local character

Agricultural barn conversion design requirements

Retains the original agricultural facade and limits external additions.

 

Policy 4
Residential amenity and layout

Private curtilage and spatial constraints

Curtilage and garden boundaries remain within the existing courtyard footprint.

 

Policy 5
Protection of community facilities

 

 

 

Policy 6
Local economy and employment

 

 

 

Policy 7
Local green spaces and recreation

 

 

 

Policy 8
Biodiversity and green infrastructure

Protected rural wildlife habitats

 

Need to demonstrate a clear, measurable biodiversity net gain. Guarantee of integrated bat boxes and barn owl bricks

Policy 9
Climate change and renewable energy

Environmental sustainability build criteria

 

The conversion must explicitly meet the NDP’s mandatory water efficiency target of no more than 110 litres per person per day.

Policy 10
Flood risk and drainage

Surface run-off from new residential usage

 

Requires clear evidence that new residential drainage does not overwhelm the localized rural ditch networks along Cowdale Lane.

Policy 11
Heritage assets and historic character

Sensitivity to traditional farmsteads.

Protects the historical setting of the Castle Farm complex by utilizing the original structural envelope.

N/A (Providing the original building envelope remains intact).

Policy 12
Landscape character and important views

Rural countryside setting on Cowdale Lane

The conversion utilizes an existing structural shell, preserving the open landscape character and avoiding the disruption of historic rural views.

Domestic paraphernalia within the new garden curtilage should be sensitively screened to minimize visual impact on the surrounding countryside.

Policy 13
Highways, traffic and parking

Vehicular access and traffic generation

The layout successfully provides adequate off-street parking quotas and an internal vehicle turning head, preventing unsafe reversing onto Cowdale Lane.

 

The amended layout includes dedicated off-street parking spaces and a clear on-site vehicle turning area, keeping vehicles off the narrow lane.

Requires verification. LCC Highways must confirm that the access onto Cowdale Lane provides safe visibility splays.

 

 

EV Note: The application fails to explicitly mention an EV charging point.

Policy 14
Walking, cycling and connectivity

 

 

 

Policy 15
Developer contributions and infrastructure

 

 

 

Policy 16
Design codes and materials

Governs exact materials for rural builds

Adapting a building within its existing envelope respects the historic farm courtyard character required by the local design codes.

Strict material matching conditions should be attached to ensure window frame finishes and brick detailing do not introduce a jarring suburban appearance

Policy 17
Sustainable development principles

Overarching build sustainability rules

Recycling an underutilized brownfield agricultural asset.

On-site parking space providing a dedicated location for home electric vehicle charging infrastructure.

Conditions Required:

- High-grade insulation, low-carbon heating and modern systems

- Energy-efficient fixtures

- Sustainable waste management: dedicated bin store, collection point access

- Installation of an electric vehicle power point

 
           
 

 

Overall Planning Comments / Recommendation

The revised proposal to convert the redundant agricultural barn at Castle Farm into a single 3-bedroom market dwelling is supported in principle, as it aligns directly with the core housing mix and heritage objectives of the Saxilby with Ingleby Neighbourhood Development Plan (NDP).

Specifically, the application satisfies Policy 2 by delivering a 3-bedroom family housing model, helping to balance local housing stock. The design approach respects Policy 3 and Policy 16 by retaining the historic agricultural facade and strictly limiting external additions, which successfully protects the open landscape character and rural views required under Policy 12. Furthermore, the provision of internal, off-street parking quotas and an on-site turning area fulfils the vehicle space requirements of Policy 13.

However, this support is strictly conditional upon the applicant resolving the following outstanding items to ensure complete compliance across all NDP policies:

1. Materials & Heritage (Policies 3 & 11): Full planning conditions must be attached ensuring all external alterations, structural repairs, or window/door frame details utilize authentic, matching reclaimed brick, natural stone, and traditional finishes to prevent a suburban appearance.

2. Biodiversity & Climate Change (Policies 8 & 9): The applicant must supply a definitive plan demonstrating a measurable biodiversity net gain (including integrated bat and barn owl boxes) and explicitly guarantee that the internal build framework meets the mandatory target of maximum 110 litres of water usage per person per day.

3. Drainage (Policy 10): Thorough structural details regarding foul and surface water management must be finalized to confirm that the domestic conversion will not overwhelm the localized rural ditch networks along Cowdale Lane.

4. Highways Verification (Policy 13): The final sign-off remains subject to Lincolnshire County Council Highways verifying that safe, fully compliant visibility splays are maintained at the junction of the site access and Cowdale Lane.

5. Sustainable Infrastructure & Development (Policy 13 & 17): While the structural reuse of the building is sustainable, the applicant must explicitly prove compliance with low-emission energy standards and outline sustainable waste management layouts on site. Furthermore, as the application documents do not explicitly mention electric vehicle charging infrastructure, a binding planning condition must be attached to ensure an active EV power point is installed and operational before the home is occupied to meet local sustainability standards.

 

Decision Recommendation

☐ Support

x Support with comments

☐ Object

☐ Neutral / No comments.