Minutes
Saxilby with Ingleby Parish Council
Planning and Development Committee Minutes
19:30 Wednesday 15 July 2026
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP
Members Present:
Cllrs Bridge, Waller (Chair), Wheatley shepherd
Members Absent:
Cllrs Saunders, J and I Willox and E Bowden Bridge left 7.40pm
In Attendance
Assistant Parish Clerk, Zarina Belk
Members of the Public
None
Meeting
Having been proposed (Shepherd) and seconded (Wheatley), it was RESOLVED to: elect Cllr Waller to chair the meeting. Due to time available and no members of the public present, the Chair decided to start the meeting with the closed session first.
P26/129 19. CLOSED SESSION: Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Bridge) and seconded (Wheatley), it was RESOLVED to:
Move into closed session.
P26/130 20. Agree a quote for electrical works associated with the Multi-Use Games Area
Having been proposed (Waller) and seconded (Wheatley), it was RESOLVED to:
Defer to have more detailed information as two quotes are very different.
19:40 Cllr Bridge left the meeting.
P26/110 1. Note apologies for absence
Apologies were noted from Cllrs Saunders, J and I Willox and E Bowden
P26/111 2. 15 Minute Public Participation Session with respect of business on the agenda only
Public Participation
A 15-minute public participation session was held with respect to items on the agenda only.
None present.
P26/113 3. Declarations of Interest and Dispensations
a. Dispensations: To consider any dispensation requests submitted to the Proper Officer before or at the start of the meeting.
No new ones received.
b. Declarations of Interest
None.
P26/114 4. Approve planning and development committee meeting notes as minutes for 17 June 2026
Having been proposed (Wheately) and seconded (Waller), it was RESOLVED to:
Approve the notes of the meeting held on 17 June 2026.
P26/115 5. Note the meeting action log and monthly Cllr meet and greet action log
The monthly action log was noted.
The monthly councillor meet and greet action log was noted.
Objective: Respond to planning consultations in-line with the NDP, to meet the needs of the community and addressing any transport impacts
Consider and agree consultee response to:
P26/116 6. WL/2026/00546 Planning application for proposed extensions & alterations to dwelling. 12 Manor Road, Saxilby, Lincoln, LN1 2HX.
Having been proposed (Shepherd) and seconded (Wheatley), it was RESOLVED to:
To submit the following comments:
Planning Application WL/2026/00546
Saxilby with Ingleby Parish Council has looked at this application.
The Council supports the idea of improving and extending existing homes. However, we have some concerns and would like more information before the application is decided.
Our concerns:
Garden space (Policy 1c)
The extension would make the house larger and remove the garage. We would like confirmation that enough private garden space will remain and that the plot is not becoming overdeveloped.
Off-road parking (Policy 1g)
As the garage is being removed, we would like assurance that there will still be enough off-road parking for the property.
Design and appearance - Design Code – Character Area 4
We would like more information about the proposed design and materials. The plans suggest a change from brick to render. We are concerned that this may not fit with the character of the area.
The Council asks that the proposal is checked against Character Area 4 in the Saxilby with Ingleby Design Code (page 54) to make sure it respects the appearance of nearby properties.
Building line and front garden
We ask the Local Planning Authority to consider the effect on the front garden, boundaries and the established building line, so that the extension remains in keeping with the street scene.
Biodiversity
Any impact on wildlife and biodiversity should be considered, and opportunities for biodiversity improvements should be included where possible.
Policy 13 – Climate Change and Energy Efficiency
The Council notes that the plans do not show any electric vehicle charging points.
In line with Policy 13, could the applicant consider including EV charging infrastructure and any other practical energy efficiency or sustainability measures as part of the development.
Summary
The Parish Council supports suitable improvements to existing homes but asks that the points above are fully considered before the application is determined.
P26/117 7. WL/2026/00595 Request for confirmation of compliance with requirement 4 (Community Liaison Group) of the West Burton Solar Project Order 2025 (SI 116/2025). West Burton Solar Project.
Having been proposed (Shepherd) and seconded (Wheately), it was RESOLVED to:
To submit the following comments:
P26/118 8. WL/2026/00604 Request for confirmation of compliance with requirement 4 (Community Liaison Group) of The Gate Burton Energy Park Order 2024 (SI 807/2024). Gate Burton Energy Park Project.
Having been proposed Shepherd) and seconded (Wheatley), it was RESOLVED to:
To submit the following comments:
No further comments.
Note: Application comments were previously submitted to the planning Inspectorate and responded to in The Applicants Responses to Relevant Representations Document.
P26/119 9. WL/2026/00484 Reconsultation on Planning application for single storey front and side extensions. 36 Torksey Avenue, Saxilby, Lincoln, LN1 2HY.
Having been proposed (Wheatley) and seconded (Shepherd), it was RESOLVED to:
To submit the following comments:
Planning Application WL/2026/00484 – Reconsultation
Saxilby with Ingleby Parish Council thanks the applicant for considering the points raised during the original consultation.
Having reviewed the amended plans, the Council is satisfied that its concerns have been addressed and is pleased to support the application.
P26/120 10. Provide a response to the Proposed Submission Version of the Lincolnshire Minerals and Waste Local Plan (Lincolnshire County Council)
Having been proposed (Waller) and seconded (Wheatley), it was RESOLVED to:
To submit the following comments:
Note council consultee responses (due to short deadline) to:
The Council:
Raises no objections to the Plan.
Has no comments regarding its legal compliance or soundness.
Requests that future minerals and waste developments continue to give careful consideration to:
Traffic impacts.
Highway safety.
Residential amenity.
Biodiversity.
Environmental impacts on local communities.
P26/121 11a. WL/2026/00547 Request for confirmation of compliance with requirement 4 (Community Liaison Group) of the Cottam Solar Project Order 2024 (SI 943/2024). Cottam Solar Project.
Noted.
P26/122 11b. WL/2025/00805 Castle Farm, Cowdale Lane, Sturton By Stow, Lincoln, LN1 2PL. Amended plans.
Noted.
P26/123 12. Agree delegated process to respond to amended planning applications
Having been proposed (Shepherd) and seconded (Wheatley), it was RESOLVED to:
To approve the Scheme of Delegation framework for the Clerk to respond to amended planning applications which fall between committee meetings
Incorporate the agreed Scheme of Delegation with the Terms of Reference document and re-name ‘Saxilby with Ingleby Parish Council Terms of Reference and Scheme of Delegation’
Cllr Waller declared a non-pecuniary interest in item 13.
P26/124 13. Request via Cllr Brockway a Traffic Regulation Order to enable 20mph zone around school Highfield Road to be enforceable
Having been proposed (Shepherd) and seconded (Wheatley), it was RESOLVED with one abstention to:
a) Contact Councillor Brockway to request Lincolnshire County Council investigate the introduction of a Traffic Regulation Order for the existing school safety zone on Highfield Road, making the existing ‘no stopping’ restrictions legally enforceable during school operating hours, together with any associated measures considered appropriate by the Highway Authority.
To note regular updates and agree actions in supporting papers:
P26/125 14. NDP Review including recommending to Full Council a virement from general reserves to balance the budget
Having been proposed (Shepherd) and seconded (Wheatley), it was RESOLVED to:
-
The council extends formal thanks to members of the NDP Steering Group, and the planner Luke Brown, as well as the Council’s Administration Team who have successfully progressed the plan through the statutory review process including the independent examination and a referendum
-
Note the update and that the NDP Steering Group is now formally concluded having successfully delivered its objective.
-
Note the WLDC grant expenditure and Admin team to submit the end of grant report
-
Recommend to Full Council to note the approval of the plan
-
Recommend to Full Council (Financial Regulation 4.11) that £170.78 is moved from General Reserves into the NDP EMR to zero the account following the completion of the project.
P26/126 15. NDP Project 3.1 Saxilby and District Multi-Use Games Area
Having been proposed (Shepherd) and seconded (Wheatley), it was RESOLVED to:
-
Note the report
-
Agree for the MUGA WG to set the official opening date, confirming with the Events WG there is no date clash
-
Agree for the MUGA WG, with the Events WG, and the admin team, to put in place arrangements to deliver the official opening
P26/127 16. NDP Project 3.3 & 3.4 Westcroft Green Space Working Group
WG is going to meet on the 24 July 2026
P26/128 17. Events Group
Deferred.
P26/129 18. Family Fun Day including provisional date for 2027
Having been proposed (Shepherd) and seconded (Waller), it was RESOLVED to:
a) note the update and include information showcasing the Council’s achievements, current projects and ongoing work on the Parish Council stand, with councillors supporting engagement with residents.
b) To agree Saturday 21 August 2027 as a provisional date for a potential 2027 Family Fun Day, subject to a future confirmation of the event being agreed.
Meeting closed: 21:21
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of proceedings until they are approved and signed at the next meeting.