Agenda
Full Council Meeting
7.00pm Wednesday 7 June 2023
St Andrews Community Centre, LN1 2LP
15 Minute Public Question Time
Three minutes per member of public or organisation. When members of the public may ask questions or make short statements to the council. Those items not on the agenda will not be debated but referred, if appropriate, to the next meeting.
Agenda
Council
1. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
2. Receive declarations of interest in accordance with the Localism Act 2011 (these can also be declared during the meeting if an item comes up where a councillor has an interest)
3. To approve the notes from 10 May 2023 as minutes and the chair to sign and date
4. To review the action log
5. To agree the 2023/24 vision, aims, and objectives and next steps for the four-year plan
6. To ratify a planning committee recommendation Ref P23/027 for an updated scheme for the Saxilby Waterfront Public Facilities Refurbishment to include sustainability measures including solar panels
To review and approve council documents (annual review)
7. Standing orders
8. Financial Regulations
9. Code of Conduct and guidance (WLDC version based on national model code)
10. Members Register of Interests (members to review and report any changes)
11. Dignity at work – Bullying and harassment policy – NALC version
12. Grant Awarding Policy
13. Risk Management Policy
Trustees
14. To agree a council trustee for Saxilby Village Hall charity
15. To agree council trustees for Saxilby’s Recreation Ground charity
Finance and Risk
16. To approve 2023/24 rates for facility hire and grounds maintenance
17. Review bank mandates and agree banking signatories for accounts
18. Agree actions for new custodian trustee bank account
a. Agree signatories
b. Agree a payment of £500 into the new account (required to open the account) and agree to liaise with the charity to agree the source of these funds
19. Agree to dispose of assets no longer in use or broken
20. To ratify finance committee recommendation F23/022 to move to a new financial system for 2024/25
21. To agree capital expenditure for 1) library seating and table and 2) community centre rectangular tables and storage trolley
Community
22. To consider correspondence regarding speeding on the A57 and agree actions
Closed Session
23. Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
24. To approve a quote for replacement windows at the St Andrews Community Centre (from the community centre ring-fenced fund)
25. Approve a quote for the new burial ground Groundwater Risk Assessment prior to land handover
Lydia Hopton, Parish Clerk
2 June 2023