Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
19:00 Wednesday 04 June 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Barratt, Bowden, Bridge, Hughes, Saunders, Shepherd, Waller, and I.Willox.
Members Absent:
Cllrs Ashton Derry, Crump, and J.Willox
In Attendance:
• Lydia Hopton, Clerk
• 7 members of the public
• Cllr Brockway (WLDC and LCC)
• Cllr Lee (WLDC) gave his apologies.
Meeting
FC25/094 01. To note apologies for absence, having been submitted to the clerk
Apologies were noted from Cllrs Ashton Derry, Crump, and J.Willox.
Foster public participation and engagement objective
FC25/095 02. 15 Minute Public Participation Session with respect to business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
None.
FC25/096 3. Receive a district and county councillor verbal update
Cllr Brockway (WLDC and LCC) provided an update regarding:
- Lincolnshire County Council
The administration of Lincolnshire County Council is now Reform.
The mayor is now based at Lincolnshire County Council head office.
Reported concerns that the flood and water committee has been scrapped and moved under the environment and economy.
Reported concerns by officers, as a reduction of 10% of staff has been muted.
- West Lindsey District Council
Cllr Brockway referred to a previous update where she spoke of concern being raised in relation to the leader and deputy leader being voted into the chair and vice-chair role of a number of committees. At the last council meeting Cllr Brockway proposed some different councillors chair and vice-chair committees which was approved. Cllr Brockway was also voted in as chair for standards committee.
FC25/097 4. Receive the chair’s update (verbal)
- Comments have been raised recently from members of the public regarding improving communication. A meet and greet session before full council is to be trialled. Other ways to speak to councillors include at the stand at the monthly coffee morning at the village hall and members of the public can contact also individual councillors.
- Residents have been calling for more investment at the north end of the village. The play area at Wescroft Green Space is on the agenda to start to move forward.
- The condition of the décor at the community centre has been raised - progress is being made with the toilets being refurbished.
- There has been a request for more activities for children and young people – the events team will pick this up to look at.
FC25/098 5. Note the resignation of Cllr Hillman
Noted.
FC25/099 06 a. Receive declarations of interest in accordance with the Localism Act 2011 and
b. consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
No declarations of interest were made. No dispensation requests were made.
Approve Full Council meeting notes as minutes and the chair to sign for:
FC25/100 07. 06 May 2025 – Extra-Ordinary Meeting
Having been proposed (Cllr Waller) and seconded (Cllr Bridge) it was RESOLVED to:
Approve the 06 May 2025 Extra-Ordinary Meeting notes as minutes.
FC25/101 08. 07 May 2025 – Annual Parish Council Meeting
Having been proposed (Cllr Waller) and seconded (Cllr Shepherd) it was RESOLVED to:
Approve the 07 May 2025 Annual Parish Council Meeting notes as minutes.
FC25/102 09. Note the meeting action log
Noted.
FC25/103 10. Review and approve the Annual Governance and Accountability Return (AGAR) including:
a. Section 1 - Annual Governance Statement and b. Section 2. Accounting Statements
Deferred.
FC25/104 11. Review and approve documents/agreements:
a. Sexual Harassment Risk Assessment (personnel committee recommendation)
Having been proposed (Cllr Bowden) and seconded (Cllr Shepherd) it was RESOLVED to:
Approve the Sexual Harassment Risk Assessment.
b. Parental bereavement leave policy (personnel committee recommendation)
Having been proposed (Cllr Bridge) and seconded (Cllr Hughes) it was RESOLVED to:
Approve the parental bereavement leave policy.
c. Initial bio-diversity policy (planning and development committee recommendation)
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to:
Approve the bio-diversity policy.
FC25/105 12. To arrange an internal meeting to initiate a review of the CCTV policy and bring recommendations to July meeting
This was agreed.
FC25/106 13. To review and agree fees and charges - Interment fees for additional ashes in a casket or burial plot
Having been proposed (Cllr Waller) and seconded (Cllr Bridge) it was RESOLVED to:
Adopt the proposed pricing structure for interment of additional ashes in caskets:
- £230.00 Two sets of ashes in one casket.
- £30.00 A token set of ashes added to a plot.
- £230.00 Interment of ashes into an occupied burial plot.
FC25/107 14. To ratify the return of underspent annual grant funding for the production of an NDP
Having been proposed (Cllr Hughes) and seconded (Cllr Barratt) it was RESOLVED to:
To ratify the return of underspent annual grant funding for the production of the NDP of £2,225.
Council Objective: Maintain and improve community facilities and amenities objective
FC25/108 15. To ratify an application to the LCC community wildlife fund and accept the grant offer for information boards on Saxilby Waterfront
Having been proposed (Cllr Waller) and seconded (Cllr Bowden) it was RESOLVED to:
To ratify an application to the LCC community wildlife fund and accept the grant offer for information boards on Saxilby Waterfront Subject to confirmation of it being ok to go ahead with one board.
FC25/109 16. Review the recreation ground project list and agree actions including:
Noted.
FC25/110 17. Add an internal water meter to the external field supply and re-charge Saxilby Public Recreation Ground Charity for its usage
Having been proposed (Cllr Waller) and seconded (Cllr Bowden) it was RESOLVED to:
Install an internal water meter to the external field supply and re-charge Saxilby Public Recreation Ground Charity, with its usage to be secured with access for the council and charity.
FC25/111 18. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Bowden) and seconded (Cllr Barratt) it was RESOLVED to enter into closed session.
19:35 7 MOP left and Cllr Brockway.
FC25/112 19. Review and approve the draft outdoor lease for charity review
Having been proposed (Cllr Waller) and seconded (Cllr Shepherd) it was RESOLVED to:
Review and approve the draft outdoor lease for charity to review.
FC25/113 20. Agree action regarding a payment
Having been proposed (Cllr Bowden) and seconded (Cllr Barratt) it was RESOLVED to:
Look at a possible reduction, make payment, and confirm the warranty.
FC25/114 21. Approve proposals relating to staffing matters:
Contractual
a. Having been proposed (Cllr Bowden) and seconded (Cllr Barratt) it was RESOLVED to:
Award contractual increments to staff members, backdated to April.
b. Having been proposed (Cllr Hughes) and seconded (Cllr Barratt), with one abstaining, it was RESOLVED to:
Award a contractual increment to a staff member, backdated to April.
Change of terms
c. Having been proposed (Cllr Hughes) and seconded (Cllr I.Willox) it was RESOLVED to:
Agree the change of terms of a staff members contract.
d. A proposal was deferred back to personnel committee.
FC25/115 22. To review and confirm a consultant to carry out community consultation for Westcroft Green Space
Having been proposed (Cllr Saunders) and seconded (Cllr Waller) it was RESOLVED to:
Approve the appointment of Helen Sutton Consulting to carry out the community consultation for Westcroft Green Space.
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED:
For the Westcroft Green Renewal Task and Finish Group to develop a timeline, risk assessment, and the consultation proposal for planning and development committee agreement.
FC25/116 23. To agree capital expenditure items:
a. Replacement laptops for members of staff (operational)
Having been proposed (Cllr Bridge) and seconded (Cllr Saunders) it was RESOLVED to:
Agree replacement laptops for three members of staff
b. Pallet forks for grounds vehicle (health and safety)
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to:
Approve the purchase of 1,000kg adjustable solid tine pallet forks
c. Desk dividers for office (data protection)
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED, with two abstentions, to amend the recommendation to purchase dividers, implementing an office locked door policy and encourage visitors to use the meeting room.
The meeting closed at 20:25.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.