Minutes
Saxilby with Ingleby Parish Council
Minutes of the Full Council Meeting
Held on Wednesday 04 March 2026 at 19:00
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
18:30-19:00 Councillor Meet and Greet
Meeting
Cllrs Present:
Cllrs Barratt, Saunders (chair), Shepherd, Truscott, Waller, Wheatley, I.Willox and J.Willox
Cllrs Absent:
Cllrs Bridge, Crump, E.Bowden, and S.Bowden
District and County Councillor Brockway gave apologies.
In attendance:
Lydia Hopton, Parish Clerk
Members of the public: Five.
FULL COUNCIL MINUTES
FC26/044 (01) Note apologies for absence, these having been submitted to the clerk
Apologies for absence were received from Cllr Bridge, Crump, E.Bowden, and S.Bowden.
FC26/045 (02) 15 Minute Public Participation Session with respect of business on the agenda only
• A Member of the public thanked the council for the new dog poo bins and suggested one be sited on Saxilby Waterfront top tow path, A57 end at the bottom of the foot path steps.
• A member of the public spoke regarding the Post It Locker item and in support of the locker being sited by the MUGA.
• Cllr Waller spoke regarding the MUGA item to formally to recognise the hard work of the clerk and thank them.
FC26/046 (03) a. Receive declarations of interest in accordance with the Localism Act 2011 and b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
a. Cllr Barratt disclosed a non-registerable interest in agenda item 10c
Cllr J Willox disclosed an other registerable interest in agenda item 10b, 11, and 12
Cllr I Willox declared a non-registerable interest in agenda item 10b
The clerk declared an other registerable interest in agenda item 10b
b. Two written requests for dispensation had been received:
Cllr Saunders and Waller submitted dispensation requests
Cllr Saunders and Waller left the room.
Cllr Saunders request for was matters relating to Saxilby Public Recreation Ground Charity, currently a councillor trustee for the charity. Dispensation to speak and vote on related matters
Cllr Wallers request for was matters relating to Saxilby Public Recreation Ground Charity, currently a councillor trustee for the charity. Dispensation to speak and vote on related matters
Having been proposed (Cllr Wheatley) and seconded (Cllr Truscott) it was RESOLVED for:
Cllr Shepherd to chair for the item.
Cllr Shepherd advised the items would be taken en-bloc.
Having been proposed (Cllr Shepherd) and seconded (Cllr Wheatley) it was RESOLVED to grant dispensations for Cllr Saunders and Waller to speak and vote on matters related to Saxilby Public Recreation Ground Charity until end of their current term in 2027.
19:13 Cllr Saunders and Waller returned.
Cllr Saunders continued to chair the meeting.
FC26/047 (04) Receive the district and county councillors verbal update
No update was provided due to the district and county councillors not being present.
FC26/048 (05) Receive the chair’s verbal update
The chair provided a verbal update on council activities
• She recently met the new grounds and estates manager and welcomed him to the council
• The recent flooding of Sykes Lane which is an on-going occurrence when heavy rain occurs was noted.
• Three new bins have been installed around the parish.
• The failed trees on the new burial ground have been removed ready for new ones to be planted.
The chair permitted Cllr Waller to speak:
• He noted Saxilby Public Recreation Ground have sited plastic bags around the recreation ground to support users to pick up their dog waste, with some success.
• He recorded thanks to Paul Derry for his 19 years of service and Sadie Ashton Derry who was a long-serving councillor and wished them the best.
FC26/049 (06) Approve Full Council meeting notes as minutes and the chair to sign for 04 February 2026
Having been proposed (Cllr Waller) and seconded (Cllr Truscott) it was RESOLVED to:
Approve the minutes of the Full Council meeting held on 04 February 2026 as a true and accurate record, with the amendment of FC26/037 from “it was RESOLVED to approve the:
Safeguarding Policy.” to “it was RESOLVED to extend the approval of the existing safeguarding policy, whilst the review continues.” The chair signed the minutes accordingly.
FC26/050 (07) Note the meeting action log
The meeting action log was noted. Two corrections were requested - FC26/042 B3 Correct date - 05/05/2026 to 05/02/2026 and FC26/043 change EAP to Employee Assistance Programme.
FC26/051 (08) Recommend a date for the annual parish meeting
Having been proposed (Cllr Wheatley) and seconded (Cllr J.Willox) it was RESOLVED to:
Hold the Annual Parish Meeting on 27 May 2026 at St Andrews Community Centre.
FC26/052 (09) Agree the reviewed Website Accessibility Statement
Having been proposed (Cllr Waller) and seconded (Cllr J.Willox) it was RESOLVED to:
Approve the updated Website Accessibility Statement for publication on the council website.
It was requested if the search for the accessibility statement could be amended so the statement would feature higher up the search results.
Finance
FC26/053 (10a) Agree grant requests for Saxilby Athletic Football Club - Dutch Exchange Project funding
Having been proposed (Cllr Saunders) and seconded (Cllr Waller) it was RESOLVED with two abstentions Cllr I.Willox and Cllr J.Willox) to:
Approve a grant of up to £530 to Saxilby Athletic Football Club to support the Dutch Exchange Project, supported by receipts.
FC26/054 (10b) Agree grant requests for Saxilby Cricket Club - net for the ‘roll on, roll off’ training net
19:27 The clerk, Cllr J.Willox and I.Willox left the room
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
Approve a grant of up to £400 with receipts to Saxilby Cricket Club for a training net.
19:31 The clerk, Cllr J.Willox and I.Willox returned to the room
19:31 Cllr Barratt left the room.
FC26/055 (10c) Agree grant requests for Saxilby Waterfront Group
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
Approve a grant of £173 to Saxilby Waterfront Group for insurance to support their set-up and running costs for 2026, and give the first aid kit, PPE, and tools used at the council led Waterfront Volunteer Days to the disposal of the new independent group, on proviso that if the group did not continue they are returned back to the council. The shortfall in the grants budget to come from reserves.
19:45 Cllr Barratt returned.
FC26/056 (11) Agree fees and charges for 2026/27
19:46 Cllr J.Willox left the room.
Having been proposed (Cllr Shepherd) and seconded (Cllr Truscott) it was RESOLVED to:
Approve the Fees and Charges Schedule for the financial year 2026/27.
See Annex to minutes.
19:47 Cllr J.Willox returned to the room.
19:48 Cllr J.Willox left the room.
FC26/057 (12) Approve changing room and Mill Lane hire agreements
Having been proposed (Cllr Saunders) and seconded (Cllr Truscott) it was RESOLVED to:
Approve the Changing Room Hire Agreement and Mill Lane Hire Agreement.
FC26/058 (13) Ratify the new Grounds and Estates Manager application for a council debit card in-line with FR 9.1
19:49 Cllr J.Willox returned to the room.
Having been proposed (Cllr J.Willox) and seconded (Cllr Waller) it was RESOLVED to:
Ratify the application for a council debit card for the Grounds and Estates Manager.
Council Objective: Maintain and improve community facilities and amenities objective
FC26/059 (14) Receive and note the recreation ground project list
The recreation ground project list was noted.
FC26/060 (15) Agree no overnight stays at the New Burial Ground and install signage
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt) it was RESOLVED to:
Prohibit overnight stays at the New Burial Ground car park and install appropriate signage with the clerk to look into further preventative options for the site.
FC26/061 (16) Approve a request from Saxilby Lionesses Team to hold their end of season event at Mill Lane
Having been proposed (Cllr Shepherd) and seconded (Cllr Saunders) it was RESOLVED to:
Approve the request subject to provision of a risk assessment, insurance certificate, and appropriate safety measures if there is a bouncy castle.
FC26/062 (17) Update on Post-It Locker and agree location or next steps
19:56 Chair invited SPRGC chair to speak – as cllr had question re impact on the car park.
Having been proposed (Cllr Shepherd) and seconded (Cllr Waller) it was RESOLVED to:
1. Approve option 1 (adjacent to MUGA fence) as the preferred location
3. Note the agreement to be brought back to council for approval (FC26-01, Ref FC26/021 21.)
4. Clerk to liaise with In-Post to progress installation and confirm maintenance arrangements
following council signing agreement.
Five members of public left the meeting.
Closed Session
FC26/063 (18) Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr J.Willox) and seconded (Cllr Waller) it was RESOLVED to:
Move into closed session.
FC26/064 (19) Note a complaint and agree three cllrs and an officer for stage two of the complaints procedure for a complaint
Having been proposed (Cllr Waller) and seconded (Cllr Wheatley) it was RESOLVED to:
Appoint three councillors Cllr Barratt, Cllr Truscott, Cllr Saunders (chair), and one officer, the Assistant Clerk to form the Stage Two panel.
FC26/065 (20) Approve the funding agreement for the FCC grant for the MUGA
Having been proposed (Cllr Saunders) and seconded (Cllr J.Willox) it was RESOLVED to:
Approve the funding agreement and authorise the Clerk to sign the agreement on behalf of the council.
20:08 Meeting closed.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.