Agenda
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, LN1 2LP
6.30pm Wednesday 1 May 2024
Annual Parish Council Meeting Agenda
1. Elect the chair of the council
2. Elect the vice-chair of the council
3. Receive apologies and accept valid reasons for absence, having been submitted to the clerk
4. To consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
5. Receive declarations of interest in accordance with the Localism Act 2011
6. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://saxilby-ingleby.parish.lincolnshire.gov.uk/homepage/8/council-meetings
7. Receive a district and county councillor verbal update
8. Note the action log
9. Note the resignation of Cllr Hewes
10. Note the resignation of Cllr Hughes as a council elected representative on the committee of management of Saxilby Recreation Ground
11. Update on the D-Day 80 commemoration event and agree expenditure items
12. Agree next steps for the family fun day (WLDC retail grant funded event) and for the event arrangements to sit under planning and development committee going forwards
13. Agree the yearly review schedule for council policies, procedures, and asset register
14. To approve co-option application(s)
15. Note correspondence from a resident regarding funding and support for local sports clubs and agree next steps
Finance and Risk
16. Approve S137 grant application for Saxilby with Ingleby Good Neighbour Scheme (SIGNS) for insurance
17. Review the recreation ground project list and agree actions including:
a. Note surveyor condition survey and roofer survey on St Andrews Community Centre
b. Note submission to Land Registry of RX4 and CX1 forms by Fields in Trust following deed termination
c. Note Saxilby AFC have agreed to accept the offer of football goals and clerk to arrange sign over
d. Note Saxilby Recreation Charity have agreed to accept the offer of benches and clerk to arrange sign over
e. Council confirm they do not intend to lease the area with the old swings in and write to Saxilby Recreation Charity to agree interim arrangements until the equipment reaches the end of its life
Approve meeting notes as minutes and the chair to sign
18. 03 April 2024 Full Council
Annual parish council items (Standing Order 2)
19. Review of delegation arrangements to committees, sub-committees, staff, and other local authorities
20. Review of
a. Representation on, or work with, external bodies and arrangements for reporting back
b. The council’s and/or staff subscriptions to other bodies
c. Arrangements (including legal agreements/SLAs) with other local authorities, not-for-profit bodies, and businesses
i. Confirm highways cutting for 2024/25
ii. Confirm the library grant for 2024/25
21. Confirmation of arrangements for insurance cover in respect of all insurable risks
22. To agree the date of ordinary meetings and committee meetings up to the next annual meeting of the council and agree for this arrangement to continue going forwards
23. To inspect any deeds and trust investments in the custody of the council as required
24. Appointment of councillors to existing committees
25. Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972
26. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
27. Agree quotes for tree work following annual inspection
28. Agree a quote for a consultant to undertake a feasibility study regarding leasing the community centre (Ref FC24/062 5.(2))
29. Agree heads of agreement for Saxilby Recreation Ground ‘outdoor’ leases
30. Consider an invoice for a historical interim rental payment for the community centre for 2022/23
31. Consider a request for income from the clothes bin for September 2021 to March 2024
26 April 2024
Lydia Hopton, Parish Clerk