Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
Wednesday 05 November 2025
Function Room (Upstairs), St Andrews Community Centre, William Street, Saxilby, Lincolnshire, LN1 2LP
18:00pm – Councillor Meet and Greet
19:00pm – Full Council Meeting
Present:
Cllr, E.Bowden, S.Bowden, Bridge, Saunders (chair), Shepherd, Truscott, Wheatley, I Willox, and J.Willox.
In Attendance:
Lydia Hopton (Parish Clerk).
Two members of the public.
Absent:
Cllrs Barratt, Crump, Hughes, and Waller.
FC25/194 1. Note apologies for absence
• Apologies were received from Cllrs Barratt, Crump, Hughes, and Waller.
• District and County Cllr Brockway and District Cllr Lee sent apologies.
FC25/195 2. 15 Minute Public Participation Session
No members of the public spoke.
FC25/196 3. Receive the district and county councillors verbal update
Not present.
FC25/197 4. Receive the chair’s verbal update
The chair provided an update on recent parish activities giving thanks to Rev Jane Foster Smith, cllrs, and members of the public who came together to do the poppy cascade which was draped down from the church tower made from knitted, crocheted, and felted poppies.
Council Administration
FC25/198 5a. Declarations of Interest
None received.
FC25/198 5b. Dispensation Requests
None received.
FC25/199 6. Approve Full Council meeting notes as minutes for 01 October 2025
Having been proposed by Cllr E.Bowden and seconded by Cllr I.Willox, it was RESOLVED:
To approve the notes of the meeting held on 01 October 2025 as minutes.
The chair signed the minutes.
FC25/200 7. Note the meeting action log
The action log was noted.
19:10 One member of public arrived.
Finance and Risk Committee Recommendations
FC25/201 8. Update standing order 18av and financial regulation 5.6 to harmonise the figure
Having been proposed by Cllr J.Willox and seconded by Cllr Saunders, it was RESOLVED to:
Update Standing Order 18av and Financial Regulation 5.6 to harmonise the financial limit to £60,000.
FC25/202 9. Note conclusion of external audit and completion of action
Cllrs noted the conclusion of the external audit and that all required actions had been completed.
FC25/203 10. Appoint an internal audit service
Having been proposed by Cllr Truscott and seconded by Cllr Bridge, it was RESOLVED to:
Approve the recommendations of:
1. Commission the Internal Audit Service from the Lincolnshire Association of Local
Councils (LALC).
2. Undertake intermediate governance checks with 6-monthly reconciliations and spot
checks, providing enhanced assurance.
3. Enter into a two-year agreement with LALC to secure fee stability and auditor
continuity.
FC25/204 11. Appoint member to Finance and Risk Committee
Not carried – no proposal made.
Review and Approve
FC25/205 12. Council’s strategic review process
Having been proposed by Cllr Saunders and seconded by Cllr S.Bowden, it was RESOLVED to:
Approve the development of the business plan in-line with the development document noting timelines may need to be reviewed as too tight and to be mindful of other consultations.
FC25/206 13. Safeguarding Policy v1.3
Having been proposed by Cllr Saunders and seconded by Cllr Wheatley, it was RESOLVED to:
Propose an amendment to extend approval of the existing policy until 31 January 2026 and arrange an internal meeting to discuss the draft policy.
FC25/207 14. Complaints Policy v1.0
Deferred. It was requested to arrange an internal meeting to discuss draft policy.
Council Objective: Maintain and Improve Community Facilities and Amenities
FC25/208 15. Receive and note the recreation ground project list
The recreation ground project list was received and noted.
Correct CT meeting date.
FC25/209 16. Respond to Lincolnshire County Council’s request for flood monitoring device locations
Having been proposed by Cllr Saunders and seconded by Cllr J.Willox, it was RESOLVED to:
Provide suggestions for flood monitoring devices in the Foss Dyke by West Bank and by the Pipe Bridge on Bridge Street.
Cllr J Willox to share what3words location for these.
FC25/210 17. Agree a response to Lincoln City consultation on local government re-organisation
Having been proposed by Cllr J.Willox and seconded by Cllr E.Bowden, it was RESOLVED:
To reply, agreeing to the meeting offered and share the date with cllrs.
FC25/211 18. Closed Session
Having been proposed by Cllr Bridge and seconded by Cllr I.Willox, it was RESOLVED to:
Go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act, 1960 on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
19:47 Two members of the public left the meeting.
FC25/212 19. Approve quote for electrical remedial works in the community centre
Having been proposed by Cllr Wheatley and seconded by Cllr Truscott, it was RESOLVED to:
1. Approve the quote from Bright Spark to undertake the urgent remedial works (C2 and C3) as soon as possible (£1,880)
2. Request a copy of insurance and risk assessment from the contractor
3. For the non-urgent recommended remedial works to be undertaken in Mar/Apr either near year-end if budget available or in the new financial year (£2,555).
FC25/213 20. Agree MUGA contractor subject to securing the remaining funds
Having been proposed by Cllr J.Willox and seconded by Cllr Bridge, it was RESOLVED to:
Appoint Fosse Contracts as the preferred MUGA contractor, subject to securing the remaining required funding.
Clerk to update contractors.
FC25/214 21. Note draft St Andrews Community Centre Lease (V2)
The draft lease (V2) was noted.
19:54 Meeting Closed.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.