Agenda
Saxilby with Ingleby Parish Council
St Andrews Community Centre, LN1 2LP
Wednesday 4 October 2023
6.45pm Full Council Meeting
Agenda
Council Meeting
1. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
2. Receive declarations of interest in accordance with the Localism Act 2011
3. Note the action log
To review and approve council documents/processes
4. Data protection policy (annual reviews)
5. Safe guarding policy (annual reviews)
6. To consider public participation at meetings and agree process
7. To note correspondence and agree any actions required
8. To review Saxilby New Burial Ground Tier 1 Ground Water Risk Assessment and agree next steps
9. To consider and agree two co-option applications
10. Agree to pay councillor expenses for the purchase of paint
11. Review the libraries change in opening hours)_
12. To agree to Saxilby C of E Primary School’s request to use Mill Lane Sports Facility for Staff parking whilst building work takes place on site
13. To note the completion of the tennis grounds actions agreed
14. To agree a third and fourth council trustee for Saxilby Recreation Ground Charity
15. To note the district and county councillor update
Finance and Risk
16. To review the recreation ground project list and agree actions in the paper including
a. Approving the Fields in trust quote
17. Annual review of internal audit and agree auditor
18. To agree to allocate expenditure to capital expenditure and community centre improvement ear marked reserve
19. Approve annual insurance quote (retrospective)
20. Consider grant applications from community groups including
a. Saxilby Mystery Group
b. Saxilby WI
c. Christmas Light Switch on Organisers Group
21. Approve a WLDC Large Village Retail Fund grant application planning committee recommendation
22. Approve the grant application to Locality to continue the Neighbourhood Development Plan Review, including Character Assessment, Housing Needs Assessment and design code (retrospective)
23. Note the annual Community Infrastructure Levy report for submission to WLDC
24. To agree a Saxilby Waterfront Working Group request for £250 from the street maintenance budget towards a bench
25. To agree a request for a bench in the play area and agree budget
Approval of notes as minutes and for the chair to sign:
26. 5 July 2023
27. 6 September 2023
Closed session
28. To consider fire door quotes (action in community centre fire risk assessment) and agree whether to complete those actions in this financial year or budget for 2024/25
Lydia Hopton, Parish Clerk
29 September 2023
8.30pm 15 Minute Public Participation Session (Following Meeting)