Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
Wednesday 01 October 2025
Function Room (Upstairs), St Andrews Community Centre, William Street, Saxilby, Lincs, LN1 2LP.
18:00pm Councillor Meet and Greet
19:00pm Talk by Lincolnshire Community Assistance Team
Five members of the public, 10 councillors, and county and district Cllr Brockway were present for the talk.
19:15 2nd Lincolnshire Community Assistance Team member arrived
19.05pm–19:22pm
A talk was given Damon from Lincolnshire Community Assistance Team:
• It is a self-funded charity founded in 2012, and they work alongside community resilience teams in the county. They have links to other charities.
• They have a fully remote control system, are volunteers DBS checked, and have public and staff liability insurance.
• Experience - covid response (delivered over 5,000 food parcels). Evacuation and flooding response e.g. in Wainfleet floods. 2013 evacuation for tidal surge – evacuated over 400 properties in hours. First aiders include paramedics.
• Can provider first aiders for evacuation centres.
• Help clear routes for emergency services. Fill sandbags for flooding. Use 4x4s through flood water to evacuate people.
• Permissions onto land given by Lincolnshire police.
• Dedicated 24/7 phone line for service users.
Lincolnshire Community Assistance Team were asked questions.
19:25pm Three members of the public arrived.
19:30pm Full Council Meeting
Present: Cllr Barratt, E.Bowden, S.Bowden, Bridge, Truscott, Saunders, Shepherd, Waller, I Willox, and J.Willox
In attendance:
Parish Clerk: Lydia Hopton
District and County Cllr Brockway
Public: Eight members present and two members of Lincolnshire Community Assistance Team
Meeting
FC25/173 1. Apologies for absence
Apologies were received from Cllrs Ashton Derry, Crump, Hughes, and Wheatley. Apologies were noted.
FC25/174 2. Public Participation Session with respect to items on the agenda (15 minutes)
• A Sports Hub representative spoke to item 16.
FC25/175 3. District and County Councillors’ Verbal Update
Updates were received from District and County Councillor Brockway:
• Cllr Brockway is new leader of WLDC and is being given information wasn’t party to before.
• New Chief Executive is Paul Burkinshaw.
• Scampton, WLDC want to buy the site. Projected income for site is £2.1BN. Mayor Dame Jenkyns is supportive. WLDC have secured money for a veteran’s village.
• Local Government Review continues. Multiple bids to Home Office for the area, rather than one being made. Services likely to be split if goes ahead – e.g. Children’s, Highways.
• WLDC Gainsborough centric – £20M funding to Gainsborough. Need to remember rest of district as well.
• Pavement kerbs around fire station being dropped.
• Silting of drains resulted in localised flooding.
FC25/176 4. Chair’s Verbal Update
The chair provided an update:
• Thank you to cllrs, staff, and members of the public who came to sports day. There’s things to learn moving forward. Relatively well attended. Thank you for £300 donation to MUGA from Sports Hub from the day.
• Yard Sale – around 20 properties signed up. Please pass on thanks to the Administration Officer for their work on this.
• Anglian Water have been contacted to share concerns made by resident regarding the pipe bridge and council will report back to resident when a response is received.
FC25/177 5. Declarations of Interest and Dispensations
a) No declarations of interest were made.
b) No dispensations were requested.
FC25/178 6. Approval of Full Council meeting notes for 03 September 2025
It was proposed (Cllr Bridge), seconded (Cllr Truscott) and RESOLVED (with four abstentions due to not being present) to:
Approve the notes of the Full Council meeting held on 03 September 2025 as the minutes. The chair signed them.
FC25/179 7. Note the meeting action log
The action log was reviewed and noted.
• Ref FC25/156 7. correct action completion date.
• Update on grant applications requested to be added as standing item on planning and development committee.
FC25/180 8. Agree two NDP Examiner Evaluation Panel representatives and notify WLDC
It was proposed (Cllr Waller), seconded (Cllr Saunders) and RESOLVED to:
Nominate NDP group members Brett Fagan and Liz Hillman to sit on the NDP Examiner Evaluation Panel and notify WLDC accordingly.
FC25/181 9. Recommend a councillor to be added to the Planning and Development Committee
It was proposed (Cllr Saunders), seconded (Cllr E.Bowden) and RESOLVED to:
Add Cllr Wheatley to the Planning and Development Committee.
FC25/182 10. Ratify bereavement leave policy (Personnel Committee recommendation)
It was proposed (Cllr E.Bowden), seconded (Cllr Truscott) and RESOLVED to:
Ratify the bereavement leave policy.
FC25/183 11. Councillor wellbeing survey (Personnel Committee recommendation)
It was proposed (Cllr Waller), seconded (Cllr Shepherd) and RESOLVED to:
Approve the councillor wellbeing survey and the clerk to roll-out on six monthly basis for the first year and then review frequency.
FC25/184 12. Data Protection Policy
It was proposed by Cllr S.Bowden, seconded by Cllr Bridge and RESOLVED to:
Adopt the Data Protection Policy.
FC25/185 13. Communications Strategy
Defer, hold internal cllr meeting, and bring back.
FC25/186 14. Media and Social Media Policy
Defer, hold internal cllr meeting, and bring back.
FC25/187 15. Receive the recreation ground project list
The recreation ground project list was received and noted.
FC25/188 16. Consider requests from Saxilby Sports Hub regarding pavilion bar hire
1. Saxilby Strollers – Monthly Refreshments:
No longer applicable, request withdrawn by the Sports Hub.
2. Thursday Social – Weekly Seniors’ Group: Consider waiver on agreement of no charge.
to users for tea and instant coffee and limited to library opening hours of 10:30-13:00.
It was proposed (Cllr Saunders), seconded (Cllr Waller) and RESOLVED (with two abstentions) to:
Waiver the hire cost for a Thursday Social, with users to be offered free tea and instant coffee, limited to library opening hours of 10:30-13:00 subject to no alcohol being offered.
3. Christmas Lights Event:
An amended proposal was made (Cllr J.Willox) seconded (Cllr Saunders) and RESOLVED:
For council to suggest hosting a craft activity in the function room for the Xmas lights switch on and delegated to planning and development committee for agreement.
4. Key Safe Installation: No further action – July decision applies.
It was proposed by (Cllr Waller), seconded (Cllr J.Willox) and RESOLVED to:
Confirm the July decision applies.
FC25/189 17. Agree Saxilby Waterfront Working Group actions (time dependent)
1. Halloween-themed cake and bake fundraising sale for heritage lighting project
It was proposed (Cllr Saunders) seconded (Cllr J Willox) and RESOLVED (with four abstentions) to:
Agree a Halloween-themed cake and bake fundraising sale for the heritage lighting project.
2. Members of the community can have old excess tools, with a suggested donation towards the heritage lighting project, at the next volunteer day
An amendment was proposed (Cllr Shepherd) seconded (Cllr J Willox) and RESOLVED:
For the grounds team to meet with members of the working group to confirm the inventory, check the tools to confirm safe condition, and see whether any could be used for the burial ground volunteer days. If they are surplus to requirements they can be sold as seen for a donation towards the heritage lighting project at the next volunteer day.
FC25/190 18. Closed session
It was proposed (Cllr I.Willox), seconded (Cllr J.Willox) and RESOLVED in accordance with the Public Bodies (Admissions to Meetings) Act 1960 the Council enter closed session to consider confidential items.
20:58 Members of the public left the meeting.
Closed Session
21:00 The chair closed the meeting.
21:06 The chair re-opened the meeting.
FC25/191 19. Approve lift insurance quote
It was proposed (Cllr Bridge), seconded (Cllr Truscott) and RESOLVED to:
Approve the lift insurance quote of £725.74 from Allianz Insurance Plc for the lift insurance and engineering inspection service (LOLER compliance).
FC25/192 20. Ratify rolled-up holiday pay for consenting eligible workers
It was proposed (Cllr E.Bowden), seconded (Cllr Waller) and RESOLVED to:
Ratify rolled-up holiday pay for consenting eligible workers.
FC25/193 21. Note FOI request and response
The FOI request and response were noted.
Meeting closed at: 21:14.