Agenda
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
6.00pm Councillor Meet and Greet
7.00pm Wednesday 03 September 2025 Meeting
Parish Council Meeting Agenda
1. Note apologies for absence, these having been submitted to the clerk
Foster public participation and engagement objective
2. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://saxilby-ingleby.parish.lincolnshire.gov.uk/homepage/8/council-meetings
3. Receive the district and county councillors verbal update
4. Receive the chair’s verbal update
Council Administration
5. a. Receive declarations of interest in accordance with the Localism Act 2011 and b. consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
Please note that, in accordance with the Members' Code of Conduct, when declaring interests’ members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI), other registerable interest, or a non-registerable interest.
6. Approve Full Council meeting notes as minutes and the chair to sign for:
a. 02 July 2025 – Ordinary Meeting
b. 15 July 2025 – Extra-Ordinary Meeting
7. Note the meeting action log
Review and approve:
8. Standing Orders
9. Financial Regulations
10. Co-option Procedure/Policy
11. Terms of Reference for the Events Group
12. Freedom of Information Request Policy
13. Annual Council Insurance
14. Approve additional councillors for committees
15. Approve National Lottery Awards for All Funding Application for the Multi-Use Games Area Project
16. Approve to apply to Football Foundation for Mill Lane Facility improvements of solar panels
17. Approve WLDC application for heritage lighting following successful Expression of Interest submission
Council Objective: Maintain and improve community facilities and amenities objective
18. Review the recreation ground project list including:
a. Agreeing further cllrs to attend meeting with bowls and tennis clubs
19. Approve submitting an expression of interest for a Pebbles Locker in Saxilby
20. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
21. Approve a quote to replace the north external fire escape staircase roof at the St Andrews Community Centre
22. Approve a solar panel supplier and installer for Mill Lane solar panels, if a grant application is successful
23. Note outcome of complaint(s)
Lydia Hopton, Parish Clerk, 29 August 2025