Minutes
Saxilby with Ingleby Parish Council
Full Council Meeting Minutes
19:00 Wednesday 03 September 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Bridge, Hughes, Saunders, Shepherd, Truscott, Wheatley, I.Willox, and J.Willox.
Members Absent:
Cllrs Ashton Derry, Barratt, E.Bowden, S.Bowden, Crump, and Waller.
In Attendance:
• Lydia Hopton, Clerk
• One member of the public.
• Cllr Brockway (county and district) and Cllr Lee (district).
Meeting
Opened at 19:05.
FC25/150 1. To note apologies for absence, having been submitted to the clerk
Apologies were noted for Cllrs Ashton Derry, E.Bowden, S.Bowden, Crump, and Waller.
Foster public participation and engagement objective
FC25/151 2. 15 Minute Public Participation Session with respect of business on the agenda only
A member of the public raised a request for cycle parking outside of the One Stop shop. The chair requested this be added to the planning and development committee agenda in September.
FC25/152 3. Receive a district and county councillor verbal update
Cllr Brockway provided an update:
• Cllr Brockway thanked the council for the Family Fun Day and noted there was something for all the family and was inclusive for those with special needs.
• She met with a LCC Highways officer following a request from a resident regarding parking spaces being taken away on Bridge St by Navigation Court, as people leaving the development cannot see to get out onto Bridge Street. The impact on local businesses needs to be considered. Also reviewed, was the request from the fire station to remove parking spaces opposite the fire station to allow the fire engine to leave. It was discussed extending the dropped kerbs, which potentially could reduce the need to remove three parking spaces down to one space.
• Cllr Brockway may become the leader of WLDC, due to problems with political leaders and an internal investigation is taking place for the Lib Dem party. As a result, a group of cllrs have signed up to form a WL administration. The leader of council is not going to be allowed to take any other internal chair or chairmanships. If a chair is from one party, a vice-chair will be in another party.
Cllr Lee provided an update:
• Changes at WLDC provide a clear opportunity for the good. Feels like a progressive collective unit, assuming all goes to plan.
FC25/153 4. Receive the chair’s verbal update
• The burial ground volunteer session went well and achieved a lot – foliage and the pathway was cleared. Further sessions are being explored.
• Family Fun Day was a success with special thanks passed into staff and cllrs for their work. It was a good day with over 2,600 people attending. The council stall made a lot of knitted/felt poppies for the cascade planned at the church. Local groups also raised funds. The success was down to all who attended.
• Upcoming events
o Sat 27 September - Open Sports Day
o Sun 28 September – Village Yard Sale
Council Administration
FC25/154 5. a. Receive declarations of interest in accordance with the Localism Act 2011 and b. consider granting dispensation requests.
a. Clerk item Ref FC25/172 23
b. None received.
FC25/155 6. Approve Full Council meeting notes as minutes and the chair to sign for:
a. 02 July 2025 – Ordinary Meeting
Having been proposed (Cllr Bridge) and seconded (Cllr I Willox) it was RESOLVED with one abstention to: Approve the 02 July 2025 meeting notes as minutes and the chair to sign.
b. 15 July 2025 – Extra-Ordinary Meeting
Having been proposed (Cllr J Willox) and seconded (Cllr Shepherd) it was RESOLVED with one abstention to: Approve the 15 July 2025 meeting notes as minutes and the chair to sign.
FC25/156 7. Note the meeting action log
Noted. It was requested to share the latest Master policy list with councillors.
FC25/157 8. Review and approve Standing Orders
Having been proposed (Cllr Hughes) and seconded (Cllr Truscott) it was RESOLVED to:
Approve the Standing Orders (V1.2).
FC25/158 9. Review and approve Financial Regulations
Having been proposed (Cllr Bridge) and seconded (Cllr I Willox) it was RESOLVED to:
Approve the Financial Regulations (V2.1).
FC25/159 10. Review and approve Co-option Procedure/Policy
Having been proposed (Cllr Shepherd) and seconded (Cllr Wheatley) it was RESOLVED to:
Approve the Co-option Procedure/Policy with an update to Para 16 – “voting will be by signed ballot [not ‘show of hands’].” and add “and be briefed of what’s required of them at the meeting.”
FC25/160 11. Review and approve Terms of Reference for the Events Group
Having been proposed (Cllr Truscott) and seconded (Cllr Bridge) it was RESOLVED to:
Approve the Terms of Reference for the Events Group, with a change to add in a paragraph for the group to follow the code of conduct and standard policies (as per NDP terms of reference)
FC25/161 12. Review and approve Freedom of Information Request Policy
Having been proposed (Cllr Saunders) and seconded (Cllr J Willox) it was RESOLVED to:
Approve the Freedom of Information Request Policy
FC25/162 13. Review and approve Annual Council Insurance
Having been proposed (Cllr I Willox) and seconded (Cllr Hughes) it was RESOLVED to:
Approve the Annual Council Insurance [V2].
FC25/163 14. Approve additional councillors for committees
Personnel Committee
Cllr Truscott requested to sit on the personnel committee. Cllr Saunders stepped down from the committee, opening up a further seat. Cllr Wheatley requested to sit on the personnel committee. Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to approve Cllr Truscott and Cllr Wheatley to sit on the personnel committee.
Finance and Risk Committee
Cllr Wheatley requested to sit on the finance and risk committee
Having been proposed (Cllr Truscott) and seconded (Cllr Shepherd) it was RESOLVED to:
Approve Cllr Wheatley to sit on the finance and risk committee.
Other Committees
No other cllrs requested to sit on the Emergency Planning Committee or Planning and Development Committee.
Council Objective: Maintain and improve community facilities and amenities objective
FC25/164 15. Approve National Lottery Awards for All Funding Application for the Multi-Use Games Area Project
Having been proposed (Cllr J Willox) and seconded (Cllr Bridge) it was RESOLVED to:
Approve submitting a National Lottery Awards for All funding application for the MUGA project subject to scrutiny panel confirming eligibility.
FC25/165 16. Approve to apply to Football Foundation for Mill Lane Facility improvements of solar panels
Having been proposed (Cllr J Willox) and seconded (Cllr Saunders) it was RESOLVED with one abstaining to:
Approve applying to the Football Foundation for funding towards solar panels at Mill Lane facilities subject to scrutiny foundation confirming eligibility.
FC25/166 17. Approve WLDC application for heritage lighting following successful Expression of Interest submission
Having been proposed (Cllr Saunders) and seconded (Cllr J Willox) it was RESOLVED to:
Approve submission of the WLDC community action fund grant application for the heritage lighting project on Saxilby Waterfront.
FC25/167 18. Review the recreation ground project list including:
The project list was noted.
a. Agree further cllrs to attend meeting with bowls and tennis clubs
Having been proposed (Cllr Hughes) and seconded (Cllr I Willox) it was RESOLVED to:
Approve Cllrs Truscott and Bridge to attend.
FC25/168 19. Approve submitting an expression of interest for a Pebbles Locker in Saxilby
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley) it was RESOLVED to:
Approve submitting an expression of interest for a Pebbles Locker in Saxilby.
20:13 Closed Session
FC25/169 20. Closed session
Having been proposed (Cllr Hughes) and seconded (Cllr Shepherd) it was RESOLVED to:
Enter closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960.
20:13 meeting closed by chair.
20:16 meeting reconvened by chair.
FC25/170 21. Approve a quote to replace the north external fire escape staircase roof at the St Andrews Community Centre
Having been proposed (Cllr Truscott) and seconded (Cllr Saunders) it was RESOLVED to:
Approve the preferred supplier of Lincs Property Roofing Services for replacement of the north external fire escape staircase roof, using the CC stairs ring fenced funds.
FC25/171 22. Approve a solar panel supplier and installer for Mill Lane solar panels, if a grant application is successful
Having been proposed (Cllr Saunders) and seconded (Cllr I Willox) it was RESOLVED with one abstention to: Approve the appointment of a preferred supplier and installer, subject to securing successful grant funding.
Lincs Renewables (£10,031 – local supplier).
FC25/172 23. Note outcome of complaint(s)
Council noted the outcome of complaint(s) considered in closed session.
The clerk declared an interest.
The outcome of the complaint(s) was noted.
The meeting closed at 20:39.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.