Minutes
Saxilby with Ingleby Parish Council
Minutes of Full Council
Held on Wednesday 02 September 2026 at 19:00
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP.
18:30 Councillor (Cllr) Meet and Greet
19:00 Meeting
Councillors Present
Cllrs Bridge, Saunders (chair), Truscott, Waller, Wheatley, I. Willox and J.Willox
Councillors Absent
Cllrs Barratt, E.Bowden, S.Bowden, Crump, and Shepherd.
In attendance:
Lydia Hopton, Parish Clerk
District Councillor(s): Cllr Brockway and Cllr Lee.
County Councillor(s): Cllr Brockway
Members of the public: Two
FULL COUNCIL MINUTES
FC26/074 1. Note apologies for absence, these having been submitted to the clerk Apologies for absence were received from Cllrs E.Bowden, S.Bowden and Crump.
FC26/075 2. 15 Minute Public Participation Session with respect of business on the agenda only
A member of public asked if a no horses sign could be requested for a footpath.
The chair reminded those present that items raised should be with respect of business on the agenda only.
FC26/076 3a. Receive declarations of interest in accordance with the Localism Act 2011
No declarations of interest were made.
FC26/076 3b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
No requests for dispensation had been received.
FC26/077 4. District and County Councillors' Updates
Cllr Brockway, district and county councillor, provided an update. West Lindsey District Council Community Grants Scheme has opened.
The Lincoln bid was successful as part of the Local Government Review. However, when the public was consulted this was the least popular and least feasible. The number of people councillors will be representing is set to increase.
Cllr Lee (WLDC) - There is a grant available for properties that have been affected by a flood up to £5,000 and also a government grant for a heat pump £7,500.
FC26/078 5. Receive the chair’s verbal update
Welcome back following the summer.
The chair thanked staff and councillors who worked hard to make the Family Fun Day a success.
FC26/079 6. Approve Full Council meeting notes as minutes and the chair to sign for 01 July 2026
Resolved: To approve the minutes of the Full Council meeting held on 01 July 2026 as a true and accurate record and authorise the Chair to sign them.
Proposer: Cllr Truscott
Seconder: Cllr Bridge
Power: Local Government Act 1972, Schedule 12, Paragraph 41
FC26/080 7. Note the Meeting Action Log
The meeting action log was received and noted. An update was requested regarding when the Speed Indictor Device ordered would be operational.
FC26/081 8. To agree the council’s annual insurance cover
Resolved: To approve the minutes of the Full Council meeting held on 01 July 2026 as a true and accurate record and authorise the Chair to sign them.
Proposer: Cllr Wheatley
Seconder: Cllr J.Willox
Power: Local Government Act 1972, s.111
Review and approve documents/agreements:
FC26/082 9. Councillor Induction and Mentoring Framework (Full Council Action Ref FC26/042 B4)
Resolved: Approve the Councillor Induction and Mentoring Framework, adding “Attend committee meeting [and full council] with mentor support where appropriate”
Proposer: Cllr Wheatley
Seconder: Cllr Truscott
Power: Local Government Act 1972, s.111 – incidental power to do anything calculated to facilitate, or conducive or incidental to, the discharge of the Council’s functions.
FC26/083 10. Review Standing Orders to include rotation of cllr responsibilities (Full Council Action Ref FC26/042 B5)
Resolved: Approve Standing Orders V1.4
Proposer: Cllr Saunders
Seconder: Cllr Bridge
Power: Local Government Act 1972, Schedule 12, paragraph 42
FC26/084 11. Terms of Reference
Resolved: Approve Terms of Reference V6.5 with additional amendment to 1.9.3 to delete “…a maximum of eight members”
Proposer: Cllr Saunders
Seconder: Cllr Truscott
Power: Local Government Act 1972, s102
FC26/085 12. Dignity at Work (Anti-bullying and Anti-Harassment) Policy
Resolved: Dignity at Work (Anti-bullying and Anti-Harassment) Policy V1.1
Proposer: Cllr Bridge
Seconder: Cllr Wheatley
Power: Equality Act 2010, ss.26, 40, 40A and 109; Employment Rights Act 1996.
FC26/086 13. Review and provide feedback on the draft Council Corporate Plan and agree for public consultation
Resolved: To arrange an internal meeting to discuss the draft Council Corporate Plan, bring to full council to approve draft and then go out to public consultation
Proposer: Cllr Wheatley
Seconder: Cllr Truscott
Power: Local Government Act 1972, s.111
Council Objective: Maintain and improve community facilities and amenities objective
FC26/087 14. To agree planning and development committee recommendation (P26/085 23h) to apply for a minimum of £15,000 funding for the Westcroft Greenspace Active Zones from WLDC grant fund
Resolved: Proposed resolution agree the planning and development committee recommendation (P26/085 23h) to apply for a minimum of £15,000 funding for the Westcroft Greenspace Active Zones from WLDC grant fund.
Amended resolution to submit an expression of interest for grant funding to WLDC for £25,000. If WLDC reply and state £25,000 too high, apply for a lower amount being delegated to the clerk to progress.
Proposer: Cllr J.Willox
Seconder: Cllr Wheatley
Power: Local Government Act 1972, s.111
FC26/088 15. Receive and note the recreation ground project list
Received and noted.
FC26/089 16. To consider and agree hire rates for the unmanned room hires
Resolved: To agree a reduction in the hire rates for the unmanned room hires of 10%.
Proposer: Cllr Bridge
Seconder: Cllr Saunders
Power: Local Government (Miscellaneous Provisions) Act 1976, s.19
FC26/090 17. To note the adoption of the Neighbourhood Development Plan and ratify a planning and development committee recommendation to move funds from the General Reserves into the NDP EMR to balance the account following the completion of the project.
Resolved: The adoption of the Neighbourhood Development Plan was noted.
The planning and development committee recommendation to move funds of £170.78 from the General Reserves into the NDP EMR to balance the account following the completion of the project was ratified.
Proposer: Cllr Wheatley
Seconder: Cllr Truscott
Power: Regulation 3(3)(b) of the Accounts and Audit Regulations 2015 (SI 2015/234)
The meeting closed at 19:37