Minutes
Saxilby with Ingleby Parish Council
Minutes of Full Council
Held on Wednesday 07 October 2026 at 19:00
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP.
19:00 Meeting
Councillors (Cllrs) Present
Cllrs Barratt, Bridge, Crump, Saunders (chair), Shepherd, Truscott, Wheatley, I. Willox, and J.Willox.
Councillors Absent
Cllrs E.Bowden, S.Bowden, and Waller.
In attendance:
Lydia Hopton, Parish Clerk
District and County Councillors: Cllr Brockway
Members of the public: None.
FULL COUNCIL MINUTES
FC26/091 1. Note apologies for absence, these having been submitted to the clerk Apologies for absence were received from Cllrs E.Bowden, S.Bowden, and Waller.
Cllr Lee, West Lindsey District Council.
FC26/092 2. 15 Minute Public Participation Session with respect of business on the agenda only
A cllr spoke as a member of public and advised the Christmas Lights Switch-On Group had been offered a free Christmas tree for the High Street and on the recreation ground for the parish. The clerk thanked them and advised they would respond to the email sent.
FC26/093 3a. Receive declarations of interest in accordance with the Localism Act 2011
Cllrs Bridge, Shepherd, Truscott, and Wheatley declared an Other Registerable Interest in agenda item 16 (Ref FC26/106).
FC26/093 3b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
No requests for dispensation had been received.
FC26/094 4. District and County Councillors' Updates
Cllr Brockway, district and county councillor, provided an update.
To date 48 projects in the district have applied for West Lindsey District Council (WLDC) Grant funding for 2026/27. A further 36 organisations are developing proposals. So far £287,000 grant funding has been allocated, with the next grants panel meeting being towards the end of October, to discuss recent applications. Five projects have been submitted in Saxilby parish.
The move to a unitary authority in the area has been paused by the government. However, ‘no regret work’ continues between the authorities where some changes which authorities have agreed are beneficial will continue for example identifying unused assets to sell.
Repair work to West Bank is due to start soon by the Environment Agency.
FC26/095 5. Receive the chair’s verbal update
The chair thanked Cllr Waller, Multi-Use Games Area (MUGA) Working Group members, staff and cllrs who attended the official opening of the Saxilby and District Multi-Use Games Area.
FC26/096 6. Approve Full Council meeting notes as minutes and the chair to sign for 02 September 2026
Resolved: To approve the minutes of the Full Council meeting held on 02 September 2026 as a true and accurate record and authorise the chair to sign them.
Proposer: Cllr Crump
Seconder: Cllr J.Willox
Power: Local Government Act 1972, Schedule 12, Paragraph 41
FC26/097 7. Note the Meeting Action Log
The meeting action log was received and noted.
FC26/098 8. To note the conclusion of the 2025/26 External Audit and Report
Council noted the conclusion of the 2025/26 External Audit and the report.
FC26/099 9. Agree to sell unused table tennis table
Resolved: a. To approve the sale of the table tennis table; and
b. Delegate authority to the Clerk to determine the method of sale and an appropriate asking price, having regard to the condition and likely market value of the item.
Proposer: Cllr Truscott
Seconder: Cllr Crump
Power: Local Government Act 1972, s.111 – incidental power to do anything calculated to facilitate, or conducive or incidental to, the discharge of the Council’s functions.
FC26/100 10. Note updated national pay rates for 2026-27 and ratify staff rates have been updated accordingly
Resolved: Note updated national pay rates for 2026-27 and ratify staff rates have been updated accordingly.
Proposer: Cllr Wheatley
Seconder: Cllr Bridge
Power: Local Government Act 1972, section 112(2)
Review and approve documents/agreements:
FC26/101 11. Mental Health and Wellbeing Policy (Personnel Committee Action)
Resolved: To approve the Mental Health and Wellbeing Policy and Cllr Wheatley to email linked policies to add at the end of the policy.
Proposer: Cllr Wheatley
Seconder: Cllr Truscott
Power: Local Government Act 1972, s111
FC26/102 12. Data Protection Policy
Resolved: To approve the Data Protection Policy and Cllr Wheatley to email linked policies to add at the end of the policy.
Proposer: Cllr Saunders
Seconder: Cllr Truscott
Power: UK GDPR; Data Protection Act 2018 and Local Government Act 1972, s.111
Council Objective: Maintain and improve community facilities and amenities objective
FC26/103 13. Approve annual lift insurance quote
Resolved: To approve the Allianz policy, inspection fee, and insurance premium of £747.51.
Proposer: Cllr Bridge
Seconder: Cllr Shepherd
Power: Local Government Act 1972, s.111
FC26/104 14. Receive and note the recreation ground project list
Council received and noted the project list.
FC26/105 15. Receive update on library trial review and agree to extend the trial through October
Resolved: Agree to extend the Friday late-afternoon opening trial from 25 September to 30 October 2026, and permit the Library Volunteer Group to determine whether the late-afternoon opening should continue through the winter or recommence in 2027 following the extended trial period.
Proposer: Cllr Shepherd
Seconder: Cllr Crump
Power: Local Government (Miscellaneous Provisions) Act 1976, s.19 and Local Government Act 1972, s.111
FC26/106 16. Consider council grant funding applications and agree funding
Resolved: a. To approve a grant funding amount of £150 to Lincoln and Lindsey Blind Society who support clients in the village
Proposer: Cllr Saunders
Seconder: Cllr Truscott
Power: Local Government Act 1972, s.137
19:28 Cllrs Bridge, Shepherd, Truscott, and Wheatley left the room.
Resolved: b. To approve a grant funding amount of £500 to Saxilby Christmas Lights Switch-On Group
Proposer: Cllr Saunders
Seconder: Cllr J.Willox
Power: Local Government Act 1972, s.137
19:30 Cllrs Bridge, Shepherd, Truscott, and Wheatley returned to the meeting.
19:31 Cllr Brockway left the meeting.
FC26/107 17. Exclude members of the public and press
Resolved: To go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Proposer: Cllr Barratt
Seconder: Cllr I.Willox
Power: Public Bodies (Admissions to Meetings) Act 1960
FC26/108 18. Approve the Emergency Plan document
Resolved: To approve the Emergency Plan document (Lincolnshire County Council document template)
Proposer: Cllr I.Willox
Seconder: Cllr Bridge
Power: Local Government Act 1972, s.111 (noting the Civil Contingencies Act 2004)
FC26/109 19. Approve the staff handbook
Resolved: To approve the staff handbook
Proposer: Cllr Saunders
Seconder: Cllr Bridge
Abstentions: Cllrs Shepherd, Truscott, and Wheatley.
Power: Local Government Act 1972, s.112(2)
FC26/110 20. Approve the bar tender document
Resolved: To approve the bar tender document as a draft working document for further development
Proposer: Cllr Barratt
Seconder: Cllr Crump
Power: Local Government (Miscellaneous Provisions) Act 1976, s.19
The meeting closed at 19:58.