Minutes
Planning and Development Committee Meeting Minutes
7:15pm Wednesday 16 April 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present
Cllrs Barratt, Hillman (Chair), Hughes, Waller, I Willox, and J Willox.
Members Absent
Cllrs Crump, and Saunders.
In Attendance
Assistant Clerk, Zarina Belk.
Meeting
Procedural:
P25/057 1. Note apologies for absence
Cllrs Crump and Saunders.
P25/058 2a. Receive declarations of interest in accordance with the Localism Act 2011
None received.
2b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting.
None received.
P25/059 3. Approve planning committee meeting notes as minutes for 19 March 2025
Having been proposed (Cllr J Willox) and seconded (Cllr Hughes) it was RESOLVED to:
Approve the planning and development committee meeting notes as minutes for 19 March 2025.
P25/060 4. Meeting action log.
Noted.
Objective: Foster public participation and engagement
P25/061 5. 15 Minute Public Participation Session with respect of business on the agenda only. To note a question, representation, or statement from member(s) of public.
A member of the public made comments regarding the NDP section 11 Policy point 16 map shows access from Bridge Street is a public footpath and it’s not, it’s part of the field. Footpath to Hardwick is not correct.
Objective: Respond to planning consultations in-line with the NDP, to meet the needs of the community and addressing any transport impacts
To consider and agree consultee responses to:
P25/062 6. WL/2025/00242 Planning application for approval of reserved matters for the erection of 18 no. units with associated access road and parking spaces considering appearance, landscaping, layout and scale, following outline planning permission 147060 granted 16 October 2023. Land at Skellingthorpe Road, Saxilby, Lincoln, LN1 2LR.
Having been proposed (Cllr Hughes) and seconded (Cllr I Willox) it was RESOLVED to:
This planning application is supported by Saxilby with Ingleby Neighbourhood Plan 2017 Policy 7: Saxilby Business and Enterprise Parks
Council strongly recommends that in view of the proposed 18 units this development should provide or contribute to the provision of the walking and cycling routes to the village, particularly the completion of the walking and cycling routes to Saxilby. This should include the safe passing of the A57 following a feasibility study. This is a community aspiration in the Saxilby with Ingleby Neighbourhood Plan (2017, p.55 Community Project List 1.2).
Council also has concerns that the proposed 18 units will lead to an increase in the number of vehicles travelling along Skellingthorpe Road to the A57/Skellingthorpe Junction. A request is made for the junction to be reviewed for its capacity in view of safety at the junction.
The new units should have an attractive design and renewable energy infrastructure such as solar panels on the buildings.
P25/063 7. WL/2025/00313 Planning application to erect a brick plinth to display a tiled Mosaic. Land at Lincolnshire Co-operative Unit 1 107 high street, Saxilby, Lincoln, LN1 2HG.
Having been proposed (Cllr Waller) and seconded (CllrJ Willox) it was RESOLVED that:
The Parish Council have submitted this planning application and are therefore supportive of the application.
Objective: Maintain and improve community facilities and amenities
P25/064 8. Agree to arrange a meeting with WLDC regarding S106 planning obligations
Having been proposed (Cllr Hughes) and seconded (Cllr Waller) it was RESOLVED to:
Arrange a meeting with WLDC for two councillors to attend. Councillors to be invited after May due to possible change of committee members.
P25/065 9. Make a recommendation to Full Council regarding the allocation of the April 2025 Community Infrastructure Levy
Deferred.
P25/066 10. Agree to contact a college and/or other local companies with apprentices regarding the mosaic plinth construction
Having been proposed (Cllr J Willox) and seconded (Cllr Hughes) it was RESOLVED to:
Contact a college and/or other local companies with apprentices regarding the mosaic plinth construction.
Objective: Preserve and enhance heritage assets, environmental assets, and wildlife
To note updates and agree actions in supporting papers:
P25/067 11. Consider and agree actions relating to assets of community value in the parish
Some information to be confirmed and then brought back to next month.
P25/068 12. NDP Review
Having been proposed (Cllr Huges) and seconded (Cllr Waller) it was RESOLVED to:
Include the Heritage Assets as a supporting appendix in the plan.
Having been proposed (Cllr I Willox) and seconded (Cllr J Willox) it was RESOLVED to:
Agree for in-house training on the plan to meet terms of reference requirements
Having been proposed (Cllr Hughes) and seconded (Cllr Waller) it was RESOLVED to:
Reapply for Locality funding in the summer to cover the costs of posters, banners, leaflets to every household and delivery, plus printing of hard copies of the revised plan, Design Code, and Housing Needs Assessment.
Having been proposed (Cllr J Willox) and seconded (Cllr Barratt) it was RESOLVED to:
a. Recommend to full council to submit to West Lindsey District Council the revised Saxilby with Ingleby Neighbourhood Plan, supporting appendix of heritage assets, Design Code (previously approved), and Housing Needs Assessment (previously approved)
b. To note the regulatory requirements of the Consultation Statement
c. To note the regulatory requirements of the Basic Condition Statement
Congratulations were recorded to all involved and special thanks were given to the working group and to the administrative assistant for the time and effort put into the review.
P25/069 13. NDP Project Project 3.1 Saxilby and District Multi-Use Games Area
Noted.
P25/070 14. NDP Project 4.0 Saxilby Waterfront including
a. Approve the proposed wording for the Saxilby Waterfront Noticeboard.
Having been proposed (Cllr Waller) and seconded (Cllr Barratt) it was RESOLVED to:
Approve the proposed wording for the Saxilby Waterfront Noticeboard subject to securing the funding.
b. Having been proposed (Cllr Hughes) and seconded (Cllr Waller) it was RESOLVED to:
Approve four information boards, subject to sufficient funding being secured.
c. Having been proposed (Cllr Waller) and seconded (Cllr J Willox) it was RESOLVED to
request that LCC paint the existing lighting columns black, and replace the existing lanterns with Urbis Abbey lanterns, subject to sufficient funding being secured.
P25/071 15. Update from the Hedgehog Group
Noted.
Objective: Recognise the climate and biodiversity emergency and consider as the basis of all decision and policy making
P25/072 16. Agree ‘no mow’ areas for 2025
Having been proposed (Cllr Hughes) and seconded (Cllr Waller) it was RESOLVED to:
1. Approve the trial change to grass cutting in 2025, as shown on the mapping, with feedback to be collated, and areas to be adjusted accordingly.
2. Continue to cut a maintenance strip alongside any paths/roads for safety/visibility/prevent overgrowth
3. Provide signage and comms about the change in maintenance.
4. Seek to extend the bio-diversity corridor working alongside residents/local organisations in 2026, following the trial.
P25/073 17. Recommend to full council an initial Biodiversity Policy
Having been proposed (Cllr Barratt) and seconded (Cllr Waller) it was RESOLVED to:
Recommend to full council an initial Biodiversity Policy
P25/074 18. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Barratt) and seconded (Cllr J Willox) it was RESOLVED to:
Enter into closed session.
20:35 A member of the public left.
P25/0751. Update following a meeting with a landowner regarding allotments/dog exercise area
Noted.
The meeting closed at 20:40.
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council until they are approved and signed.