Minutes
Planning and Development Committee Meeting Minutes
19:00pm Wednesday 20 August 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present
Cllrs Bowden Bridge, Hughes, Saunders (Chair), Shepherd, I Willox and J Willox
Members Absent
In Attendance
Assistant Clerk, Zarina Belk
Three members of the public were present.
Non-Committee Members Present
Cllr Wheatley.
Meeting
Procedural:
P25/133 1. Note apologies for absence
No apologies for absence
P25/134 2 a. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting. – none received
b. Receive declarations of interest in accordance with the Localism Act 2011
None received
P25/135 3a. Approve planning committee meeting notes as minutes for 18 June 2025
Having been proposed (Cllr Bowden) and seconded (Cllr Bridge) it was RESOLVED to:
Approve planning committee meeting notes as minutes for 18 June 2025
3b Approve planning committee meeting notes as minutes for 16 July 2025
Having been proposed (Cllr Hughes) and seconded (Cllr J Willox) it was RESOLVED to:
Approve planning committee meeting notes as minutes for 16 July 2025
P25/136 4. Meeting action log.
Noted.
Objective: Foster public participation and engagement
P25/137 5. 15 Minute Public Participation Session with respect of business on the agenda only. To note a question, representation, or statement from member(s) of public.
One member of the public spoke about the grants.
One member spoke about burial volunteers, allotments and heritage survey going to family fun day.
P25/138 6. Note events group update and agree any actions
Recommendations for Committee:
Having been proposed (Cllr Bowden) and seconded (Cllr Bridge) it was RESOLVED to:
1. To note the update.
2. To invite councillors to attend the upcoming volunteer morning at the Burial Ground Thursday 28 Aug 10 am-Noon (Council objective: Community. Engagement. Environment.)
3. The Bra Bank to be advertised regularly in the Foss Focus, on noticeboards, in shops (if they are willing), in the toilet areas, and via the school (Council objective: Community. Engagement.)
4. Agree to the £10 hire charge of the field for the Open Sports Day from the events budget.
5. Agree for food vans to be at the Open Sports Day and to liaise with the Sports Hub on vendors.
6. Agree to having the rowing machine at the event. (Council objective: Community. Engagement.)
7. Agree the above-mentioned information/activities to be on the council stall at the Fun Day and the Waterfront group to have a separate stall. (Council objective: Community. Engagement. Environmental.)
8. Agree support the sale of the donated occasion cards, with money raised going towards the Westcroft project.
9. To agree a comms post about potential areas that would benefit from litter-picking (Council objective: Community, Engagement. Environmental.)
10. Agree for recycled project ideas to go out on comms throughout National Recycling Week. (Council objective: Engagement.)
11. Agree to support an Autumn/Halloween craft session for the children and work with the Sports Hub (note no hire fees as per council decision) (Council objective: Community. Engagement
P25/139 7. Update on Family Fun Day, including review of Events Plan, and agree provisional date for 2026
Having been proposed (Cllr Shepherd) and seconded (Cllr Saunders) it was RESOLVED: To agree that, should the council approve Saxilby Family Fun Day 2026, it will take place on Saturday 22 August. 2026.
Thanks were passed to the clerk and admin assistant for their work on the events plan.
P25/140 8. Approve survey for Heritage Room Consultation
Having been proposed (Cllr J Willox) and seconded (Cllr Hughes) it was RESOLVED: to approve the survey for Heritage room consultation, with one extra question numbered 5. Would a heritage room be better located somewhere else in the village?
P25/141 9. To consider and agree consultee response to WL/2025/0805 for conversion of existing barn to create 1 three-bedroom dwelling. Castle Farm, Cowdale lane, Sturton by Stow, Lincoln, LN1 2PL
Having been proposed (Cllr Bridge) and seconded (Cllr Hughes) it was RESOLVED:
Support the application in line with the following policies in the NDP
Policy 1f enhance local biodiversity.
Policy 8 – Small scale employment opportunities
P25/142 10. To consider and agree consultee response to WL/2025/00780 Planning application for side extension and alterations to main dwelling, and construction of detached triple garage. Manor Farm, Gainsborough Road, Saxilby, LN1 2LX
Having been proposed (Cllr I Willox) and seconded (Cllr Hughes) it was RESOLVED:
Support the application in line with the following policies in the NDP
Policy 1f enhance local biodiversity.
Policy 8 – Small scale employment opportunities
Objective: Preserve and enhance heritage assets, environmental assets, and wildlife
To note updates and agree actions in supporting papers:
P25 /143 11. NDP Review
Having been proposed (Cllr Huges.) and seconded (Cllr I Willox) it was RESOLVED to:
1. Note the update and approve the submission of a funding application to WLDC, to include an amount of £1600.00, alongside the application for heritage lighting. (with an amendment that it goes to the scrutiny panel first for approval)
2. The Neighbourhood Plan Review Working Group be authorised to host an information stall at the forthcoming Family Fun Day, to engage with residents regarding the revised Neighbourhood Plan and the forthcoming referendum.
P25/144 12. NDP Project 3.1 Saxilby and District Multi-Use Games Area
Having been proposed (Cllr J Willox.) and seconded (Cllr Bowden) it was RESOLVED to:
approve to apply for funding from the National Lottery
Awards from All Fund up to the £20,000 limit, subject to the Grants Panel
confirming eligibility, and Full Council approving the final application
content.
P25/145 13 NDP Project 4.0 Saxilby Waterfront Working Group
1.Having been proposed (Cllr J Willox.) and seconded (Cllr Hughes) it was RESOLVED to:
Progress with press release regarding Anglian Water’s lack of response to the maintenance and painting of the pipe bridge, as agreed by council.
[Clerk note: This has been agreed by council, therefore clerks can action].
2. Contact the Conservation Officer to request an update on the progress with the Conservation Area review.
3. Seek confirmation of eligibility from the Grants Scrutiny Panel to apply for the One Stop Community Grant in support of the Heritage Lighting by September [Clerk note: This unable to be confirmed until the grant eligibility is re-leased, which has not been done yet by the grant providers. It is expected this will occur in September when the grant is re-opened].
P25/146 14. Agree for three named committee members to collate information on trees in the parish and bring back to September committee to consider requesting additional Tree Preservation Orders in the parish
Having been proposed (Cllr I Willox.) and seconded (Cllr J Willox) it was RESOLVED to:
Elect Cllr Hughes Cllr Bridge and Cllr Saunders to collate information on trees in the parish and bring back to September committee to consider requesting additional Tree Preservation Orders in the parish
P25/147 15. Agree to request WLDC look at adding a Tree Preservation Order on a large oak tree at the rear of the former Bridge Inn
Having been proposed (Cllr Bowden) and seconded (Cllr I Willox) it was RESOLVED to:
request WLDC look at adding a Tree Preservation Order on a large oak tree at the rear of the former Bridge Inn
P25/148 16. Westcroft Green Space Task and Finish Group
To note the report and for the clerks, with support and eligibility confirmation from the grants scrutiny panel, to apply for Tesco Stronger Starts Funding
Report Noted
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to:
For the clerks, with support and eligibility confirmation from the grants scrutiny panel, to apply for Tesco Stronger Starts Funding.
P25/149 17. Update on allotments visit
Noted.
Having been proposed (Cllr Bridge) and seconded (Cllr Saunders) it was RESOLVED to:
recommend to go back to the builders for further discussion around the
proposed allotments, enclosed dog park and community building. Naturally, the housing will also be a matter for discussion too.
P25/150 18. Update on Scrutiny Panel grants reviewed update
Noted.
The meeting closed at 20:06
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council until they are approved and signed.