Minutes
Planning and Development Committee Meeting Minutes
19:30pm Wednesday 17 September 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present
Cllrs Bowden, Hughes, Saunders (Chair), Shepherd, Wheatley, I Willox and J Willox
Members Absent
In Attendance
Assistant Clerk, Zarina Belk
Five members of the public were present.
Members Absent
Cllr Bridge
Meeting
Procedural:
P25/151 1. Note apologies for absence
Apologies of absence were noted for Cllr Bridge
P25/152 2 a. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting.
none received
b. Receive declarations of interest in accordance with the Localism Act 2011
None received
P25/153 3 Approve planning committee meeting notes as minutes for 20 August 2025
Having been proposed (Cllr Bowden) and seconded (Cllr J Willox) it was RESOLVED to:
Approve planning committee meeting notes as minutes for 20 August 2025
P25/154 4. Meeting action log.
Noted
Objective: Foster public participation and engagement
P25/154 5. 15 Minute Public Participation Session with respect of business on the agenda only. To note a question, representation, or statement from member(s) of public.
One member of the public expressed his concerns regarding old water pipe which runs through the village, this is now 120 years old, and he has great concerns about if this pipe burst and the consequences. Would like us to note the state of the water pipe and bridge, and if there was a mishap who do the public contact. Chair to liaise with the clerk regarding this issue.
One member of the public said they were happy to answer any questions on agenda items 17 and 19 if required.
One member of the public spoke about their interest in item P25/164 14. And P25/168 18.
one member of the public spoke about their interest in item P25/168 18 and that they had spoken to several agencies regarding the deer. Also, agenda item P25/165 15.why wildflowers and hedgehog highways were not included in the report.
P25/156 6. Note events group update and agree any actions
Recommendations for Committee:
Having been proposed (Cllr Shepherd) and seconded (Cllr I Willox) it was RESOLVED to:
a. note the update
b. note the action log
(4) hold regular Burial Ground Volunteer sessions – once a month between April to October, with Cllr Saunders to liaise with office/Grounds Manager.
(5) approve volunteer sessions to maintain the planted area outside Barnards Garage and Mill Lane facilities.
(11) approve Events WG members represent the council on the Churches Remembrance Working Group.
(12) approve Events WG members represent the council on the Christmas Light Switch-on/Events meetings.
(13) note the draft 2026 calendar
P25/157 7. Agree for the Events Working Group to progress remembrance arrangements
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
agree for the Events Working Group to liaise with officers for this year and look to taking it on with support next year.
P25/158 8. Agree allocation of funds raised on council stall at the Family Fun Day 2025
This was agreed at August planning agenda item P25/138 6.
P25/159 9. To consider and agree consultee response to WL/2025/00881. Planning application to erect a rear extension at 4 The Rowans, Saxilby, Lincoln, LN1 2SP
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED:
To support the application in line with NDP Policy 2017 and 2025 Policy 1b - has regard to the overall character of the area and the current layout, density and size
of the surrounding plots and dwellings to which the scheme relates in Line with Policy
3; and 1f - enhance local biodiversity in line with Policy 13;
P25/160 10. Consider and agree consultee response to LCC PL/0071/25. Development: for new concrete boundary walling, 125m long and 2.5m high. Lindum Waste Recovery, Saxilby Enterprise Park, Skellingthorpe Road, Saxilby
Having been proposed (Cllr Saunders) and seconded (Cllr I Willox) it was RESOLVED to:
Support the application in line with NDP Policy 2017 and 2025 Policy 7.1 - Proposals for new employment developments and/ or redevelopment of sites for storage,
distribution and light manufacturing uses will be supported in both the existing and
proposed employment sites shown on Figure 7 provided the proposed development is of
a scale that respects the character of the area and neighbouring land uses in accordance
with the Saxilby with Ingelby Design Code 2024.
Objective: Preserve and enhance heritage assets, environmental assets, and wildlife
To note updates and agree actions in supporting papers:
P25 /161 11. Agree WLDC Community Development Fund Grant application to complete the Neighbourhood Plan Review
Having been proposed (Cllr J Willox) and seconded (Cllr Shepherd) it was RESOLVED to
Agree WLDC Community Development Fund Grant application to complete the Neighbourhood Plan Review
P25/162 12. Agree WLDC Community Grants Expressions of Interest for the MUGA and Westcroft Greenspace Projects
Having been proposed (Cllr J Willox) and seconded (Cllr Bowden) it was RESOLVED to:
agree WLDC Community Grants Expressions of Interest for the MUGA and Westcroft Greenspace Projects
P25/163 13. To consider a resident’s request for cycle parking outside of One Stop
Having been proposed (Cllr Bowden) and seconded (Cllr I Willox) it was RESOLVED to:
1. Support the request in principle
2. Clerk to speak to One Stop to explore request
3. Clerk to speak to Highways regarding safe siting
4. If parking secured/funded seek permission from the County Council for the installation of cycle stands if on the public highway.
P25/164 14. To provide an update on community assets and agree next steps
Having been proposed (Cllr Shepherd.) and seconded (Cllr I Willox) it was RESOLVED to:
a) Note the responses received from asset owners to date.
b) Agree to prepare draft ACV nominations for Hardwick Scrub, Ingleby Clay, and Saxilby Community Wood, in conjunction with the owners and WLDC
c) Agree to contact Star Pubs regarding The Anglers Public House to establish freeholder’s position
d) Agree to send reminders to asset owners who have not yet responded
e) Agree that ACV listing is not necessary for parish-owned land at this stage
f) Agree that a finalised list of supported nominations will be brought back to Committee for approval prior to submission
P25/165 15. To receive the Biodiversity Assessment and Enhancement Plan for Parish Green Spaces and agree actions
Having been proposed (Cllr Hughes.) and seconded (Cllr Bowden) it was RESOLVED to:
1. Approve in principle the implementation of biodiversity enhancements across council owned parish green spaces as outlined above.
2. Review mowing and maintenance to integrate biodiversity-friendly management practices -October committee
3. Prioritise sites with the highest potential gains:
o Westcroft Green Space
o St. Botolph’s Church Yard
o Ashfield Grange
4. Explore community engagement opportunities, including wildlife monitoring, educational signage, and volunteer planting projects.
5. Apply for funding/grants to support tree and hedgerow planting (e.g., Woodland Trust free community trees).
P25/166 16. NDP Review
Having been proposed (Cllr J Willox) and seconded (Cllr Hughes) it was RESOLVED to:
note the update and agree to use Saxilby with Ingleby Neighbourhood Development Plan (NDP) 2017 or NDP 2025, alongside Saxilby with Ingleby Design Code and Guidance (2024) and Saxilby with Ingleby Housing Needs Assessment (2024), as material considerations when responding to planning applications as a consultee.
2. The Committee approves the submission of a funding application to the West Lindsey District Council (WLDC) Community Development Fund, including a request for £1,600 in funding.
P25/167 17. NDP Project 3.1 Saxilby and District Multi-Use Games Area
Noted
P25/168 18. NDP Project 4.0 Saxilby Waterfront Working Group
Deferred
P25/169 19. NDP Project 3.3 & 3.4 Westcroft Green Space Working Group
Having been proposed (Cllr J Willox) and seconded (Cllr I Saunders) it was RESOLVED to:
1. approve Westcroft Consultation Plan including timeline (public consultation to end 7 November 2025, 5 December timeline for report to be completed, in time to go to the Westcroft group and then planning on 17 December.)
Having been proposed (Cllr Bowden) and seconded (Cllr Shepherd) it was RESOLVED to
2. approve Westcroft Survey
P25/170 20. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Bowden) and seconded (Cllr I Willox) it was RESOLVED to:
Go into closed session.
Five members of the public left.
P25/171 21. To note correspondence relating to Northfield Rise Green Space.
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to:
Note the email and reply with the previously agreed council position.
The meeting closed at 20:34
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council until they are approved and signed.