Minutes
Planning and Development Committee Meeting Minutes
19:30pm (started 19:41 due to finance over running) Wednesday 16 July 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present
Cllrs Bridge, Hughes, Saunders (Chair), Shepherd, and I Willox
Members Absent
Cllrs Barratt, Bowden, J Willox
In Attendance
Assistant Clerk, Zarina Belk
Five members of the public were present.
Non-Committee Members Present
Cllr Wheatley.
Cllr Waller
Meeting
Procedural:
P25/118 1. Note apologies for absence
Apologies of absence were noted for Cllrs Barratt and Bowden and J Willox
P25/119 2 a. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting. – none received
b. Receive declarations of interest in accordance with the Localism Act 2011
Cllr I Willox declared a non-pecuniary interest in item 7
P25/120 3. Approve planning committee meeting notes as minutes for 18 June 2025
Deferred.
P25/121 4. Meeting action log.
Noted
Objective: Foster public participation and engagement
P25/122 5. 15 Minute Public Participation Session with respect of business on the agenda only. To note a question, representation, or statement from member(s) of public.
A member of the public expressed their thanks to the councillors for the thanks the waterfront group had received.
A member of the public expressed concern that the volunteer events calendar doesn’t seem to have any dates for the waterfront even though there are dates for other volunteer groups, would like to hear what councillors’ thoughts are on that. They wanted to confirm that it is the council that needs to submit the grant application and not them personally. They have taken on board the comments that Cllr Shepherd made re lighting. Their concern is the closing date is the 31/07/25 and the timeline of this, there is not another meeting before the 31 July. So as with the MUGA grant can councillors approve the grant.
P25/123 6. Note events group update and agree any actions
Recommendations for Committee:
Having been proposed (Cllr Shepherd.) and seconded (Cllr Bridge) it was RESOLVED to:
1. Burial Ground Vol Session: agree for another Volunteer session at the Burial ground in July. Events group to propose dates to take to grounds team to agree (Council objective: Community. Engagement. Environment).
Having been proposed (Cllr Shepherd.) and seconded (Cllr Hughes) it was RESOLVED to:
2. Well-Being Clinic: To recommend that the Well-Being Clinic be arranged in conjunction with Warm Spaces from October through to January and for events group to liaise with both parties and feedback (Council objective: Resident Well-being. Engagement).
Having been proposed (Cllr Shepherd.) and seconded (Cllr Bridge) it was RESOLVED to:
3. Open Sports Day To agree an Open Sports Day to be Held in September/October – events group to confirm date with Recreation Ground Charity. Events group to request the Sports Hub be open for the duration and request for profits to be donated to MUGA RFF (there will be no hire charge as agreed at last full council) (Council objective: Community. Engagement).
Having been proposed (Cllr Bridge.) and seconded (Cllr I Willox) it was RESOLVED to:
4. Garage/Garden Sale To agree to support a garage/garden sale trail as part of National Recycling Week in September. Social media posts will need to go out early August, so residents have time to get organised, with events group to organise. Comms to support. (Council objective: Community. Engagement. Environmental).
Having been proposed (Cllr. Hughes) and seconded (Cllr Bridge) it was RESOLVED to:
5. Saxilby Wildlife Support Group: That the committee support an all-encompassing Saxilby Wildlife Support Group, and for the events group to liaise with Wildline and other relevant organisations on how to protect and support local wildlife. To liaise with the HOG group to see if they wish to be incorporated into this (Council objectives: Environmental. Biodiversity. Community).
Having been proposed (Cllr Saunders.) and seconded (Cllr Bridge) it was RESOLVED to:
6. Dutch Football Exchange: To agree in-principle to have a more active role in the Dutch Football Exchange that will take place over Easter 2026 (e.g. such as welcoming the visitors and handing out medals). More information is due to follow later in the year when football meets to discuss this (Council objectives: Community. Engagement).
Having been proposed (Cllr Bridge.) and seconded (Cllr Shepherd) it was RESOLVED to:
7. Christmas Lights Switch-On Events Group: Recommend an informal Christmas Events Group so interested parties/groups/organisations can share their planned events, which can then be co-ordinated into an overall community timetable for comms to promote, with the events group to lead and co-ordinate (Council objective: Community. Engagement).
Having been proposed (Cllr. Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
8. Comms: For the events group to liaise with the admin assistant regarding comms posts required for the above events.
P25/124 7. To consider and agree consultee response to WL/2025/00576 RECONSULTATION Planning application for erection of 4no. dwellings. Land to south of Ingamells Drive, Saxilby, Lincoln, LN1 2WX.
Having been proposed (Cllr Saunders) and seconded (Cllr Hughes) it was RESOLVED:
To reject [oppose] the application and re submit last month’s comments.
Objective: Preserve and enhance heritage assets, environmental assets, and wildlife
To note updates and agree actions in supporting papers:
P25/125 8. NDP Review
Having been proposed (Cllr Hughes.) and seconded (Cllr Saunders) it was RESOLVED to:
1. Use the Design Code and Housing Needs Assessment when making comments on planning applications.
Having been proposed (Cllr. I Willox) and seconded (Cllr Hughes) it was RESOLVED to:
Promote Regulation 16 with residents
2. Having been proposed (Cllr Saunders.) and seconded (Cllr Hughes) it was RESOLVED to:
Contact Locality to find out what the parish council’s position is with funding.
3. Having been proposed (Cllr Saunders) and seconded by (Cllr Shepherd) it was resolved to:
Agree to promote the NDP more frequently in coms, Foss Focus, monthly coffee mornings and Family Fun Day.
P25/126 9. NDP Project 3.1 Saxilby and District Multi-Use Games Area Update
Received
P25/127 10. NDP Project 4.0 Saxilby Waterfront Working Group
1.Having been proposed (Cllr Saunders.) and seconded (Cllr Bridge) it was RESOLVED to:
seek committee approval for the inclusion of a covering letter alongside conservation leaflets being distributed to residents and stakeholders
2.Having been proposed (Cllr Saunders.) and seconded (Cllr Hughes) it was RESOLVED to:
Explore Biodiversity initiatives – composting and re-purposing excess willow
3.Having been proposed (Cllr.) and seconded (Cllr) it was RESOLVED to:
Support fund raising event on 26 July 2025 by offering refreshments (relevant requirements to be met such as risk assessments
4.Having been proposed (Cllr Hughes.) and seconded (Cllr Bridge) it was RESOLVED to:
Invite members of council to attend a Working Group volunteer event on 02 August 2025.
5. Having been proposed (Cllr Saunders.) and seconded (Cllr I Willox) it was RESOLVED to:
Grants and Fund Raising for Heritage Lighting: For SWWG to liaise with the Grants Scrutiny Panel to confirm eligibility to apply for four grants - One Stop Community Grant, One Earth Fund, National Grid, West Lindsey District Council - and Planning and Development Committee approve grants being submitted subject to this confirmation.
6.Having been proposed (Cllr. Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
To continue to work with CRT and partner groups to address the issue of deer in the canal.
Having been proposed (Cllr Saunders.) and seconded (Cllr Hughes) it was RESOLVED to:
7.Committee authorises the journalling of the funds for surplus fencing material to Grounds Maintenance from Saxilby Waterfront Budget. Subject to cost.
Having been proposed (Cllr Saunders.) and seconded (Cllr Bridge) with one abstention it was RESOLVED to:
Agree the exit strategy.
P25/128 11. Accept offer for a Woodland Trust Wildlife Tree Pack to plant hedging council land at Westcroft (location https://what3words.com/walking.surfer.frown)
Having been proposed (Cllr. Hughes) and seconded (Cllr Shepherd) it was RESOLVED to:
Accept the offer for a woodland trust wildlife tree pack.
P25/130 12. Consider and agree a response to a resident request to plant trees on Sellars Walk
Having been proposed (Cllr. Saunders) and seconded (Cllr Hughs) it was RESOLVED to:
1. To support the recommendation, not to support the resident’s request to plant tall evergreen trees on council-owned land, on the grounds that it does not align with the council’s biodiversity strategy, environmental responsibilities under the Environment Act 2021, or permission for private planting on public land.
2. The second recommendation was not proposed and therefore not carried.
P25/131 13. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr. Shepherd) and seconded (Cllr Bridge) it was RESOLVED to:
Go into closed session
20:47 5 members of the public left
Having been proposed (Cllr. Shepherd) and seconded (Cllr Bridge) it was RESOLVED to:
Allow Cllr Wheatley to remain, Cllr Waller left.
P25/132 14. To provide feedback on the proposed development in the village.
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
Submit the response to the developer.
The meeting closed at 21:07
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council until they are approved and signed.