Minutes
Planning and Development Committee Meeting Minutes
18:45pm Wednesday 18 June 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present
Cllrs Bowden, Hughes, Saunders (Chair), J Willox, and I Willox
Members Absent
Cllrs Barratt, Bridge, and Shepherd
In Attendance
Clerk, Lydia Hopton.
Five members of the public were present.
Non-Committee Members Present
Cllr Wheatley.
Meeting
Procedural:
P25/099 1. To elect a vice-chair for the committee.
Having been proposed (Cllr Hughes) and seconded (Cllr Bowden) it was RESOLVED to:
Elect Cllr J. Willox as vice-chair.
P25/100 2. Note apologies for absence
Apologies of absence were noted for Cllrs Barratt, Bridge, and Shepherd.
P25/101 3a. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting. b. Receive declarations of interest in accordance with the Localism Act 2011
None.
P25/102 4. Approve planning committee meeting notes as minutes for 21 May 2025
Having been proposed (Cllr J. Willox) and seconded (Cllr Saunders) it was RESOLVED (with one abstaining) to: Approve the planning and development committee meeting notes as minutes for 21 May 2025, with a correction to remove Cllr Barratt from the list of those who were present.
P25/103 5. Meeting action log.
Noted – clarification was sought on what Cllr Saunders actions are under item P25/083 9.
P25/104 6. Agree the 2024-25 CIL report to send to West Lindsey District Council
Having been proposed (Cllr J. Willox) and seconded (Cllr Hughes) it was RESOLVED to:
Agree the 2024-25 CIL report to send to West Lindsey District Council.
Objective: Foster public participation and engagement
P25/105 7. 15 Minute Public Participation Session with respect of business on the agenda only. To note a question, representation, or statement from member(s) of public.
- A member of the public spoke in opposition to the planning application on Ingamells Drive with reference to the plan to remove the hedge down boundary, and requested an objection on this.
- A member of the public spoke in opposition to the planning application on Ingamells Drive due to loss of privacy through proposed removal of the hedge as part of the application.
P25/106 8. Note events group update and agree any actions
The update was received and actions agreed:
Cllr Waller arrived 18:58
To get positive mental health and wellbeing flyers to advertise on comms and agree timeline.
Having been proposed (Cllr Saunders) and seconded (Cllr J Willox) it was RESOLVED:
For councillors to collate and send to the office by 9am Monday 23 June 2025 positive mental health and wellbeing flyers to promote on comms.
To contact groups to see if they will put a volunteer flyer or post out – send to comms for advertising.
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED:
For councillors to collate and send to the office by 9am Monday 23 June 2025 flyers to promote on comms.
Agree a day and time for an informal [councillor] get-together at WestCroft green space.
Cllr Saunders proposed an amendment to the recommendation to clarify this was a councillor meeting. This was proposed (Cllr Bowden) seconded (Cllr Saunders) and resolved with Friday 27th 10am-12 being agreed.
Contact sports/fitness groups about Open Sports Event
Deferred back to events group to propose a date later in the year to provide more time to arrange. Admin to email sports groups to update them.
Check the calendar/Charity re using the field and any potential cost.
Deferred due to the sports day being postponed.
Recommend council support this event by not charging for room hire for those running sessions as part of the event.
Deferred due to the sports day being postponed.
Could Sports Hub hire fee be waivered/reduced if profits go towards MUGA?
Deferred due to the sports day being postponed.
P25/107 9. Note county council’s public notice to prohibit waiting on sections of Bridge Street, Saxilby and agree any response
Having been proposed (Cllr Saunders) and seconded (Cllr Hughes) it was RESOLVED:
To support the proposals.
Objective: Respond to planning consultations in-line with the NDP, to meet the needs of the community and addressing any transport impacts
P25/108 10. To consider and agree consultee response to WL/2025/00576 Planning application for erection of 4no. dwellings. Land to south of Ingamells Drive, Saxilby, Lincoln, LN1 2WX.
Cllr J Willox and Cllr I Willox declared a personal interest and did not take part in discussions or vote.
Having been proposed (Cllr Hughes) and seconded (Cllr Saunders), with two abstentions it was RESOLVED to provide a consultee response:
In 2023/24, permission was granted for three dwellings on this site. This application now proposes four dwellings despite the documented local housing need identifying a preference for smaller homes. The increase in number appears to be driven by maximising plot yield, not meeting identified local need.
Overdevelopment and Impact on Neighbouring Properties
The addition of a fourth dwelling represents over-intensification of the site and results in plot four being sited too close to the boundary line with adjacent properties, adversely impacting residential amenity.
Biodiversity and Habitat Concerns
Landscape and Design Code Concerns
The proposal involves the removal of healthy mature trees and hedgerows, contrary to Policy 12 of the Saxilby with Ingleby Neighbourhood Development Plan (NDP) which states:
c) Development should retain any healthy mature trees and hedgerows on site.
d) Development should incorporate measures to enhance wildlife such as bird/bat boxes and hedgehog highways.
e) Planting schemes should include native vegetation species to support local habitats.
The application refers only briefly to hedgehog access through fencing, with no detailed ecological enhancement plan, and no mention of bricks for swifts or provision for birds or bats.
The proposed fencing is not in-keeping with the local character, with hedging being a more appropriate boundary treatment, with that also providing bio-diversity and wildlife enhancements.
The planting schedule includes non-native trees, which does not align with the aim of improving biodiversity using native species which is contrary to Saxilby with Ingleby NDP.
Highways and Infrastructure
There is no evidence of a highways assessment or consideration of the junction capacity, particularly in light of cumulative housing development in the area. Increased vehicle movements from an additional dwelling should be formally assessed.
Call-In to Planning Committee
Given the proximity to neighbouring properties and local sensitivities, the Parish Council formally requests that this application is called in to the planning committee for determination, rather than decided under delegated powers.
19:16 Two members of the public left.
Objective: Preserve and enhance heritage assets, environmental assets, and wildlife
To note updates and agree actions in supporting papers:
P25/109 11. NDP Review
The NDP review update was noted. It has now moved to Regulation 16.
The chair passed on their thanks to NDP Group in putting this together and the administrator.
It was requested a hard copy be shared with all committee members.
P25/110 12. NDP Project 3.1 Saxilby and District Multi-Use Games Area
The MUGA update was noted. Cllr Waller (non-committee member) was invited to speak on the item by the chair of the committee. He provided an additional verbal up date - the tender is in draft, remaining funds being explored, he has spoken to the VCS officer and the FCC community foundation grant was discussed (20 August being the next bidding round). The next MUGA meeting is 09 July.
P25/111 13. NDP Project 4.0 Saxilby Waterfront Working Group
The Saxilby Waterfront Working Group update was noted.
a. Distribute the Waterfront Leaflet
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden), it was RESOLVED to:
Distribute the Waterfront Leaflet.
b. Agree members of planning and development committee to attend a Working Group volunteer session in June or July to support the group
Having been proposed (Cllr Hughes) and seconded (Cllr I Willox), it was RESOLVED to:
With an amendment to ‘invite’ councillors to attend a Working Group volunteer session in June or July to support the group and for admin to share the dates with councillors.
c. To note the funding sources for ordering the information boards
Noted.
It was requested the Bridge Street RFF be updated to Saxilby Waterfront RFF for clarity.
d. Submit a FOI to Anglian Water to ask for the last inspection report and how often the pipe bridge is inspected
Having been proposed (Cllr Saunders) and seconded (Cllr Hughes), it was RESOLVED to:
Contact Anglian Water to ask for the last inspection report and how often the pipe bridge is inspected.
e. For the Working Group to draft four funding applications for Planning and Development Committee Sign-off
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden), it was RESOLVED with two abstentions for:
The Working Group to draft an application for district cllr initiative funds for planning and development committee sign-off, seek further advice on other funds available, and for cllr Waller to share with waterfront group other grants available.
f. To agree the Cake Sale and Rock Choir performance, with relevant risk assessments and permissions to be put in place
Having been proposed (Cllr Saunders) and seconded (Cllr I Willox), it was RESOLVED to:
Agree the Cake Sale and Rock Choir performance, with relevant risk assessments and permissions to be put in place.
g. To agree the working group space within/next to the parish council gazebo/pitch
Having been proposed (Cllr Bowden) and seconded (Cllr Hughes), it was RESOLVED to:
Agree a pitch within/next to the parish council gazebo/pitch and for Cllr Bowden to liaise with Working Group, as councillor previously agreed to organise the parish council stand.
P25/112 14. Saxilby Speedwatch Update
The speed watch update was noted, including inviting cllrs to the training.
P25/113 15. Review a decision to erect post and wire fencing on Bridge Place Corner
Having been proposed (Cllr J. Willox) and seconded (Cllr Saunders) it was RESOLVED (with one against) to:
Overturn the decision to erect a post and wire fence.
P25/114 16. Agree Westcroft Green Space Task and Finish Group Terms of Reference
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to:
Agree Westcroft Green Space Task and Finish Group Terms of Reference adding “Seek proposed grant funding for recommendation to planning and development committee”
P25/115 17. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr J. Willox) and seconded (Cllr Bowden) it was RESOLVED to:
Enter closed session.
20:03 Three members of public left.
20:03 Cllr Bowden left the meeting.
20:07 Cllr Bowden returned to the meeting.
Permitting non-committee members into closed session
Having been proposed (Cllr J.Willox) and seconded (Cllr Bowden) it was RESOLVED to:
Permit non-committee members in closed session in-line with Standing Order 3y.
P25/116 18. Update regarding land at Northfield Rise and agree actions
Having been proposed (Cllr Saunders) and seconded (Cllr I. Willox) it was RESOLVED to:
Agree actions regarding land at Northfield Rise, for block pavers to be removed, a non-native hedge to be removed, a post and wire fence to be installed, and re-planting using locally appropriate native species, with correspondence to shared.
P25/117 19. Review MUGA tender document, provide feedback, and recommend to full council for approval
Having been proposed (Cllr J. Willox) and seconded (Cllr Bowden) it was RESOLVED to:
Recommend the MUGA tender document to Full Council for approval.
The meeting closed at 20:29.
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council until they are approved and signed.