Minutes
Planning and Development Committee Meeting Minutes
19:30pm Wednesday 19 November 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present
Cllrs E. Bowden, Bridge, Shepherd, Saunders, Wheatley, J. Willox, and I. Willox
Members Absent
Cllr Crump
In Attendance
Clerk: Lydia Hopton
Assistant Clerk: Zarina Belk
Non-Committee Members Present
2
Members of the Public Present
14
P25/191 1. Apologies for Absence
Apologies from Cllr Crump noted.
P25/192 2. Declarations of Interest and Dispensations
Note that no dispensation requests were received.
No declarations of interest were made at this stage.
P25/193 3. Approval of Previous Minutes
Having been proposed (Cllr E. Bowden) and seconded (Cllr Shepherd) it was RESOLVED to:
Approve the minutes of the meeting held on 15 October 2025 with the addition of Cllr Bridge being in attendance.
P25/194 4. Action Log
The action log was noted.
Objective: Foster public participation and engagement
P25/195 5. Public Participation
Representations were received in relation to agenda item 11 (Ref P25/201) regarding the proposed dissolution of Saxilby Waterfront Working Group. A deferral was requested until after March 2026, volunteer and on-going maintenance concerns were raised, as well as funding considerations.
P25/196 6. NDP Review
The NDP review was noted.
P25/197 7. NDP Project 3.1 Saxilby & District Multi-Use Games Area
Noted.
Cllr J. Willox reported comms will be issued to update residents on project progress and funding (currently 76% achieved).
P25/198 8. NDP Project 4.0 Saxilby Waterfront Working Group
The Waterfront Working Group update was noted.
P25/199 9. Saxilby Waterfront Consultation Survey Results
Having been proposed (Cllr Saunders) and seconded (Cllr E. Bowden) it was RESOLVED for the:
Clerk to explore feasibility of Option C - i. Seek alternative location for heritage room options such as community centre/library/village hall/‘old toilets’ on Saxilby Public Recreation Ground and report back to the committee and ii. Update shower room for boaters.
P25/200 10. Succession Planning for Saxilby Waterfront Working Group
Having been proposed (Cllr Saunders) and seconded (Cllr J.Willox) it was RESOLVED to:
Hold a succession planning meeting with group members and bring a succession paper to the Planning & Development Committee.
P25/201 11. Outstanding Waterfront Masterplan Actions and Dissolution of SWWG
1. Transfer remaining Waterfront Masterplan and NDP actions (A1–7) to the remit of the Planning & Development Committee.
Having been proposed (Cllr Shepherd) and seconded (Cllr Saunders) it was RESOLVED (with two opposed) to:
Transfer remaining Waterfront Masterplan and NDP actions (A1–7) to the remit of the Planning & Development Committee.
2. Continue volunteer transition in line with exit strategy Item D.
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED (with two abstaining) to: Continue volunteer transition in line with exit strategy Item D.
3. Dissolve Saxilby Waterfront Working Group on 28 November 2025.
Having been proposed (Cllr Saunders) and seconded (Cllr E.Bowden) it was RESOLVED (with two abstaining) to:
Dissolve Saxilby Waterfront Working Group on 28 November 2025.
P25/203 12. NDP Project 3.3 & 3.4 Westcroft Green Space Working Group
Having been proposed (Cllr E. Bowden) and seconded (Cllr Shepherd) it was RESOLVED to:
1. Note the update.
2. Agree the updated consultation plan timeline.
3. Request the grant funding panel to source potential grant funding and report to the Working Group.
P25/204 13. Speed Watch
Having been proposed (Cllr Wheatley) and seconded (Cllr Saunders) it was RESOLVED to:
Appoint Cllr Wheatley as the new lead councillor, with thanks given to Cllr Waller for their service as the previous lead.
P25/205 14. Grant Funding Update
The grant funding update was noted.
P25/206 15. Events Working Group Update, Calendar & Action Log
1. Set aside resolution P25/123(6) in-line with Standing Order 7a.
Having been proposed (Cllr Saunders) and seconded (Cllr E. Bowden) it was RESOLVED to:
Set aside resolution P25/123(6) in-line with Standing Order 7a.
2. Discontinue the formation of a council-run Wildlife Support Group and for
related matters (e.g., HOG and deer issues) to be progressed independently if
community groups want to.
Having been proposed (Cllr Bridge) and seconded (Cllr Shepherd) it was RESOLVED (two abstentions) to:
Discontinue setting-up a council-run Wildlife Support Group
3. Replace coffee mornings with quarterly fundraising events to support local
community causes.
Having been proposed (Cllr Wheatley) and seconded (Cllr E.Bowden) it was RESOLVED to:
4. Support four local causes via fundraising events:
Having been proposed (Cllr E.Bowden) and seconded (Cllr Bridge) it was RESOLVED to:
Support four local causes via fundraising events: Village Hall (roof), Wildline Wildlife Sanctuary, Saxilby Nature Project, and Westcroft Greenspace Development.
5. Agree for Cllr Saunders to contact beneficiary organisations.
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED:
For Cllr Saunders to contact beneficiary organisations.
6. Approve the fundraising event time slot (Fridays, 3:30pm–5:30pm) and waiver the
two-hour room hire fee as a goodwill gesture.
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
Agree an amended proposal to approve the fundraising event time slot (Fridays, 3:30pm–5:30pm) without waivering the room hire fee.
7. Proceed with March general table-top/jumble sale.
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
Proceed with a March general table-top/jumble sale.
8. Support Dutch Exchange Weekend (3–5 April 2026)
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley) it was RESOLVED (with one abstention) to:
Support the Dutch Exchange Weekend (3–5 April 2026) by:
a. Providing an official welcome
b. Offering volunteers for activities
c. Delivering an Easter egg event
d. Suggest organisation applying for grant funding (waiver room hire proposal was withdrawn)
9. Approve 2026 events calendar.
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley) it was RESOLVED (with one abstention) to:
Approve 2026 events calendar.
10. Events group members liaise with Village Hall and local organisations for shared events calendar.
Having been proposed (Cllr Saunders) and seconded (Cllr E.Bowden) it was RESOLVED to:
Liaise with Village Hall and local organisations to create shared events calendar
11. Hold Grant Funding Workshop Jan/Feb 2026, subject to confirmation of workshop leader
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley) it was RESOLVED to:
Hold a grant funding workshop Jan/Feb 2026.
12. Note Events WG update and action log.
Noted.
P25/207 16. Remembrance Event Feedback & Actions
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
1. Note feedback on 2025 Remembrance Service.
2. Agree date for 2026 Service: Saturday 7 November 2026 at 10:45am.
3. Agree purchase of wreath (red, purple, white flowers).
4. Agree purchase of additional large poppies for lamp post display.
P25/208 17. Bus Stop Relocation (Church Road)
Having been proposed (Cllr E. Bowden) and seconded (Cllr I. Willox) it was RESOLVED to:
Approve in principle the relocation of the bus stop on Church Road if a pedestrian crossing is instated over Church Road.
P25/209 18. Planning Consultation WL/2025/01029 Lindum Waste Recovery, Unit 14
A personal interest was declared by Cllr I. Willox.
Having been proposed (Cllr Saunders) and seconded (Cllr E. Bowden) it was RESOLVED to:
Support the proposal in line with NDP policies 1b, 3e, 7.4, and the Environment Agency-recommended planning condition.
P25/210 19. Planning Consultation WL/2025/01109 Extension to Stables & Concrete Base (25 West Bank)
20:49 A pecuniary interest was declared by Cllr I. Willox who left the meeting.
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
Support the proposal in-line with NDP policy1b.
20:50 Assistant Clerk left. Cllr I. Willox returned. Assistant clerk returned.
P25/211 20. Closed Session
Having been proposed (Cllr Saunders) and seconded (Cllr J. Willox) it was RESOLVED to:
Move into closed session.
20:51 Meeting closed.
20:54 Meeting re-opened.
P25/212 21. Feedback on Development Proposal
Having been proposed (Cllr Saunders) and seconded (Cllr E. Bowden) it was RESOLVED to:
Note discussion including allotments, dog walking area, nature area/orchard, pathways/cycleways (Green Lane), flooding queries, attenuation pond, community building, potential shop, soft landscaping/hedging, and greenspace focal point, and express willingness to work with the developer.
21:36 Meeting Closed.
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council until they are approved and signed.