Minutes
Planning and Development Committee Meeting Minutes
18:30pm Wednesday 15 October 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present
Cllrs Bowden, Hughes, Saunders (Chair), Shepherd, Wheatley, and I Willox.
Members Absent
Cllr J Willox.
In Attendance
Assistant Clerk, Zarina Belk
Four members of the public were present.
Meeting
Procedural:
P25/172 1. Note apologies for absence
Apologies of absence were noted for Cllr J Willox
P25/173 2 a. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting.
None received.
b. Receive declarations of interest in accordance with the Localism Act 2011
None received.
P25/174 3 Approve the planning and development committee meeting notes as minutes for 17 September 2025
Having been proposed (Cllr Hughes) and seconded (Cllr Bowden) it was RESOLVED to:
Approve the planning and development committee meeting notes as minutes for 17 September 2025.
P25/175 4. Meeting action log.
Noted.
Objective: Foster public participation and engagement
P25/176 5. 15 Minute Public Participation Session with respect of business on the agenda only. To note a question, representation, or statement from member(s) of public.
a. A member of the public spoke regarding the water pipe on Bridge Street. He thanked the parish council for writing to Anglian Water and their involvement. There are now signs with an emergency contact number in case there is a leak from the pipe, however they have only put them on the far bank. It was suggested that another poster be placed in the locked notice board on the roadside (assistant parish clerk asked to organise this).
b. A member of Saxilby Waterfront Working Group gave a verbal update on the Saxilby Waterfront Working Group report agenda item P25/185 14. They were delighted with the grant from One Earth for £1,000 and noted the volunteer group has had its last volunteer day.
c. A member of the public raised concerns regarding the speed of traffic on Field Avenue. They would be grateful for an update on the proposed pelican crossing on Church Road. Chair suggested that Field Avenue could be passed to the speed watch group to look at and feedback.
P25/177 6. Note Events Working Group update, calendar and action log, and agree event actions including:
Recommendations for Committee:
The update was noted.
Action log and draft calendar - deferred.
Having been proposed (Cllr Bowden) and seconded (Cllr Shepherd) it was RESOLVED to:
i. To propose organising and hosting an Open Sports Day next year. Date to be confirmed subject to where we are with the MUGA.
ii. To recommend in principle to hold four coffee mornings to raise funds for the specified National/local organisations/groups. Deferred to take back to events to discuss dates and fundraising
iii. Having been proposed (Cllr Bridge) and seconded (Cllr I Willox) it was RESOLVED:
For councillors on the Events WG to undertake a First Aid course and to have DBS checks, to better assist with future events.
a. Christmas Lights
Having been proposed (Cllr Bowden) and seconded (Cllr Shepherd) it was RESOLVED to:
i. Agree a contribution towards First Aid £80 (est.) and SIA costs £200 (est.) for the event.
ii. Agree for councillors to lead children’s craft activities in the Youth Room as part of the event, and to purchase materials as required £50 (est.)
iii. Note to the purchase of the Christmas tree on the High Street. To agree fund a Christmas tree and decorative lights, to be placed in the small play park area (council-leased land) (£250est.) in order for the tree-lighting ceremony to take place in a safe manner.
b. Remembrance service
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to:
Purchase a wreath using red, purple and white flowers.
Having been proposed (Cllr Hughes) and seconded (Cllr Bridge) it was RESOLVED to:
Agree cllr Saunders, as chair, the lead for remembrance service.
c. Macmillan Coffee Morning
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to:
Agree Retrospective formal confirmation of hosting the Macmillan Coffee Morning and purchase of cakes (£12.50)
d. Walking Football
Having been proposed (Cllr Bowden) and seconded (Cllr Wheatley) it was RESOLVED to:
Host a walking football tournament in partnership with Saxilby AFC, following success of the walking football tournament at the council organised Open Sports Day.
e. Note Family Fun Day Report
Having been proposed (Cllr Bridge) and seconded (Cllr I Willox) it was RESOLVED to:
i. Note the report.
ii. Approve the events working group to collaborate with administration team to organise and deliver the 2026 event
iii. Agree for the office to seek sponsorship from local business(es) for the 2026 event
P25/178 7. Agree to contact Highways to request a Quiet Lane Trial for Saxilby to Torksey
Having been proposed (Cllr Saunders) and seconded (Cllr Hughes) it was RESOLVED to:
1. Seek feedback from residents on the proposed trial, to feed into the development of the trial.
2. Contact Torksey Parish Council to advise them of the request and explore collaboration.
3. Contact county councillor Brockway to advise them of the request.
4. Approve submitting a formal request to Lincolnshire County Council (Highways) for a trial designation of Sykes Lane (Saxilby to Torksey) as a quiet lane. Authorises the clerk to draft and send the request, including the rationale and community benefits outlined in this report. Offers support in local engagement, feedback collection, and monitoring.
5. Build budget for 2026/27 to support the project.
P25/179 8. Update on meeting with WLDC regarding S106 contributions in the parish
Noted.
P25/180 9. Consider and agree consultee response to WL202500984. Planning application for removal of 2 no. timber garages and erection of annex extension. Station Cottage, Sykes Lane, Saxilby, Lincoln, LN1 2NR.
Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED:
To support the application in line with NDP 2025 policy 1b, 1c and 1d.
P25/181 10. Consider and agree consultee response to WL202500995. Planning application for erection of 4no. dwellings being to removal of conditions 2 & 10 and vary condition 9 of planning permission WL/2025/00576 granted 15 September 2025 - BNG will be provided off-site.
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
Agree that as planning permission has now been granted that no comments will be submitted.
P25/182 11. To note a response from Cllr Brockway regarding parking on double yellow lines on the corner of High Street and William Street outside One Stop and request Highways install bollards
No update received from Cllr Brockway as yet. Assistant parish clerk to follow-up.
P25/183 12. NDP Review
Having been proposed (Cllr Saunders) and seconded (Cllr I Willox) it was RESOLVED to:
1. Note the report and progress made.
2. Update the parish council website and social media to reflect this current stage in the Neighbourhood Plan Review process.
P25/184 13. NDP Project 3.1 Saxilby and District Multi-Use Games Area
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
1. Note the update.
2. Agree for the MUGA tender to go to full council from the MUGA Working Group rather than through Planning and Development Committee, due to timelines.
P25/185 14. NDP Project 4.0 Saxilby Waterfront Working Group
1. Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
Note the information board update.
2. Having been proposed (Cllr Saunders) and seconded (Cllr Bowden) it was RESOLVED to
Refer having a multi-agency meeting to the new wildlife group when it is up and running.
3. It is recommended that Planning & Development Committee approve the proposal to engage with Anglian Water through a site meeting, and notes that a follow-up report will be provided after the meeting.
Having had extensive feedback from Anglian Water it was proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to leave this subject for the time being.
4. It is recommended that Planning & Development Committee consider how a designated volunteer group will be established and supported to ensure the ongoing maintenance of the area, working in partnership with the Canal and River Trust (CRT) to uphold agreed standards and responsibilities.
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to
Encourage the volunteers to set up the group independently.
P25/186 15.NDP Project 3.3 & 3.4 Westcroft Green Space Working Group
Noted.
P25/187 16. Speed watch
Noted.
P25/188 17. Grant funding
Noted.
P25/189 18. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
The chair thanked the members of public for attending.
Having been proposed (Cllr Saunders) and seconded (Cllr Hughes) it was RESOLVED to:
Go into closed session.
19:28 Four members of the public left.
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley) it was RESOLVED to:
Allow Cllr Waller to stay in the meeting.
P25/190 To provide feedback on a proposal for development (commercial confidentiality)
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
Defer to next month.
Meeting closed at: 21:10
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council until they are approved and signed.