Minutes
Saxilby with Ingleby Parish Council
Planning and Development Committee Minutes
19:15 Wednesday 16 September 2026
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP
Councillors (Cllrs) Present:
Cllr Shepherd, I Willox and J Willox (Chair)
Cllrs Absent:
Cllrs E Bowden, Bridge, Saunder, Waller and Wheatley
In Attendance
Assistant Parish Clerk, Zarina Belk
Members of the Public
3
Meeting
P26/145 1. Note apologies for absence
Apologies were noted from Cllrs E Bowden, Bridge, Saunders, Waller, and Wheatley.
P26/146 2. 15 Minute Public Participation Session with respect of business on the agenda only
Public Participation
A 15-minute public participation session was held with respect to items on the agenda only.
A member of the public spoke re item 14 in view of the waterfront group having a huge involvement in the raising of the funds through fund raising and grant applications they would like to make recommendations on what the money will be spent on. They are due to have a meeting shortly and would like to come back next months with their recommendations.
P26/147 3. Declarations of Interest and Dispensations
a. Dispensations: To consider any dispensation requests submitted to the Proper Officer before or at the start of the meeting.
No new requests received.
b. Declarations of Interest
Cllr I Willox and Cllr J Willox declared a pecuniary interest in agenda item 19.
P26/148 4. Approve planning and development committee meeting notes as minutes for 19 August 2026
Having been proposed (I Willox) and seconded (Shepherd), it was RESOLVED to:
Approve the notes of the meeting held on 19 August 2026 as minutes.
P26/149 5. Note the meeting action log and monthly Cllr Meet and Greet Action Log
The monthly action log was noted.
The monthly Cllr Meet and Greet Action Log was noted.
Objective: Respond to planning consultations in-line with the NDP, to meet the needs of the community and addressing any transport impacts
Consider and agree consultee response to:
P26/150 6. WL/2026/00693 Proposal: Request for confirmation of compliance with requirement 20 (Skills, Supply Chain and Employment Plan) of the West Burton Solar Project Order 2025 (SI 116/2025). Location: West Burton Solar Project.
Having been proposed (I Shepherd) and seconded (I Willox), it was RESOLVED to:
Strongly recommend they use local contractors and firms when they are able to.
P26/151 7. WL/2026/00737 Proposal: Planning application for the conversion of existing garage into habitable space with infill extension to connect to main dwelling. Location: 36 Highfield Road, Saxilby, Lincoln, LN1 2QJ.
Having been proposed (J Willox) and seconded (I Willox), it was RESOLVED to:
No comments.
P26/152 8. WL/2026/00744 Proposal: Planning application for change of use of land from agricultural to residential garden. Location: Land Adjacent 11, Sturton Road, Saxilby, Lincoln, LN1 2PG.
Having been proposed (I Willox) and seconded (Shepherd), it was RESOLVED to
No comments
P26/153 9. WL/2026/00745 Proposal: Planning application for front extension and alterations to existing conservatory. Location: 38 Highfield Road, Saxilby, Lincoln, LN1 2QJ.
19:37 Chair invited a member of the public to comment on design code reference.
Saxilby Parish Council Response
Having been proposed by Cllr J. Willox and seconded by Cllr I. Willox, it was RESOLVED to submit the following comments.
Building Line
The proposed front extension would project forward of the established building line within the street scene.
The Parish Council has previously raised objections to similar developments where extensions have extended beyond the prevailing building line and therefore considers consistency in decision-making to be important.
Impact on Front Garden and Design Code Compliance
The proposal would reduce the extent of the front garden and may conflict with the design principles set out within the relevant Design Code, particularly those relating to the retention of landscaped frontages and the character of the street scene (Design Principles, Page 76, A3 Design Principles).
Impact on Character and Appearance
The Parish Council considers that the scale and positioning of the extension may not be in keeping with the character and appearance of the surrounding area.
The proposal has the potential to create a form of development that is out of character with neighbouring properties and could adversely affect the visual cohesion of the street.
Retrospective Elements
Members noted that works to the rear appear to have already commenced and therefore part of the application may be retrospective in nature. This does not alter the Parish Council's concerns regarding the design and impact of the proposed development.
Conclusion
For the reasons set out above, Saxilby Parish Council recommends that the Local Planning Authority carefully considers the proposal against adopted design policies and guidance and refuses permission unless it can be demonstrated that the development will preserve the character of the area and comply with the relevant design principles.
P26/154 10. WL/2026/00780 Proposal: Application for approval of reserved matters for 1 no. dwelling (Plot 2, No. 67) considering access, appearance, landscaping, layout and scale following outline permission 142505 granted 13 April 2021 being variation of conditions 1, 2, & 4 of planning permission WL/2024/00041 granted 8 August 2024 - amended design. Location: (Plot 2, No. 67) 65, 67, & 69 Church Lane, Saxilby, Lincoln, LN1 2PE.
Having been proposed (Shepherd) and seconded (J Willox), it was RESOLVED to
No Comments
P26/155 11. Note response from H2 following submission of consultee response
Noted
To note regular updates and agree actions in supporting papers:
P26/156 12. Note the Lincolnshire County Council S19 Flood Reports obtained for Saxilby and agree any actions
Noted.
P26/157 13. To agree actions following a resident’s request for West Bank speed limit to be reduced
Having been proposed (Shepherd) and seconded (I Willox), it was RESOLVED to
Agree Concern is noted and will listen to any other residents from West Bank if they come forward.
P26/158 14. Update on Saxilby Waterfront maintenance and agree actions.
The Chair would lie to Acknowledge all the work that has already been done and continues to do. It is looking really good, including the new streetlights.
Having been proposed (J Willox) and seconded (I Willox), it was RESOLVED to
1. Agree maintenance division/tasks between SPC and Saxilby Waterfront Group as laid out in maintenance section (see in blue).
Having been proposed (J Willox) and seconded (I Willox), one abstain, it was RESOLVED to:
2. Clerk to send an agreement for use letter to the Waterfront Group to confirm they may use the Saxilby Waterfront Store for the storage of tools and equipment.
Having been proposed (J Willox) and seconded (I Willox), it was RESOLVED to:
3. Liaise with the Saxilby Waterfront Group to discuss ideas for remaining funds to be spent on and bring back to P&D committee for agreement.
P26/159 15. Update on mosaic project and agree next steps.
i. Note the progress made on the community mosaic plinth project; - Noted
ii. Note that a replacement builder has now come forward following the withdrawal of the original builder; - Noted
Having been proposed (J Willox) and seconded (Shepherd), it was RESOLVED to
iii. Support the use of standard blue engineering bricks as an alternative to the bullnose engineering bricks, where required;
iv. Authorise the Clerk to progress the works, including purchasing any remaining items such as engineering bricks, sand, and cement if required and not able to be secured FOC
v. Authorise the clerk to liaise with the mosaic artist to resolve any issues should any damage be identified during preparation.
P26/160 16. NDP Project 3.1 Saxilby and District Multi-Use Games Area
Having been proposed (J Willox) and seconded (Shepherd), it was RESOLVED to:
1. Note the update and official opening date
2. Invite councillors to support the project by attending the official opening and helping where required.
P26/161 17. NDP Project 3.3 & 3.4 Westcroft Green Space Working Group
1. Note the update. Noted
Having been proposed (I Willox) and seconded (Shepherd), it was RESOLVED to:
2. Confirm Committee supports applications to the LCC Cllr Grant and WLDC Cllr Grant Funds.
P26/162 18. Events Group
Noted.
P26/163 19. Note Publication of Central Lincolnshire Housing and Economic Land Availability Assessment (HELAA) and note any sites put forward in Saxilby
Deferred.
P26/164 20. Closed Session: Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following
item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
19 20:27 Assistant clerk and 3 members of the public left the room
20:29 Assistant Clerk returned.
Having been proposed (J Willox) and seconded (I Willox), it was RESOLVED to:
Go into closed session.
P26/165 21 Update from developer meeting and agree to continue engagement with them
Having been proposed (Shepherd) and seconded (I Willox), it was RESOLVED to:
1. Maintains an ongoing dialogue with Trueloves regarding the potential development of the land to the west of Sykes Lane and requests that Trueloves provides details of any revised proposals and, in particular, demonstrates how the scheme has been amended to respond to the policies and objectives of the Neighbourhood Development Plan as part of the dialogue.
Meeting closed: 20:38
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of proceedings until they are approved and signed at the next meeting.