Minutes
Saxilby with Ingleby Parish Council
Planning and Development Committee Minutes
19:30 Wednesday 18 February 2026
St Andrews Community Centre, Saxilby, LN1 2LP
Present:
Cllrs: Bridge, Saunders (Chair), Shepherd, Waller, Wheatley, I. Willox, and J. Willox.
Officers: Zarina Belk (Assistant Clerk),
Laura Thompson (Administration Officer)
Cllrs Absent: Cllr E. Bowden
Members of the public: 5 members of the public
P26/017 1. Apologies for Absence
Apologies were noted for Cllr E. Bowden
P26/018 2. Public Participation
A 15-minute public participation session was held with respect to items on the agenda only.
• A Saxilby Waterfront Working Group (SWWG) member provided an update on the group’s activities: Information boards. There has been a problem with the graphic designer as the department has been closed at Lincoln Bishop University. Another member of the working group has completed the board designs for approval in principle.
More hi viz jackets required, would like to purchase them from Waterfront budget.
Also noted issues on Church Lane, issues on road surface and footpaths (Lindum and Taylor Wimpey), this has been an issue since 2017. Would like to request an update as it has been promised that this would be fixed. The Chair requested the office chase this up.
• A member of the public raised concerns about parking around co-op on Sykes Lane (regarding agenda item 6), likelihood of accident with more traffic and poor visibility.
• A member of the public spoke about agenda item 9 – assets of community value (ACV) – Village Hall – raised concerns regarding the ACV nomination making this more complex than current procedures in place should the village hall be sold. The admin assistant advised that the village hall have withdrawn request.
P26/019 3. Declarations of Interest and Dispensations
a. Dispensations: To consider any dispensation requests submitted to the Proper Officer before or at the start of the meeting.
None received.
b. Declarations of Interest
Cllr Saunders declared an other interest in agenda item 6 (Ref P26/022 6.)
P26/020 4. Approval of Minutes
To approve the notes of the Planning and Development Committee meeting held on 21 January 2026 Having been proposed (Cllr Bridge) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the notes of the meeting held on 21 January 2026.
P26/021 5. Action Log and Monthly Market Coffee Morning Log
The committee noted the meeting action log and the monthly coffee morning log.
P26/022 6. To contact nearby residents for their views on requesting an extension of double yellow lines on Torksey Avenue and Highways
19:40 Cllr Saunders left the meeting.
19:40 Cllr J Willox took over as chair of the meeting.
Having been proposed (Cllr Bridge) and seconded (Cllr Shepherd), it was RESOLVED:
To contact nearby residents (up to and including Blankney Close) and Highways for their views on requesting an extension of double yellow lines on Torksey Avenue
19:42 Cllr Saunders returned to the meeting.
Cllr Saunders resumed as chair of the meeting.
P26/023 7. WL/2026/00065 Application for approval of reserved matters for the erection of 12no. single storey bungalows considering access, appearance, landscaping, layout and scale following outline permission WL/2024/00090 (145142) granted 13 December 2024. Land at 75 Church Lane, Saxilby, Lincoln, LN1 2PE.
Having been proposed (Cllr Saunders) and seconded (Cllr Waller), it was RESOLVED:
To submit the following consultee response:
Not in favour of supporting the development until the following issues are considered and resolved
Saxilby with Ingleby Parish Council cannot support the application in its current form and requests clarification and amendments for the following reasons:
1. Highways Access – Church Lane
Clarification required regarding visibility, pedestrian safety and traffic impact. In line with NDP Policy 17 – Road Capacity, Safety and Active Travel.
2. Layout, Permeability and Gated Development
The layout is inward-looking. A gated community is not supported. Must comply with:
• NDP Policy 3 – Design of New Development
• NDP Policy 18 – Road Capacity, Safety and Active Travel
• Design Code B – Boundaries and Frontages
• Design Code F – Connectivity
3. Green Spaces – Ownership and Maintenance
Two areas of green space are shown. Clarification required on:
• Ownership
• Long-term maintenance arrangements
4. Rear Dyke / Watercourse
Clarification required on:
• Ownership and maintenance responsibility
• Flood risk and drainage implications
5. Biodiversity and Net Gain
Biodiversity net gain not clearly demonstrated. Concerns include:
• Removal of mature trees
• Impact on bats and hedgehogs and other wildlife
• Retention of hedgerows and wildlife corridors
Must comply with NDP Policy 13– Protecting Local Biodiversity and Design Code D – Natural Features.
6. Sustainability and Climate Measures
Further detail required on:
• Sustainable Drainage Systems (SuDS)
• Renewable energy integration
• Overall energy efficiency
Must comply with NDP Policy 9 – Climate Change, NDP Policy 10 – Small Scale Renewable Energy Development and Design Code C – Sustainability.
7. Telecommunications Mast
Previous proposals referenced a mast. Current plans do not clarify its status. Confirmation required.
Positive Elements Noted:
• Provision of EV charging points
• Solar panels
• Heat pumps
• Adequate on-plot parking
• Two affordable dwellings
Policies:
• Saxilby with Ingleby Neighbourhood plan Review (2025) Regulation 17 consultation draft. (Unadopted neighbourhood development plan).
• Saxilby with Ingleby Neighbourhood plan 2017
• Saxilby with Ingleby design codes and guidance May 2024
P26/024 8. To approve measures to support planning appeal Ref: APP/N2535/A/14/2223170 (Church Lane, Saxilby, Lincoln, Lincolnshire LN1 2PE) condition 9 (pp19) to retain the development boundary hedge at a height of no less than 3m
Having been proposed (Cllr J Willox) and seconded (Cllr Shepherd), it was RESOLVED:
1. The Clerk send an information letter to Lincolnshire County Council Highways and residents of Saxilby Heights who bordering the Church Lane development site, referencing Planning Appeal APP/N2535/A/14/2223170, Condition 9 (page 19), to inform them of the planning condition to retain the boundary hedge at a minimum height of 3 metres, in-line with the council’s climate and biodiversity objective.
2. Send a copy of the correspondence to district and county councillors and WLDC Enforcement Team for information
3. Seek consent from Lincolnshire County Council Highways authority to install small information signs on the grass verge to protect hedges and officers to arrange installation.
Item 1 to be amended to include asking LCC to consider the width of the hedge and to avoid the infringement onto the road for safety reasons.
P26/025 9. Recommend to full council a finalised list of supported Community Asset Nominations for submission
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge), it was RESOLVED to:
a. Note the responses received from asset owners to date
b. Cease engagement with assets where no response has been received from owners The Anglers Public House; The Sun Inn; Trent Valley Surgery; The Glebe Practice
c. Agree nomination of Saxilby Waterfront Public Facilities, taking into account owners (Lincolnshire Co-op) being supportive of the nomination
d. Share draft ACV nomination forms with asset owners for feedback prior to completing and submitting formal applications for Saxilby Community Wood, Ingleby Clay, Saxilby Waterfront Public Facilities
e. Note that the Village Hall have withdrawn their asset.
P26/026 10. Hold a remote meeting to complete the National Highways and Transport (NHT) survey
Having been proposed (Cllr Saunders) and seconded (Cllr J Willox), it was RESOLVED to:
Hold a remote meeting to complete the National Highways and Transport (NHT) survey.
P26/027 11. NDP Review
The update was noted.
P26/028 12. NDP Project 3.1 – Saxilby and District Multi-Use Games Area
The update was noted.
P26/029 13. NDP Projects 3.3 & 3.4 – Westcroft Green Space Working Group
Having been proposed (Cllr J Willox) and seconded (Cllr Wheatley), it was RESOLVED:
For the grants panel identify funding sources to address the projected shortfall.
P26/030 14. NDP Project 4.0 – Saxilby Waterfront Working Group
An update was noted, including consideration of a West Lindsey District Council grant funding agreement.
Having been proposed (Cllr Saunders) and seconded (Cllr J Willox), it was RESOLVED to:
Approve the progression of the replacement information boards
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge), it was RESOLVED to:
Approve notification to CRT and the History Group regarding the removal of the old boards, and to consider repurposing or re-use of the existing lecterns
Having been proposed (Cllr Waller) and seconded (Cllr J Willox), it was RESOLVED to:
To purchase 20 additional high viz volunteer vests (budget £170)
P26/031 15. Events Working Group
The update and action log was noted.
i. Dutch Exchange Weekend
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley), it was RESOLVED to:
a. Request councillor support for the buffet by helping to make/provide cakes, pastries etc, and for any available councillors to help prepare the buffet on the Friday afternoon 2-5pm.
b. Available Parish Councillors to attend the ‘Meet and Greet’ and formal welcome.
c. For councillors to help with risk assessments for the event.
d. The council to provide a display board for a photo display.
A request for the Hub to be able to return to the bar on Sunday to aid clean-up free of charge was not proposed due to not being in-line with council policy.
ii. Christmas Light Switch-on
a. Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley), it was RESOLVED to:
Request to organise a 2025 de-brief meeting, open to all parties who took part.
b. Having been proposed (Cllr Saunders) and seconded (Cllr Bridge), it was RESOLVED to:
Support the organisation of the 2026 event, but not take the lead on the event
iii. Changes to Open Sports Day
Having been proposed (Cllr J Willox) and seconded (Cllr Bridge), it was RESOLVED to:
Integrate the Open Sports Day with the MUGA opening and invite sports groups to
run sessions alongside the MUGA opening.
iv. Second-hand sale
Having been proposed (Cllr Waller) and seconded (Cllr Wheatley), it was RESOLVED to:
a. Request for councillors to assist on the day with first aid, cake stall, set-up/tidy away.
b. Time to be 1-4pm for the event (with set-up/tidy away to be added)
c. Suggested £5 nominal fee for per table
d. Proceeds from table booking and cake stall to go towards Westcroft Green Space project.
Great British Spring Clean
Having been proposed (Cllr Saunders) and seconded (Cllr Waller), it was RESOLVED to:
Sign up as a local authority to the Great British Spring Clean.
This does not include the litter on the A46 as this is very high risk and West Lindsey District Council are organising this to be cleared with partial road closures.
P26/032 16. Agree Family Fun Day pitch hire fees, categories, terms and conditions
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge), it was RESOLVED to:
a. Agree the proposed pitch fees and categories for pitch hire
b. Agree the proposed Terms & Conditions for pitch hire
20:35 meeting closed.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of proceedings until they are approved and signed at the next meeting.