Minutes
Saxilby Waterfront Working Group
7:00pm – 9:00pm, Monday 18 August 2025
St Andrews Community Centre,
William Street, Saxilby, LN1 2LP
Present
Chris Hailes, Elizabeth Hillman (Chair), Cllr Shiela Hughes, Lauren Hunniset and Jane Kay
Meeting
SW25/044 1. Welcome and introduction
The chair welcomed those present to the meeting.
SW25/45 2. To receive apologies for absence
Apologies received from Jenny Clark and Ford Wright.
SW25/46 3.To receive declarations of interest in accordance with the Localism Act 2011
None declared.
SW25/47 4. To approve the notes of the meeting held on 8 July 2025 as minutes and for the chair to sign
Having been proposed (Jane Kay) and seconded (Chris Hailes), it was RESOLVED:
To approve the notes of the meeting held on 8 July 2025 as minutes, and the chair signed them.
SW25/48 5. Project updates and actions:
a) Information boards - including feedback on the current boards, draft content for the information boards, and the new regeneration board
Having been proposed (Jane Kay) and seconded (Cllr Hughes), it was RESOLVED:
To request mock up board designs from the graphic designer at Lincoln Bishop University, including suggestions for positioning of sponsor logos, and then to review the board copy and meet with Saxilby and District History Group for feedback.
b) Conservation leaflets - including content of a covering letter to residents and stakeholders
Having been proposed (Lauren Hunniset) and seconded (Jane Kay), it was RESOLVED:
To further review and amend the covering letters, to be reconsidered at the next meeting.
c) Budget update
Update received.
d) Heritage lighting – including an update of the heritage lighting costs from LCC
Update received.
e) Feedback and agree actions for fund raising events:
i. Cake/Bake Sale
Feedback shared and total amount raised was noted.
ii. Family Fun Day
Display board and stall arrangements discussed, including plans for a raffle and to distribute heritage room surveys.
iii. Rock Choir event
Will no longer be held due to difficulties securing an appropriate venue.
f) Grant applications – including an update of grant applications as approved by the Grants Scrutiny Panel
Update received.
g) Terms of Reference – including sharing of the agreed Terms of Reference at Planning and Development Committee in July
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay), it was RESOLVED:
To provide further feedback on the terms of reference to ensure all relevant details are included.
h) Beech fence – including the authorization of the disposal of surplus fencing material by sale or other appropriate means
Update received.
i) Anglian Water – including a response from Anglian Water regarding a freedom of information request and discussion of further action regarding another asset and a press release
Having been proposed (Cllr Hughes) and seconded (Chris Hailes), it was RESOLVED:
To publish the drafted press release, and to write a letter of complaint to Anglian Water regarding the land behind the pumping station.
j) Reappraisal of the area
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay) it was RESOLVED:
To write to the Conservation Officer regarding an update on the reappraisal of the conservation area.
k) Exit strategy – including Exit Strategy that was agreed by Planning and Development Committee
Deferred to next meeting.
SW25/049 6. Recommendations to the Planning & Development Committee:
a) Information boards – to recommend content/copy for the information boards
Action deferred.
b) Funding application – to recommend application for a grant from One Stop
Action deferred.
c) Reappraisal of the area – to recommend a letter be sent to the Conservation Officer requesting an update on the reappraisal status of the area
Having been proposed (Elizabeth Hillman) and seconded (Jane Kay) it was RESOLVED:
To write to the Conservation Officer regarding an update on the reappraisal of the conservation area.
d) Anglian Water – to recommend further actions to be taken
Having been proposed (Cllr Hughes) and seconded (Chris Hailes), it was RESOLVED:
To write a letter of complaint to Anglian Water regarding the overgrown land behind the pumping station.
SW25/050 7. Date of next meeting
No meeting date agreed.
Meeting closed at 20.38