Minutes
Saxilby Waterfront Working Group
Meeting held on Thursday 19th January 2023
Present: Alexia Harrison, Danny Johnson, Jenny Clarke, Shiela Hugh1es and Cllr Hillman
15 Minute Public Question Time
None raised.
Meeting
1. To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting.
None.
2. To receive declarations of Interest in accordance with the Localism Act 2011
None
3. To approve the notes of 15 December and 24 November 2022
Jenny Clarke proposed, and it was resolved to approve November’s Minutes. Alexia Harrison proposed, and it was resolved to approve December’s minutes.
4. To receive an update for a design for the new Queensway bus shelter and agree recommendations to Full Council.
Alexia Harrison proposed, and it was resolved that the recommendation to Full Council would be that the center panel just had the logo with the laser cut willow design panels either side plus the side panels.
5. To discuss and agree recommendations to Full Council SWWG priorities for 2023 in line with the master plan.
Shiela Hughes proposed that the recommendation to Full Council of key actions for this year in line with the master plan and project plan. This was resolved.
a) Footbridge, steps, and ramp (WLDC)
b) Refurbishment of the public toilets
c) Progress the cycle path connection (LCC)
d) Working with CRT to improve the pocket park and picnic area.
e) Paint the fence by the pumping station.
f) Ensure the noticeboard provides current information about the regeneration of the Waterfront.
g) Events including the Waterfront Festival, Plant Sale, and volunteer days.
6. To agree a date to look at the new storage facility and an audit of present volunteer equipment
Alexia Harrison proposed, and it was resolved that the volunteer date in March would be the ideal time to look at this.
7. To discuss and agree recommendations to Full Council fundraising ideas for the winter period including a tombola, photography competition and the walking quiz for half term.
Cllr Hillman proposed, and it was resolved to contact Saxilby Co-op store manager to confirm arrangements for the tombola on 11th February.
Jenny Clarke proposed a children’s discos and will check with the PTA if they have arranged one. This was resolved.
8. To receive and discuss detailed information about the footbridge repair and paint
The footbridge repair and repaint is out to tender. LCC have confirmed they will do remedial works to the ramp and steps including painting the railings.
9. To agree a campaign plan to promote the Lincolnshire Community Lottery Fund
Posters to be printed for shops and noticeboards. Promote it at all events.
10. To discuss and agree the updated Terms of Reference.
Deferred and will be circulated prior to the next meeting.
11. To note an update on the:
a. Memory Tree
Names on the leaves needed to be checked and sent to James Sutton
b. Saxilby cycle path connection
No further progress at the moment
c. Wildflower planting along the top towpath
Top towpath has been planned.
It will be added into the B-Lines
Danny Johnson left the meeting at 8.35pm
d. Vandalism over the New Year to the shower and removal of beech hedge whips at the side door of the Sun Inn
A fence to protect the hedge and to stop access through the
the hedge was discussed.
e. Tree Planting and grant funding
National Grid has donated £800 towards more new trees
along Bridge Street to extend the avenue of trees.
f. Refurbishment of the public toilets looking at an environmentally friendly design by cutting down water usage and using solar lighting
A project plan has been started. Planning permission will be needed to put solar panels in.
g. Feedback from the Waterfront Festival Task and Finish Group
Key actions are Sponsorship,
Book the stalls and request a road closure.
h. Planters along Bridge Street (Jenny Clarke)
Zarina Belk, Assistant Clerk is ordering the materials needed for the planters
12. CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
It was proposed by Cllr Hillman and resolved to go into closed session.
13. To agree to a tender for replacement planting
Shiela Hughes proposed, and it was resolved.
14. To agree the date of the next meeting
Thursday 18th February 2023 at 7pm